Report for July 2020

Report Date
July 2020

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period, the SOA Upgrade and Wiki Upgrade projects have been closed. The SOA Closure has allowed the DB Upgrade to be reactivated. Limited progress has been made on the O365 hardening and Staffmail Migration projects. The JIRA project has passed UAT and will be deployed to LIVE early next month. 

Budgets are not yet confirmed for 20/21, so the programme has been given an AMBER RAG.

RAG Status and Forward Look

Resources

Section Two: Projects Not Started

All this year's project are now in flight.

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM045 IDM Database Upgrade

Compliance

Milestones

Milestones

DEV build sign off 11-Sep-2020
Integration testing sign off 28-Sep-2020
Acceptance testing sign off 23-Oct-2020
Deploy to LIVE 28-Oct-2020
Deployment Sign Off Review 13-Nov-2020
Project Closure 04-Dec-2020

 

RAG Status

GREEN

Report by Chris Konczak for July 2020

Achievements this period

  • Meeting held to discuss how to progress the project. Decisions made were:
    • The project will deliver the database upgrade to the new virtual infrastructure
    • Estimation reviewed by Dev Tech

Issues

  • None

Next Steps

  • Replan project milestones in August according to resource availability. The milestones below are high level.

 

COM051 Office 365 Security Hardening

Compliance

Milestones

D4.5 Warning Banner on external emails 29-Jul-2020
D2.1 Block Rules to prevent Auto-Forwarding 26-Aug-2020
Delivery Complete 26-Aug-2020
DSOR 02-Sep-2020
Project Closure 04-Sep-2020

 

RAG Status:

Amber

Report by Kevin Hone for July 2020

Achievements in Last Period:

  • A second, extended pilot of the Warning Banner was concluded.
  • A demonstration was given to college leads with a review of preparatory work done on auto-forwarding ban:
    • Wording of draft website page was discussed with feedback given.
    • The automated workflow design and form was discussed with feedback given.

Issues:

  • The project continues to run without approved budget. Funding to continue has yet to be addressed.
  • The findings of the Warner Banner pilot need to be presented to the ITC in Mid-September. This prevented the planned go-live date being achieved. 

Next Steps:

  • Review technical constraints of the Warning Banner solution and thereafter, act upon the instructions of the ITC,
  • Carry-out an initial pilot of the auto-forwarding ban.
  • Revise the project plan (once the Project Sponsor returns from annual leave).

The project is reporting amber for two reasons:

  • The project has now gone over budget. Further funding in the new financial year will be required to enable project completion.
  • The findings of the second, extended pilot of the Warning Banner is to be discussed with the ITC. The planning of a revised delivery date is subject to ITC direction.

COM056 Accessibility Statements

Compliance

Milestones:

Project Brief Completion 08-05-2020
Delivery 07-09-2020
Closure 16-Oct-2020

 

RAG Status

Green

Report by Victoria Weinsberg for July 2020  

Achievements in Last Period:

  • Reports (Testing) for the following Applications completed to get reviewed by the Disability Information Officer
    • Wiki
    • Quick Calls
    • Project Website
    • Event Booking
  • Chaneg of Milestones submitted and approved by WIS in order to meet the government deadline 23 September 2020 and deliver the statements prior to the IS Change Freeze
  • EUCLID has been outscoped due to different priorities and timelines within SSP

Issues: 

  • COVID-19 Outbreak is impacting all university resources and slows projects down due to lack of engagement and change of priorities  - Risk
  • New Project Manager will be required as of week commencing 10th August 2020 - Risk
  • Milestones moved forward due to government deadline & De-Scope of EUCLID - Change

Next Steps:

  • Feedback to be provided for potential changed to be made by Disability Information Officer
  • Draft Accessbility Statements for Services once Review(Testing) is finalised

 

 

COM054 Annual JIRA Upgrade

Compliance

Milestones:

Delivery 11-Aug-2020
Deployment Review 21-Aug-2020
Closure Review

11-Sep-2020

RAG Status

Green

 

Report by Lala Mirzayeva for July 2020

Achievements this period

  • Applied Upgrade to Test;
  • Carried out UAT.

Issues

  • None

Next steps

  • Review acceptance;
  • Go through deployment checklist;
  • Upgrade deployed to LIVE;
  • Review the deployment;
  • Close the project.

COM055 O365 Staffmail Migration

Compliance

Milestones

Pilot migration: 21-Jan-20

Migration batches: Feb - Jun 2020

 

RAG Status

AMBER

Report by Fiona Vine for July 2020

Achievements this period

  • Quest, third party vendor appointed. 
  • Discussions with Quest rearranging pilot of 50 accounts; scheduling of remaining accounts; agreeing procedures.

Issues

  • Impact on ENT208. 
  • Schedule of migrations dependant of availability of limited resource across ISG teams.

Next Steps

  • Pilot of 50 accounts, date slated 29th July
  • Scheduling of remaining staffmail accounts to migrate; to fit to timescale agreed with third party supplier with consultation of Schools. (Informatics and Physics).

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM047 Annual JIRA Upgrade

Project closed: Closure Report
COM050 Wiki: Annual Upgrade Project closed: Closure Report

COM053 CalSync Bi Annual Upgrade

Project withdrawn: withdrawal

COM052 C-Host Infrastructure Replacement

Project closed Closure Report

COM050 Wiki: Annual Upgrade

Project closed: Closure Report
COM043 SOA Upgrade to v12 Project closed: Closure Report
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
With budgets not confirmed for 20/21, the programme is marked as AMBER.

Documentation

Not available.