Report for June 2020

Report Date
June 2020

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period the final project of the year, the Annual JIRA Upgrade, has started and completed planning. Overall progress has been made across all projects with the RAG status looking much healthier than in May. The SOA project has successfully deployed to LIVE which has allowed the IDM DB Upgrade project to come out of suspension. The only AMBER project is the Staffmail migration which has made progress with a decision on the vendor but concerns remain about the migration schedule. 

Finally, the C Host Infrastructure project has successfully closed. This has been a very successful project delivering new infrastructure on time and within budget.

RAG Status and Forward Look

Resources

Section Two: Projects Not Started

All this year's project are now in flight.

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary
COM043 SOA Upgrade to v12

Compliance

Milestones

Delivery 23-Jun-2020
Deployment Sign Off Review 10-Jul-2020
Close 31-Jul-2020

RAG Status

GREEN

Report by Adam Wadee for June 2020

Achievements

  • The upgrade to SOA 12 was successfully deployed to live on 23rd June.

Issues

  • No issues to report.

Next steps

  • Complete DSOR.

  • Close project.

COM045 IDM Database Upgrade

Compliance

Milestones

To be planned

 

RAG Status

GREEN

Report by Chris Konczak for June 2020

Achievements this period

  • COM043 SOA deployed to LIVE, COM045 can now restart. This project will now run into the 2020/21 financial year

Issues

  • None

Next Steps

  • Replan project and assign resources
  • Restart meeting

 

COM050 Wiki: Annual Upgrade

Compliance

Milestones

Deploy to LIVE 15-Jul-2020
Deployment Sign Off Review (DSOR) 27-Jul-2020
Closure 30-Jul-2020

RAG Status

GREEN

Report by Chris Konczak for June 2020

Achievements this period

  • TEST upgrade complete
  • UAT has not resulted in any major issues. This is now nearing completion.
  • Deployment date altered by one week due to clash with database core patching. 15th July has been agreed with the project team and WIS,

Issues

  • None

Next Steps

  • Sign off UAT
  • Deploy to LIVE
  • DSOR and Closure

COM051 Office 365 Security Hardening

Compliance

Milestones

D4.5 Warning Banner on external emails 16-Jun-2020
D2.1 Block Rules to prevent Auto-Forwarding 26-Aug-2020
Delivery Complete 26-Aug-2020
DSOR 02-Sep-2020
Project Closure 04-Sep-2020

 

RAG Status:

Green

Report by Kevin Hone for June 2020

Achievements in Last Period:

  • Work on administrative access controls is deemed complete by the project team.
  • Work on the warning banner has been progressed with a second extended pilot aimed at seeking feedback and confirming no issues.
  • Work on auto-forwarding:
    • A website page has been created.
    • An automated workflow design and form has been built along with wording for acceptance/rejection emails.

Issues:

  • The project is over budget. 

Next Steps:

  • Subject to no significant issues reported from the second extended pilot, warning banners on external emails received with web-links will be implemented university wide on the 15th July. Change record to be raised for delay in deployment.
  • Communicate and carry-out a pilot of the auto-forwarding ban.

The overall project status is green and continues to make steady progress as measured against time and scope. However, the project is now over budget. The concern has been escalated and is awaiting further guidance.

COM052 C-Host Infrastructure Replacement

Compliance

Milestones

Planning Sign-off 14-Jan-2020
Delivery complete 01-Jun-2020
DSOR(Deployment Sign Off Review) 25-Jun-2020
Project Closure 06-Jul-2020

RAG Status

BLUE

Report by Mark Downey for May 2020

Achievements

  •  Delivery Milestone of all LIVE migrations signed off by all Stakeholders and approved at WIS
  •  All testing complete and all sites working fine.
  •  Old servers decommissioned 
  •  Agreement between Service Management and Technology Management regarding support of the service moving forward

Issues 

  •  No current issues

Next Steps

  • Closure report produced and Project Closure completed

COM055 O365 Staffmail Migration

Compliance

Milestones

Pilot migration: 21-Jan-20

Migration batches: Feb - Jun 2020

 

RAG Status

AMBER

Report by Finoa Vine for June 2020

Achievements this period

  • Quest, third party vendor appointed. 
  • Discussions with Quest re arranging pilot of 50 accounts; scheduling of remaining accounts; agreeing procedures.

Issues

  • Impact on ENT208. 
  • Schedule of migrations dependant of availability of limited resource across ISG teams.

Next Steps

  • Pilot of 50 accounts, date slated 29th July
  • Scheduling of remaining staffmail accounts to migrate; to fit to timescale agreed with third party supplier with consultation of Schools. (Informatics and Physics).

COM056 Accessibility Statements

Compliance

Milestones:

Project Brief Completion 08-05-2020
Delivery 11-Sep-2020
Closure 16-Oct-2020

 

RAG Status

Green

Report by Victoria Weinsberg for June 2020  

 

Achievements this period

  • Reports (Testing) for the following Applications are almost completed to get reviewed by the Disability Information Officer
    • Wiki
    • Quick Calls
    • Project Website
    • Event Booking

Issues

  • COVID-19 Outbreak is impacting all university resources and slows projects down due to lack of engagement and change of priorities  - Risk

Next Steps

  • Feedback to be provided for potential changed to be made by Disability Information Officer
  • Draft Accessbility Statements for Services once Review(Testing) is finalised

 

COM054 Annual JIRA Upgrade

Compliance

Milestones:

Planning Review 19-Jun-2020
Build Review 10-Jul-2020
Acceptance Review 07-Aug-2020
Delivery 11-Aug-2020
Deployment Review 21-Aug-2020
Closure Review

 

11-Sep-2020

RAG Status

Green

 

Report by Lala Mirzayeva for June 2020

 

Achievements in Last Period

  • Project brief signed off;
  • Looked at the possibilities of puppetizing of JIRA;
  • Analysed the benefits and downsides of puppetizing and decided not to carry it out;
  • Refreshed DEV and TEST from LIVE;
  • Upgraded DEV;
  • Carried out Testing on DEV.

Issues

  • None

Next steps

  • Apply upgrade to TEST/UAT;
  • Review acceptance;
  • Go through deployment checklist;
  • Upgrade deployed to LIVE;
  • Review the deployment;
  • Close the project.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM047 Annual JIRA Upgrade

Project closed: closure report

COM053 CalSync Bi Annual Upgrade

Project withdrawn: withdrawal

COM052 C-Host Infrastructure Replacement

Project closed on 03.07.2020 (WIS notes 03.07.2020) Closure Report
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No

Documentation

Not available.