Report for May 2020

Report Date
May 2020

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This month work has generally progressed well in the programme. The C-Host Infrastructure project has now successfully migrated all three phases as planned. The SOA project has resolved the outstanding issues and a new deployment date has been agreed with Student Systems. The Wiki upgrade project has successfully completed DEV build. The O365 migration project is still encountering issues around stakeholder, time lines and budget and is reporting RED.

RAG Status and Forward Look

Resources

Section Two: Projects Not Started

COM054 Annual JIRA Upgrade tbc (Student Intern) Starting June 20

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary
COM043 SOA Upgrade to v12

Compliance

Milestones

Delivery 26-May-2020
Deployment Sign Off Review 12-Jun-2020
Close 26-Jun-2020

RAG Status

AMBER

Report by Adam Wadee for May 2020

Achievements

  • We have resolved the issues which impact the last live deployment in March.
  • A go live date has been agreed with Student Systems for Tuesday 23rd June, pending GoCAB approval.

Issues

  • Milestones will be revised now that we have the deployement date agreed.

Next steps

  • Go live.

  • Move to closure phase.

COM045 IDM Database Upgrade

Compliance

Milestones

Suspended

 

RAG Status

BLUE

Report by Chris Konczak for May 2020

No work carried out on COM045 during May

COM045 suspended until COM043 signs off DSOR on 12/06/2020

COM050 Wiki: Annual Upgrade

Compliance

Milestones

Integration testing sign off 05-Jun-2020
Crowd R&D complete 02-Jul-2020
Acceptance sign off 02-Jul-2020
Deploy to LIVE 08-Jul-2020
Deployment Sign Off Review (DSOR) 22-Jul-2020
Closure 30-Jul-2020

RAG Status

GREEN

Report by Chris Konczak for May 2020

Achievements this period

  • DEV upgrade completed
  • Puppet set up and tested with running the DEV upgrade and maintaining the DEV code. Setting this up on DEV has taken more time on DEV but will save time on TEST an LIVE, as well as simplifying future upgrades.
  • Puppet has run the upgrade to TEST.
  • Rollback documentation agreed with Production.

Issues

  • None

Next Steps

  • Complete the TEST upgrade, ensuring it is ready to handover to users for UAT
  • UAT period to begin with Wiki User Group. This will commence from 10/06. Communications to be sent to user group requesting to take part in UAT. UAT is a three week period
  • Sign off UAT

COM051 Office 365 Security Hardening

Compliance

Milestones

D1.1 Reduce Global Admin Users 16-Jun-2020
D4.5 Warning banner on external emails 16-Jun-2020
D2.1 Block Rules to prevent Auto-Forwarding 26-Aug-2020
Delivery Complete 26-Aug-2020
DSOR 02-Sep-2020
Project Closure 04-Sep-2020

 

RAG Status:

AMBER

Report by Kevin Hone for May 2020

Achievements in Last Period:

  • Timelines for the project have been re-planned.
  • There has been a change in team composition - to avoid on-going resource conflict within Service Management.
  • The University Relationship Manager has been asked to assist the project and will support communications to College/Support Service Leads.
  • A proposed solution has been prepared as a process map for the ban on auto-forwarding. 
  • Data analysis has been undertaken the findings of which have helped shape next steps.

Issues:

  • The project is progressing but with budget in need of revision. 

Next Steps:

  • Complete work on admin access controls and warning banner deliverables.
  • For the ban on auto-forwarding:
    • A website page is to be created.
    • An automated workflow design and form is to be progressed for routing requests to the appropriate authorisers.
    • Preparation of wording for acceptance/rejection emails.

The project is reporting amber on the basis of cost. A change record is to be raised with a request for a budget increase of 45 days.

COM052 C-Host Infrastructure Replacement

Compliance

 

Milestones

Planning Sign-off 14-Jan-2020
Delivery complete 01-Jun-2020
DSOR(Deployment Sign Off Review) 25-Jun-2020
Project Closure 06-Jul-2020

 

RAG Status

GREEN

Report by Mark Downey for May 2020

Achievements

  •  Issue arising from the setup of networking on the new Virtual builds has now been resolved.
  •  Live Migration 2(of 3) successfully completed on 5th and 6th May.
  •  Live Migration 3(of 3) successfully completed on 19th and 20th May.
  •  Summarising - ALL  LIVE migrations have now been completed

Issues 

  •  No current issues

Next Steps

  •  Confirmation that all services are working as is after thorough Service and UAT testing.(Expected to be finished 9th June)
  •  OLA amended to reflect new support arrangement between Technical Management team and Service Management team.
  •  Decommission old Cloudlinux6 servers and return them to the pool with ITI. This will be done in the form of a Unidesk call being created and passed to ITI
  •  Project Closure(expected mid July)

COM055 O365 Staffmail Migration

Compliance

Milestones

Pilot migration: 21-Jan-20

Migration batches: Feb - Jun 2020

 

RAG Status

RED

Report by Finoa Vine for May 2020

Achievements this period

  • Quotes received from third party suppliers. One has  been sent to Apps Director for approval.
  • Details of remaining Staffmail accounts sent to owner Schools / Areas to complete any necessary pre-work.  This has more impact for Functional accounts.

Issues

  • Awaiting confirmation of appointment of third party supplier.
  • Third party suppliers have indicated there is not capacity to complete the migration of Staffmail before end of session 2019/20.
  • Impact on ENT208. 

Next Steps

  • Testing of third party supplier with 50 Staffmail accounts.
  • Scheduling of remaining staffmail accounts to migrate; to fit to timescale agreed with third party supplier with consultation of Schools. (Informatics and Physics).
RAG Commentary

The project is continuing, however, it is being reported as Red as there are a number of outstanding issues impacting progress.  

  • Approval is required for the third party quote. This is with the Director of Applications.
  • Full testing of third party process with existing Uni process requires testing, a testing plan is being developed
  • There is not adequate capacity to complete moves before end of session 2019/20 so the PM and sponsor are working alternatives. 

COM056 Accessibility Statements

Compliance

Milestones:

Project Brief Completion 08-05-2020
Delivery 11-Sep-2020
Closure 16-Oct-2020

 

RAG Status

Green

Report by Victoria Weinsberg for May 2020  

Achievements in Last Period:

  • End of Planning has been successfully completed and approved by WIS on Friday, 15th May 2020
  • Change of Priority from Normal to "Higher" has been submitted and approved by WIS on Friday, 22nd May 2020
  • Review (Testing) of the Project Website has been carried out and handed over to the Disability Information Office
  • Final Budget change has been approved within the COM Programme

Issues: 

  • COVID-19 Outbreak is impacting all university resources and slows projects down due to lack of engagement and change of priorities  - Risk

Next Steps:

  • Review (Testing) of Services and current state of Accessibility to be continued

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM047 Annual JIRA Upgrade

Project closed: closure report
COM053 CalSync Bi Annual Upgrade Project withdrawn: withdrawal
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Due to the overall position of projects the Programme RAG has been set at AMBER.

Documentation

Not available.