Report for February 2015

Report Date
February 2015

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progressa

Section Four: Closed or Withdrawn Projects 

Section Five: New Approved Projects from 14/15 Annual Plan

Section One: Programme Commentary, RAG and Resources Update

 

In this reporting period work has continued on all projects. The VRS Improvements project, has completed annual planning. Two projects have the RAG status AMBER, these are COM015 and COM016. COM015 has an unresolved issue with the EASE integration, a potential solution is being tested. However, as this is a show stopper for the wider project the RAG status has been changed. COM016 is AMBER as the resources have not yet been confirmed although this is expected to be resolved early in the next reporting period.

On a positive note, the final phase of COM007 has been deployed, deployment sign off achieved and will close inn the next reporting period.

Forward Look, RAG and Resource Summary

 Section Two: Projects Not Started

All planned projects are now in flight.

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

 
10-Oct-2014End of PlanningPlan
18-Dec-2014Phase 1: 360 Eyes Acceptance ReviewDeliver
15-Jan-2015Phase 2: Business Analysis ReviewAnalyse
26-Jan-2015Phase 2: System Design ReviewDesign
28-Jan-2015Phase 1: SP4 Acceptance ReviewAccept
31-Jan-2015Phase 1: Apply SP4 to LIVEDeliver
20-Feb-2015Phase 1: EASE Integration ReviewBuild
03-Mar-2015Phase 1: Deploy 360 Eyes to LIVEDeliver
05-Mar-2015Phase 2: Build ReviewBuild
12-Mar-2015Phase 2: Integration ReviewIntegrate
27-Mar-2015Phase 1: Apply infrastructure changesDeliver
02-Apr-2015Phase 2: Acceptance ReviewAccept
03-Apr-2015Phase 1: Technical Deployment ReviewExecute
14-Apr-2015Phase 2: DeliveryDeliver
28-Apr-2015Phase 2: Deployment ReviewDeliver
12-May-2015ClosureClose

 

RAG Status

AMBER

Report by Colin Watt February 2015

Achievements

  • 360 for LIVE scheduled.
  • SP4 successfully installed on LIVE (some clean up tasks remain outstanding).
  • Build in progress.  

Issues

  • EASE integration on DEV is preventing connectivity to dashboards and reports as detailed in JIRA COM015-3.
  • Delays to requirements for mutli-source universe are impacting on build review and subsequent milestones, which will need to be adjusted; issue is being followed up with Student Systems by Dev Services.

 

Next Steps

  • Continue investigation EASE issue.
  • Continue with build.
  • Review estimates and milestones due to impact of EASE issue.

 

NB PM has agreed with Programme Manager to reschedule milestones after monthly MI reporting.

 

 

COM016

Committee Intranet Migration

Discretionary

Milestones

 
01-Dec-2014Start of ProjectInitiate
30-Jan-2015End of PlanningPlan
27-Feb-2015Phase 1 Business Analysis Sign OffAnalyse
13-Mar-2015Phase 1 Design Sign OffDesign
10-Apr-2015Phase 2 Business Analysis Sign OffAnalyse
20-Apr-2015Phase 2 Design Sign OffDesign
22-May-2015Phase 2 Build Sign OffBuild
05-Jun-2015Phase 1 Build Sign OffBuild
05-Jun-2015Phase 2 Integration Sign OffIntegrate
12-Jun-2015Phase 1 Integration Sign OffIntegrate
19-Jun-2015Phase 1 Acceptance Sign OffAccept
23-Jun-2015DeliverDeliver
26-Jun-2015Phase 2 Acceptance Sign OffAccept
30-Jun-2015Phase 1 Deployment Sign OffDeliver
03-Jul-2015Phase 2 Deployment Sign OffDeliver
31-Jul-2015ClosureClose

 

RAG Status

AMBER

 

Report by Colin Watt for February 2015

Achievements this period

  • End of Planning approved.
  • Onsite SharePoint training confirmed for 16-18 March 2015; Alex Carter is funding this; time for 2 developers will be charged to COM016.
  • Business Analysis stage has commenced, to confirm business rules for the management of University committees.
  • R&D has progressed and indicates that it may be possible to revise some estimates and save some development time (to be confirmed during onsite SharePoint training)

 

Issues

  • There is a resource conflict within IS Dev services; resources were requested w/c 02/02/15 but not yet assigned to developers. For this reason the PM is changing status of cost and time to Amber. PM has escalated this to Programme and Portfolio Managers. Lead Developer has escalated issue to Head of Dev Services.

 

Next Steps

  • Review estimates following SharePoint training.
  • Complete Business Analysis stage to inform System Design.

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones

6-Mar-2015

Phase 3A Pull Services & Grouper Upgrade - DSOR/Closure

11-Mar-2015 (to be reviewed)

COM007 - Project Closure

RAG Status

GREEN

 

 

Report by Karen Stirling for February 2015

Achievements in Last Period

  • Prep for Live Deployment for Phase 3A Pull Services and Grouper Upgrade
  • Deployment of Phase 3A and Upgrade Grouper completed by 12th Feb and post implementation activity completed
  • All outstanding JIRAs have been closed or transferred to IDM001 with exception of 1 JIRA
  • Draft Final Overall Project Closure Report has been issued out for comment and feedback

Issues

  • Dev SOA server work has now been incorporated into INF105 project scope
  • At Deployment Review sign off meeting the following items were deemed necessary before final sign off given : Handover documentation to Production Support scheduled to complete by 6th March and resolution of JIRA COM007-165 IDM Live and Test UI applications Unavailable after LINUX Patching restart, UNIDESK call has been raised.  Update: A fix has been applied to Test and confirmed working. The same fix has been applied to the LIVE environment, to avoid additional down time, agreement to wait until servers are restarted after the next round of LINUX patching which is due on 4th March.

Next Steps

  • Production Handover to Support
  • Resolution of COM007-165 JIRA
  • Deployment Review sign off
  • Completion report finalised and Clsoure milestone signed off

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

11-Mar-2015Build stage sign-offBuild
15-Apr-2015Integration sign-offIntegrate
29-Apr-2015Acceptance sign-offAccept
04-May-2015Commence migrations to LIVE (Deployment milestone)Deliver
09-Jul-2015Deployment sign-offDeliver
17-Jul-2015Project closureClose

RAG Status

GREEN

Report by David Watters for February 2015

Achievements this Period

  • Plesk software fully configured and tested
  • Test migrations carried out with Plesk on new server
  • List of sites and databases to be migrated completed

Issues

  • None reported

Next Steps

  • Migration steps to be finalised
  • LIVE servers being finalised
  • Plans for migrations to be completed

COM017

WIKI Service Improvement

Discretionary

Milestones

25-Mar-201525-Mar-2015Analysis sign-offAnalyseNoeditview
01-Apr-201501-Apr-2015Build sign-offBuildNoeditview
01-May-201501-May-2015Integration sign-offIntegrateNoeditview
20-May-201520-May-2015Acceptance sign-offAcceptNoeditview
03-Jun-201503-Jun-2015Deployment sign-offDeliverNoeditview
12-Jun-201512-Jun-2015Project closureCloseNoeditview

RAG Status

GREEN

Report by David Watters for February 2015

 

Achievements this Period

  • Project brief and estimates completed and approved
  • Work started on TAD and servers order

Issues

  • None reported

Next Steps

  • Server build to be completed
  • Investigative work on Grouper and connector to be carried out

COM018

VRS Improvements

Discretionary

Milestones

27-Feb-2015End of planning / project brief
23-Mar-2015Requirements Review
11-May-2015Build review
28-May-2015Acceptance sign off review
02-Jun-2015Delivery
22-Jun-2015Deployment sign off review
10-Jul-2015Project closure

RAG Status

GREEN

 

Report by Chris Konczak for February 2015

 

Achievements in Last Period
  • Completed end of planning / project brief sign off
 
Issues
  • None
 
Next Steps
  • Write up of requirements survey once completed
  • Signoff business requirements

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

ITS092 

BOXI Upgrade

Compliance

Report by Craig Middlemass

This project was closed on 22/10/14.

Please see the Completion Report for further information.

COM008

Migrate Exchange to Office 365

Discretionary

Report by Morna Findlay

This project was closed on 27/10/14.

Please see the Completion Report for further information.

CMW012

Election Count System Upgrade

Compliance

Report by Sue Woodger

This project was closed on 02/12/14

Completion report

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Report by Tim Gray

This project was closed on

Completion Report

SharePoint Demonstrator ProjectsProject withdrawn

Section Five: Actions/Notes from monthly meeting on 12/01/15

 

ProjectAction / NotesResponsibilityStatus
COM014Keep Project Sponsor informed of project progress, especially when there are longer gaps between mielstonesDW (TG to inform)On going (complete)
Forward Look and RAF Add red line to timeline as visual aidTGComplete
CMW010Update milestonesTGComplete
COM018Confirm BA capacity and assit with planningAW/TGComplete
Annual Planning

Changes post 2nd red line:

  • 2 new proposals
  • BI proposal to be updated

AC and TG

 

Open TG waiting on input form SM