Report for October 2020

Report Date
October 2020

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period, progress has been made across the programme. The Accessibility Statements project has delivered and now closed. The IDM DB project has completed build with DEV signed off during this month. As planned, the Wiki Crowd Implementation project started. The programme notes two AMBER projects.

The first project is the Staffmail to O365 Migration. The project management has been handed over to a project manager in Applications. The team have now signed off the migration plan and resources have been secured. The project is expected to return to GREEN after the first week of migrations. The second AMBER project is COM059, VRS Rewrite. This project has not started yet, the start has been delayed until late November 2020. 

RAG Status and Forward Look

Resources

Section Two: Section Two: Projects Not Started

Project   Comments
MFA Rollout for O365 Email    Start planned in March 2021
Qlik-Sense and Qlikview Annual Upgrade    Start planned in June 2021
VRS Re-write   Start planned in November 2020

Section Three: Projects in Progress

Project Info Project Manager's Commentary

COM045 IDM Database Upgrade

Compliance

Milestones

Milestones

Integration testing sign off 09-Dec-2020
Acceptance testing sign off 21-Dec-2020
Deploy to LIVE 03-Feb-2020
Deployment Sign Off Review 17-Feb-2020
Project Closure 26-Feb-2020

 

RAG Status

GREEN

Report by Chris Konczak for October 2020

Achievements this period

  • DEV sign off achieved.
  • TEST and LIVE VM environments received from ITI and work has commenced on building the database environments. No work will happen to migrate or switch over the databases until we receive the go-ahead from the People and Money project.

Issues

  • Due to People and Money requiring access to the TEST environment for UAT, it has not been possible to complete the TEST upgrade by the stated milestone. This project is to be re-planned to run behind People and Money. The COM045 Project Manager has reviewed the dates with the People and Money Test Manager, and it has been agreed that COM045 can switch TEST over to the new VM and database after 13/11/2020.
  • LIVE deployment is likely to happen at the end of January / start of February. This is due to start of term activities by Student Systems during January.

Next Steps

  • Replan the project - TEST, UAT and LIVE.
  • Build the TEST database environment
  • Migrate and switchover TEST around 20/11/2020

COM051 Office 365 Security Hardening

Compliance

Milestones

D2.1 Block Rules to prevent Auto-Forwarding

4-Nov-2020

Delivery review warning banner 

16-Nov-2020

D4.5 Warning banner on external emails

30-Nov-2020

Delivery review auto-forwarding 

16-Nov-2020

Project Closure

10-Dec-2020

 

RAG Status

GREEN

Report by Sue Woodger for October 2020

Achievements in Last Period

  • Sue Woodger took over as project manager on 2 October 2020

  • New project meetings set up
  • PM met with Veronica O'Malley to discuss comms with Helpline
  • PM met with Abdul Majothi, relationship manager, to discuss his role and his requirements around comms
  • PM revisited milestones and budget and piccl 16 was approved by WIS moving closure out to 10 Dec 20 and increasing budget by 10d (from 100d to 110d with split  19/20 73d and  20/21 37d)) 
  • Communications meetings held for Comms plan for warning banner
  • Comms sent out by Project team on 28 October and by Service Management on 30 October

Issues

  • Original deployment date for the warning banner was 28 October. However key members of staff who were sending the comms were off wb 19 October. As communications are important in this change it was agreed at Go-Cab to delay the deployment by one week to allow comms to go out  

Next Steps

  • Deployment of warning banner on 4 November 20
  • Finalise communications plan for auto-forwarding

COM055 O365 Staffmail Migration

Compliance

Milestones

Migration plan approved 03-Nov-2020
Mid-Migration Review 26-Nov-2020
Migration completed 22-Dec-2020
Delivery Sign-Off 26-Jan-2021
Project Closure 16-Feb-2021

 

RAG Status

AMBER 

Report by Tim Gray for October 2020

Achievements this period

  • Project management has been handed over to Tim Gray, PM time will be coded to COM Programme Management 
  • Fiona Vine will pick up the crucial role of Business Lead 
  • Revised plan for migrations has been agreed
  • Resources for a 12 step migration between 09.11.2020 and 20.12.2020 has been agreed
  • Quest resources for migration have been secured
  • Two migrations are scheduled each week from 09.11.2020, 1. Tuesday starting at 17:00 and Thursday at 17:00 hrs. The migrations should be completed by 10:30 the following day, with the new (O365) mail routing enabled by 11:00. 

Issues

  • Resource issues in Service Management have continued to impact on the project
  • The plan to start migrations on October 27th was delayed, this has resulted in a negative impact for colleagues in SCE.

Next Steps

  • Prepare batches of accounts for migration
  • Update all help pages including creating new FAQs
  • Issue comms to account holders prior to their migration. One mail 7 days prior and a final confirmation the day before migration.

RAG Commentary

AMBER as the project has encountered delays with scheduling due to resource availability in Service Management. The resourcing has now been resolved with the first migration scheduled to start on 10.11.2020.  

COM057 Wiki Crowd Implementation 

Compliance

Milestones

These milestones (apart from the warning banner) require to be revisited and re-planned

RAG Status

GREEN

 

Report by Chris Konczak for October 2020

Achievements this period

  • Agreement made to proceed with project. There was initial concern as Atlassian are discontinuing their self-hosted server products from 2024, so the installation may only give a limited lifespan. The decision was made to go ahead with the implementation, but to add in an objective to minimise the user account cost if we go ahead with the SAS solution in the future. This could be similar to the approach used by TestRail.

Issues

  • None

Next Steps

  • Project planning -
    • Brief writeup
    • Estimation meeting
    • Resourcing requested

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM054 Annual JIRA Upgrade

Project closure approved by WIS on 28.08.2020 (WIS notes 28.08.2020) Further info: Closure Report
COM056 Accessibility Statements Project closure approved by WIS on 16.10.2020 (WIS notes 16.10.2020) Further info: Closure Report
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No

Documentation

Not available.