Report for November 2020

Report Date
November 2020

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This reporting period has seen some incremental progress across the various projects currently underway, but there has also been a number of impediments across the board which have slowed each project, leading to the RAG status on some being Amber - albeit, a rather mild shade of that colour.

  • The IDM DB migration has been held up because of the ongoing need for Phase 1 of People and Money to have exclusive access to the IDM TEST environment. This is expected to change in December.
  • The O365 Security Hardening project has been delayed around the comms related to auto-forwarding and a date to implement these changes. This is expected to be resolved soon.
  • The Staffmail migration work is ongoing, but its amber status is attributable to a 'missed' migration (because of a network outage) and this will need to be rescheduled.
  • The VRS rewrite project just missed the end of November for the project initiation request being finalised, but it has now been submitted in the first week of December.

On the green side, the Wiki Crowd Implementation project started with the initial drafting of the project brief underway.

In summary, a slower month but the various project teams continue to chip away at the outstanding work and planning for those parts of each project that have experienced some delays.

 

RAG Status and Forward Look

Resources

 

Section Two: Section Two: Projects Not Started

Project   Comments
MFA Rollout for O365 Email    Start planned in March 2021
Qlik-Sense and Qlikview Annual Upgrade    Start planned in June 2021
VRS Re-write   Start planned in December 2020

 

Section Three: Projects in Progress

Project Info Project Manager's Commentary

COM045 IDM Database Upgrade

Compliance

Milestones

Milestones

Integration testing sign off 09-Dec-2020
Acceptance testing sign off 21-Dec-2020
Deploy to LIVE 03-Feb-2020
Deployment Sign Off Review 17-Feb-2020
Project Closure 26-Feb-2020

 

RAG Status

GREEN

Report by Chris Konczak for November 2020

Achievements this period

  • Project replan completed, now working around People and Money. People and Money require the use of the IDM TEST environment to iron out any issues.
  • TEST and LIVE vm servers have been ordered and delivered
  • TEST environment has been built nearing completion, but paused due to People and Money 

Issues

  • Handover of TEST environment from People and Money to COM045 was due to happen in November, but after UAT and deployment, People and Money still require the TEST server for fixes.
  • It is likely that the Integration Testing signoff milestone of 09/12/2020 will be missed due TEST not being available to COM045

Next Steps

  • Migrate and switchover TEST
  • Begin UAT which runs into January 2021

COM051 Office 365 Security Hardening

Compliance

Milestones

D2.1 Block Rules to prevent Auto-Forwarding

30-Nov-2020

Project Closure

10-Dec-2020

 

RAG Status

AMBER

Report by Sue Woodger for November 2020

Achievements in Last Period

  • Successful deployment of warning banner 4 Nov 20
  • Communications plan for auto-forwarding completed agreed by project members
  • Microsoft informed on 25 Nov 20 that the new rules would be implemented on 1 Dec 20. This not much warning for our comms but John had put together all the groups and policies required, for everyone who currently forwards and will do a doublecheck on this
    • This means that anyone who currently forwards will see no difference, and anyone who doesn’t forward will no longer be able to set one.

Issues

  • There has been feedback from the warning banner deployment which means some significant changes. Steve Hall has been asked to supply an estimate for these changes and is with Alex Carter to agree if they are to be completed as part of this project  (which means reviewing the budget) or as BAU
  • Comms plan and comms test still to be agreed by Alex so we have switched the auto-forwarding to ‘allow’ meantime until we can get the comms out. It will then be switched back to ‘automatic’

Next Steps

  • Submit piccl to revise delivery and closure dates
  • Alex Carter to agree where warning banner changes to be made
  • Alex Carter to approve comms plan and comms text for auto-forwarding
  • Agree date for auto-forwarding comms to go out
  • Comms to be distributed
  • Auto-forwarding status reverted to ‘automatic’ after comms out – date to be agreed

RAG commentary

Description: Comms still have to be resolved for the auto-forwarding. Once this is done we can plan when to turn auto-forwarding rules live and can submit new delivery and closure dates to wis

Impact: Delivery and closure milestones missed

Plan: SM to agree comms – can then replan delivery and closure dates

COM055 O365 Staffmail Migration

Compliance

Milestones

Mid-Migration Review 26-Nov-2020
Migration completed 22-Dec-2020
Delivery Sign-Off 26-Jan-2021
Project Closure 16-Feb-2021

 

RAG Status

AMBER 

Report by Tim Gray for November 2020

Achievements this period

  • Five migrations completed successfully 
  • Account preparation for future migrations continues to progress as planned
  • Comms continue to be progressed as planned
  • Fiona will try to spread the accounts in cancelled (see below) migration across the remaining dates.

Migration progress to date:  

Issues

  • Due to a network issue on Thursday 26.11.2020 (see Service Alert), the planned migration was cancelled. Comms were issues to account holders via MyEd Notification on Friday morning. These accounts will be rescheduled where capacity allows or an additional migration will be scheduled for January 2021.

Next Steps

  • Next project meeting on Monday 30.11.2020
  • Finalise batches of accounts for the next week's migration
  • Continue with comms to users
  • Migrations seven and eight scheduled for Tuesday 01.12.2020 and Thursday 03.12.2020
  • Issue comms for future migrations.
  • The RAG has been changed to AMBER due to the one missed migration. 

RAG Commentary

AMBER due to one missed migration as a result of network issues on Thursday 26.11.2020.

COM057 Wiki Crowd Implementation 

Compliance

Milestones

These milestones (apart from the warning banner) require to be revisited and re-planned

RAG Status

GREEN

 

Report by Chris Konczak for October 2020

Achievements this period

  • Brief writeup has commenced
  • Estimation meeting set for 02/12/2020 to discuss the tasks and time required to implement Crowd

Issues

  • None

Next Steps

  • Project planning -
    • Complete brief writeup and circulate
    • Resourcing assigned

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM054 Annual JIRA Upgrade

Project closure approved by WIS on 28.08.2020 (WIS notes 28.08.2020) Further info: Closure Report
COM056 Accessibility Statements Project closure approved by WIS on 16.10.2020 (WIS notes 16.10.2020) Further info: Closure Report
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Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No