Report for January 2020

Report Date
January 2020

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

COM043 -  Previously reported issues now resolved. Awaiting agreement on dates for Go Live. Milestones to be updated

COM045 - Suspension renewed. Plans for deployment will depend on outcomes of COM043. To be monitored.

COM050 - Project just started. Planning stage underway; expected to be completed late February.

COM051 - Continuing  to progress, more or less to plan. Need to address management of effort for Service Management in ASTA.

COM052 - Analysis & design work being carried out by project team. Build of new VMs being progressed.

COM055 - Migrations stalled because of issues with migration tool. Project has been escalated to SLT.

COM056 - Due to start early February; request submitted to WIS 07/02.

The proposed CalSync upgrade has been withdrawn from this year's COM programme, with the effort transferred to the TTU programme.

 

RAG Status and Forward Look

 

Resources

 

Section Two: Projects Not Started

COM054 Annual JIRA Upgrade tbc (Student Intern) Starting June 20

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary
COM043 SOA Upgrade to v12

Compliance

Milestones

Delivery 15-Mar-2020 (TBC)
Deployment Sign Off Review 31-Mar-2020 (TBC)
Close 15-Apr-2020 (TBC)

RAG Status

AMBER

Report by Adam Wadee for January 2020

Achievements

  • The Project Team has signed off testing of the Oracle fix and are now preparing for the live deployment.
  • We are working with business partners to agree a suitable go live date.  The go live will involve taking the IDM service down for 1 day and we are aware of key business events taking place during February which will prevent this.  A possible go live date of March looks suitable.

Issues

  • The current project milestones will need to be revised.  This will be done once the go live date has been confirmed.

Next steps

  • Agree on a deployment date with key stakeholders.

  • Deploy to live.

COM045 IDM Database Upgrade

Compliance

Milestones

Suspended

 

RAG Status

BLUE

Report by Chris Konczak for January 2020

Suspension to be continued.

Review date: 14/02/2020

COM050 Wiki: Annual Upgrade

Compliance

Milestones

To be set in planning

RAG Status

GREEN

Report by Chris Konczak for January 2020

Achievements this period

  • Asta project request approved
  • Initial meeting has taken place with Service Manager and Programme Manager to discuss the project
  • Project kick off meeting with the project team is scheduled for 04/02/2020
  • The brief and 3 point estimate has been put together based on the COM046 Wiki upgrade project. The 3 point estimate has been reviewed against the actuals used in COM046. This is ready to circulate to the project team for review.

Issues

  • None

Next Steps

  • Circulate the brief and review the estimations with the project team
  •  The next enterprise release from Atlassian will be made end of March / beginning of April. Milestones to be put together for a beginning of April start.
  • Planning sign off to be achieved

 

COM051 Office 365 Security Hardening

Compliance

Milestones

O1 Tighten Access Controls on Office 365 Admin Accounts Complete 06-Dec-2019
O2 Tune Mailboxes and Mail-flow for Security Complete 21-Feb-2020
O3 Review Tools to Protect Mailbox Accounts Complete 06-Mar-2020
O4 Data Protection Measures Complete 17-Mar-2020
O5 Impact Assessment Complete 27-Mar-2020
Delivery Complete 03-Apr-2020
DSOR Sign-off 20-Apr-2020
Project Closure 08-May-2020

 

RAG Status: GREEN

 

Report by Kevin Hone for January 2020

Achievements in Last Period:

  • Tightening access controls on Office 365 admin accounts is approximately 80% complete.
  • Scripts have been written and tested in running delete rules which allow for auto-forwarding of eMails. Users would be advised that rules are deleted but there is nothing to prevent re-keying other than through education. Proper timings on the frequency in which scripts should be run is to be explored as a follow on action.

Issues:

  • Competing demands with staff absence and project resource focused with priority on student elections has hampered accurate status reporting.
  • To discuss the standardisation of time-sheet capture.

Next Steps:

  • To re-assess with accuracy the present position of the project.
  • To seek alternative inputs taken from the eMail Working Group minutes.

 

 

COM052 C-Host Infrastructure Replacement

Compliance

 

Milestones

Planning Sign-off 14-Jan-2020
Delivery complete 02-Apr-2020
Project Closure 01-May-2020

 

RAG Status

GREEN

 

Report by Mark Downey for January 2020

 

Achievements in Last Period:

  • All Resources assigned to Project 
  • Project Brief signed off by all stakeholders
  • Project Sponsor for project has now been amended to be Catherine Hetherington(it was Alex Carter initially)
  • List of websites and owners gathered

Issues 

  • New risk added regarding possible Industrial action in March/April. Project Team should be able to work around this if it occurs.

Next Steps

  • Analysis stage Completed
  • New Virtual servers built, configured and completed.

 

 

COM055 O365 Staffmail Migration

Compliance

Milestones

Pilot migration: 21-Jan-20

Migration batches: Feb - Jun 2020

 

RAG Status

RED - project has stalled because of issues with migrations

 

Report by David Watters for January 2020

There is an on-going issue with the migration tool, and its ability to connect to the MicroSoft infrastructure. The issue is on the MS side and ISG teams are working with MS to resolve. This has further pushed back the pilot migration, which was already postponed due to strike action in December. We are against a deadline of July 2020 for de-commissioning of Staffmail. A full report for SLT is being prepared and will be circulated by end January.  See this update here: https://secure.projects.ed.ac.uk/project/com055/status/4

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM047 Annual JIRA Upgrade

Project closed: closure report
COM053 CalSync Bi Annual Upgrade Project withdrawn: withdrawal
   
   
   
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Programme Status
Has formal escalation taken place?
No

Documentation

Not available.