Report for April 2020

Report Date
April 2020

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period, the programme ownership has temporarily transferred to Susan Cooke. The outcomes of the project review have left some unanswered questions with regard to two projects, namely the O365 Staffmail migration and Accessibility Statements. The Office 365 Security Hardening project has been replanned again but has suffered the loss of a key resource. Options to plug this gap are under review.

Due to the overall position of projects the Programme RAG has been set at AMBER.

RAG Status and Forward Look

Resources

Section Two: Projects Not Started

COM054 Annual JIRA Upgrade tbc (Student Intern) Starting June 20

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary
COM043 SOA Upgrade to v12

Compliance

Milestones

Delivery 26-May-2020
Deployment Sign Off Review 12-Jun-2020
Close 26-Jun-2020

RAG Status

AMBER

Report by Adam Wadee for April 2020

Achievements

  • We are still working with ITI to resolve the firewall issues which were encountered during the go live.  The project team are attempting to test connections from SOA to the ITI services but have been delayed due to higher priority work.

Issues

  • Milestones revised but still to be confirmed once we've resolved the issues and agreed a revised go live date with business partners.

Next steps

  • Work with ITI to resolve the firewall issues for their services.

  • Schedule another suitable go live date with business partners.

 

Amber status as the issues encountered during the go live have not been resolved yet. We expect to make progress w/c 4 May and be able to confirm if the firewall issues have been resolved.

COM045 IDM Database Upgrade

Compliance

Milestones

Suspended

 

RAG Status

BLUE

Report by Chris Konczak for April 2020

No work carried out on COM045 during April

COM045 suspended until COM043 signs off DSOR on 12/06/2020

COM050 Wiki: Annual Upgrade

Compliance

Milestones

DEV build sign off 15-May-2020
Integration testing sign off 05-Jun-2020
Crowd R&D complete 02-Jul-2020
Acceptance sign off 02-Jul-2020
Deploy to LIVE 08-Jul-2020
Deployment Sign Off Review (DSOR) 22-Jul-2020
Closure 30-Jul-2020

RAG Status

GREEN

Report by Chris Konczak for April 2020

Achievements this period

  • Crowd R&D has been set up in an unobtrusive way so not linked to DEV. Service Management and Dev Tech have been allocated 5 days for installation and R&D. This can now run until the end of the project, or until the 5 days has been used up. There is now no requirement to roll DEV back before we start the upgrade.
  • Enterprise version of Confluence has now been released. The project has been replanned and resourced. This has got approval at WIS and we have now started on the DEV upgrade.

Issues

  • None

Next Steps

  • Complete the DEV upgrade
  • Start the TEST upgrade
  • Project team have weekly 15 min catch up meetings

COM051 Office 365 Security Hardening

Compliance

Milestones

Tightening Access Controls 01-May-2020
Deploy Block Rules for Auto-Forwarding       01-May-2020
Warning banner on external emails 15-May-2020
DSOR 22-May-2020
Project Closure 29-May-2020

 

RAG Status: AMBER

 

Report by Kevin Hone for April 2020

Achievements in Last Period:

  • The deployment of Global Admin Account restrictions is in progress and due for completion.
  • The email warning banner for ISG was scheduled for deployment at the end of April.
  • Initial testing of the auto forwarding ban has been completed

Issues:

  • CPAG members have yet to confirm whether they wish to opt-in/opt-out of the email warning banner work.
  • There is no communication strategy in place for the roll-out of the auto forwarding ban.
  • The Head of Service Management was previously going to oversee the communication strategy for the security hardening changes. In his absence and with his work now being distributed across other Service Managers, the ability to take the work forward quickly is now a new challenge. A re-plan with extended time-lines to absorb the increase in scope amongst existing team members is presently under consideration.

Next Steps:

  • A further re-plan is required to include a communication and roll-out of the auto forwarding ban.
  • Agreement is to be reached on who is best placed to manage the communication and timelines to achieve.

 

 

COM052 C-Host Infrastructure Replacement

Compliance

 

Milestones

Planning Sign-off 14-Jan-2020
Delivery complete 01-Jun-2020
Project Closure 06-Jul-2020

 

RAG Status

GREEN

 

Report by Mark Downey for April 2020

 

Achievements

  •  After discussion with Project team, delivery dates and closure date were moved for the Project. An additional 10 days budget was added also.This was approved at WIS on 3rd April.
  • Extra Test Migrations run remotely as the entire team now working from home. All tests successful
  •  Rollback plan and  risk review revisited and tweaked due to the impact of working from home due to coronavirus
  •  New Live Migration plan finalised and approved by GOCAB
  •  First Live Migration (of 3) successfully carried out in late April. All websites moved to the new Cloudlinux 7 platform and all tests passed.

Issues 

  •  Few small issues with the virtual setup of networking on new VM builds. Delayed project by a few days as ITI worked with team to resolve.

Next Steps

  •  Live Migrations 2 and 3 are planned for May.
  • Full testing of all websites to be completed after migrations.

 

 

 

 

 

COM055 O365 Staffmail Migration

Compliance

Milestones

Pilot migration: 21-Jan-20

Migration batches: Feb - Jun 2020

 

RAG Status

RED

 

Report by Finoa Vine for April 2020

 

COM056 Accessibility Statements

Compliance

Milestones:

Project Brief Completion 08-05-2020
Delivery 11-Sep-2020
Closure 16-Oct-2020

 

RAG Status

RED

 

Report by Victoria Weinsberg for April 2020  

Achievements in Last Period:

  • Milestones were moved again after it has been decided that COM056 should continue
  • Resource bookings were changed accordingly and approved to achieve the first milestone
  • Final estimate confirmed with Programme Manager
  • Risk "Availability of Project Sponsor" has been closed and a new Project Sponsor nominated - Risk 9
  • Change of Major Milestones has been approved at WIS 1st May 2020

Issues: 

  • COVID-19 Outbreak is impacting all university resources and slows projects down due to lack of engagement and change of priorities  - Risk

Next Steps:

  • Final Sign Off by SSP is still outstanding and the Team is expecting a final decision from the Head of SSP soon
  • Project Brief to be submitted to WIS
  • Review (Testing) of Services and current state of Accessibility to be started
  • Final Budget change to be approved

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM047 Annual JIRA Upgrade

Project closed: closure report
COM053 CalSync Bi Annual Upgrade Project withdrawn: withdrawal
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Due to the overall position of projects the Programme RAG has been set at AMBER.

Documentation

Not available.