Report for February 2021

Report Date
February 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

February has been a positive month with each project in the COM programme making advances, whether that has been in terms of actually getting work done or resolving issues that might have got projects temporarily 'stuck' over the last month or two. This is all down to the various project teams moving things on, so big thanks to everyone who has contributed to this over the past month or so. We are now past the halfway mark and it is imperative that this rate of progress be maintained over the next several months so that we are not carrying unplanned effort over into the next financial year. Our recent planning meetings have highlighted what must be included in the next few years and it would be disappointing to see some of that essential work being sidelined.

  • The IDM DB migration project has now restarted and has been replanned and resourced. The migration work is due to start in early March and there is a clear understanding of what needs to be done and documented.
  • The O365 Security Hardening project has been adjusted dates-wise and the delays with the Project Sponsor resolved. The project team have met to list the remaining actions and dates and this is all under way. The closure of the project is now planned for early April. The Amber status is due to date changes.
  • The Staffmail migration work is now reported as Green again. The MI has been formally closed and plans havve been approved for the remaining migrations, following a revised procedure. Themigrations are now expected to be finished in May 2021.
  • The Wiki Crowd Implementation project has continued with the completion of the project brief and plans, and these have been approved. With this advance, and the acquisition of the necessary licence, the project has moved back to Green. The build of the DEV environment is scheduled for early March.
  • The VRS Rewrite project has completed planning and the analysis work is now well under way. The project is being reported as Amber this month because of the questions around licences and costs associated with the most likely solution. This is being investigated with senior management to identify the most effective solution.

In summary, this has been a good month with progress being made across the board and the issues that were being reported last month getting resolved. It would be great to see this maintained through the completion of the various technology tasks that are planned for March being completed successfully so that individual projects move closer to completion.

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary

COM058

Qlik-Sense and Qlikview Annual Upgrade

Start planned in June 2021

COM060

MFA Rollout for O365 Email

Start planned in May 2021

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Integration testing sign off 15-Mar-2021
Acceptance testing sign off 23-Apr-2021
Deploy to LIVE 27-Apr-2021
Deployment Sign Off Review 11-May-2021
Project Closure 14-May-2021

 

RAG Status

GREEN

Report by Chris Konczak for February 2021

Achievements this period

  • Project replan completed, resources assigned and milestone changes agreed at WIS
  • TEST environment migration to commence on w/c 08/03/2021 as agreed with the project team. This start date was chosen to allow Dev Tech three uninterrupted days to complete the migration in order to give an accurate estimate for the downtime required for LIVE. Deployment date confirmed with SSP.
  • Discussions with Service Management and Production have identified the requirements for creation of test accounts and communication dates to inform the business areas affected by the upgrade, and their required participation for UAT.

Issues

  • None

Next Steps

  • Communication to be sent out to the relevant business areas
  • Complete the TEST upgrade and data migration
  • Integration testing complete

 

 

 

COM051

Office 365 Security Hardening

Compliance

Milestones

D2.1 Block Rules to prevent Auto-Forwarding

02-Apr-2021

Project Closure

09-Apr-2021

 

RAG Status

AMBER

Report by Sue Woodger for February 2021

Achievements in Last Period

  • Project team met to agree final steps and actions required for outstanding communications
  • Sponsor approved comms plan and comms text for auto-forwarding
  • Agreed date for auto-forwarding comms to go out

Issues

  • Remaining milestones moved out,  with closure now planned for early April

Next Steps

  • Warning banner changes to be made
  • Final comms to be drafted and issued
  • Auto-forwarding to be enabled
  • Final steps to be signed off
  • Project Closure

 

 

 

COM055

O365 Staffmail Migration

Compliance

Milestones

Delivery Sign-Off 19-May-2021
Migration completed.    21-May-2021
Project Closure 07-Jun-2021

 

RAG Status

GREEN 

Report by Tim Gray for February 2021

Achievements this month

  • All but 2 MI accounts have been completed and are now on O365
  • Dates for remaining Physics accounts have been agreed.
  • Provisional dates for remaining Informatics accounts have been agreed.
  • Milestones and budget replanned and approved.
  • Resources confirmed from USD, Service Management, ITI and USD and Quest.
  • Historical migration of 1st batch of Physics accounts approved by GoCAB.
  • Comms with Relationship Management confirmed. 

Issues

  • No issues to report.

Next Steps

  • Complete historical migration of 1st batch of Physics accounts.
  • Complete 2nd migration of 1st batch of Physics accounts and move users to O365.
  • Get GoCAB approval for remaining Physics batches.
  • Start historical migration of remaining Physics accounts.
  • Complete final migration for another 2 batch es of Physics accounts.
  • Take migration schedule for Informatics accounts to GoCAB when dates are confirmed.

COM057 Wiki Crowd Implementation 

Compliance

Milestones

Build sign off 12-Mar-2021
Integration sign off 09-Apr-2021
Acceptance sign off 23-Apr-2021
Research complete into SaaS Solution 30-Apr-2021
Deployment 05-May-2021
Deployment Sign off Review 19-May-2021
Decommission complete 28-May-2021
Closure 04-Jun-2021

 

RAG Status

GREEN

 

Report by Chris Konczak for February 2021

Achievements this period

  • Purchase of Crowd Server confirmed
  • Project Brief sign off achieved
  • Planning meeting to re-plan the milestones around Dev Tech availability completed, with a start at the beginning of March

Issues

  • None

Next Steps

  • Setup Crowd Server on DEV

 

 

COM059

VRS Rewrite

Compliance

Milestones

Design  System Design and Analysis Review 04-Mar-2021
Build  Interim Build Review 1 06-May-2021
Build  Interim Build Review 2 08-Jul-2021
Build  Interim Build Review 3 02-Sep-2021
Build  Build Review 27-Oct-2021
Integrate  Integration Review 10-Nov-2021
Accept  Acceptance Review 22-Dec-2021
Deliver  Delivery 13-Jan-2022
Deliver  Delivery Review 28-Jan-2022
Close  Closure Review 25-Feb-2022

RAG Status

AMBER

Report by Tim Gray for February 2021

Achievements this period

  • Project Planning completed and milestones achieved.
  • Project budget secured.
  • Communications plan and stakeholder map nearing complete
  • ADA and System Design (IDM) documents progressed
  • Some business analysis completed

Issues

  • An issue with CRM licence cost has been identified this is detailed in PICCL Item 2. This item notes an emerging issue with the current strategy of using a CRM to replace the VRS components. Initial licence information for both Salesforce and MS Dynamics will be considerably more than we anticipated. This is mainly due to the high number of users who currently have access to VRS.

Next Steps

  • Complete ADA and System Design (IDM) and Design Review (for IDM) 
  • Start building the IDM components
  • Start technical build documentation

RAG Commentary

AMBER: The project is AMBER due to the issue with CRM Licence Costs. The licence costs for the current number of VRS users is unfeasible. An alternative is under investigation.

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM054 

Annual JIRA Upgrade

PM - Tim Gray

Project closed - 28/08/20

Closure Report

Closure Milestone

COM056

Accessibility Statements

PM - Sue Woodger

Project closed - 16/10/20

Closure Report

Closure Milestone

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Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No

Documentation

Not available.