Report for March 2021

Report Date
March 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

There are several positive points to report this month, with progress being made on the majority of COM projects in March, but there is still that lingering risk of some projects being mired in uncertainty around getting things finally completed. This is simply down to the type of circumstance for which we cannot always plan - absences, unforeseen testing issues - and is frustrating for all involved as there is a lot of good work getting done and much time and effort going into seeing things to the finishing line.

  • The IDM DB migration project has recently hit a problem in integration testing and the project team are now working through a potential solution. This is likely to impact the delivery date and the effort required. The project has been reported as Amber for these reasons.
  • The O365 Security Hardening project has had to be adjusted dates-wise again. The Amber status is due to these modifications.
  • The Staffmail migration work is reported as Amber again. There was a need to replan some 'missed' migrations, hence this status.
  • The Wiki Crowd Implementation project has continued with the completion of the DEV build and installation. The next steps include the integration with other internal systems and the build in TEST.
  • The VRS Rewrite project is AMBER due to the delay on the design decision on the VRS components. The project is expected to return to GREEN next month. There continues to be a lot of effort put into advancing this one.

So, overall the programme has more Amber than Green projects, but the current reasons for these are recognised and being addressed. It is hoped that these latest solutions do indeed help us to advance the batch of open projects. One other thing to report is that COM060 (MFA Rollout Support) has been withdrawn for 2020/21. This leaves the Qlikview project as the only COM project to start and this is still planned for early June.

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary

COM058

Qlik-Sense and Qlikview Annual Upgrade

Start planned in June 2021

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Integration testing sign off 09-Apr-2021
Acceptance testing sign off 23-Apr-2021
Deploy to LIVE 27-Apr-2021
Deployment Sign Off Review 11-May-2021
Project Closure 14-May-2021

 

RAG Status

AMBER

Report by Chris Konczak for March 2021

Achievements this period

  • User groups notified and migration to TEST carried out. There were a number of connection issues that were all resolved and have been noted or fixed in advance for LIVE
  • 14 hours of downtime was identified that would need to be communicated to business users.
  • Testing has been successful with one exception noted in the Issues section. The cause has been identified and the Project Team are now able to replicate the issue.

Issues

  • During integration Testing Production Management have identified the following issue:
    • Applicants who become Students, notifications are not being generated for EASE and Central Auth Services
  • This issue is attributed to the database upgrade, so must be resolved. This will extend the Integration Testing period.

Next Steps

  • Sign off Integration Testing
  • Move to UAT
  • Update the milestones, the deployment date of 27/04 may have to be moved, and another suitable window will need to be identified with Student Systems

 

 

 

COM051

Office 365 Security Hardening

Compliance

Milestones

D2.1 Block Rules to prevent Auto-Forwarding

07-May-2021

Project Closure

14-May-2021

 

RAG Status

AMBER

Report by Sue Woodger for March 2021

Achievements in Last Period

  • Changes have been made to the auto-forwarding text and all that is now needed for the final version is the link to the request form  – Service Management will provide this

Issues

  • The tasks to complete the auto-forwarding work have been held up due to a pivotal member of staff in Service Management being on sick leave. Interim revised dates were therefore submitted to WIS though these may be revised depending on when he returns to work and how soon the tasks can be completed. The piccl to extend the delivery and closure dates was submitted to WIS 30/3/21(piccl22)

Next Steps

  • Sponsor has asked for a team meeting to review and refresh the roll-out plan – is on 9 Apr 21
  • Service Management to provide link to request form for auto-forwarding comms
  • Rescheduling of dates for delivery with Service Management and ITI
  • Handover within Service Management on how set up comms
  • Service Management to recheck the flow for the authorising side of things (as it has been in place for a while so needs to ensure it runs as it should)
  • Service Management comms (Schools and Colleges Leads  - copying in Abdul Majothi, Relationship manager; Users in the current email forwarding group) to be sent out 2weeks before deployment date
  • Project comms (Helpline and EUSA) to be sent out 2weeks before deployment date
  • Auto-forwarding enabled

 

Commentary: 

Description: Project is Amber because of all the delays to auto-forwarding being complete

Impact: Costs continue to rise the more the project is extended

Plan: If not delivered by new revised dates then a decision will need to be taken by Project Sponsor whether to close or suspend the project

 

COM055

O365 Staffmail Migration

Compliance

Milestones

Delivery Sign-Off 19-May-2021
Migration completed.    21-May-2021
Project Closure 07-Jun-2021

 

RAG Status

GREEN 

Report by Tim Gray for March 2021

Achievements this month

  • First batch of Physics accounts have been successfully migrated
  • All further migrations have been approved by GoCAB
  • Future migrations have been replanned for late April/May due to the issue noted below.

Issues

  • Staff illness in Service Management resulted in the Physics migrations in March being cancelled.  

Next Steps

  • Complete 1st and 2nd migration of Informatics accounts
  • Start remaining 1st migration of remaining Physics accounts

 

RAG Commentary

The project is now AMBER as planned Physics migrations were cancelled and replanned due to illness in Service Management. 

 

 

COM057 Wiki Crowd Implementation 

Compliance

Milestones

Integration sign off 23-Apr-2021
Acceptance sign off 30-Apr-2021
Research complete into SaaS Solution 30-Apr-2021
Deployment 05-May-2021
Deployment Sign off Review 19-May-2021
Decommission complete 28-May-2021
Closure 04-Jun-2021

 

RAG Status

GREEN

 

Report by Chris Konczak for March 2021

Achievements this period

  • Crowd setup on DEV has been completed.
    • DEV crowd server configuration complete
    • Database schemas created
  • Meeting setup with ITI to discuss integrating Crowd with either Central Auth or Active Directory 

Issues

  • None

Next Steps

  • DEV signoff
  • Start the Crowd implementation to TEST
  • Meeting with ITI on Active Directory / Central Auth hook-up to Crowd

 

 

COM059

VRS Rewrite

Compliance

Milestones

Design  System Design and Analysis Review 23-Mar-2021
Build  Interim Build Review 1 06-May-2021
Build  Interim Build Review 2 08-Jul-2021
Build  Interim Build Review 3 02-Sep-2021
Build  Build Review 27-Oct-2021
Integrate  Integration Review 10-Nov-2021
Accept  Acceptance Review 22-Dec-2021
Deliver  Delivery 13-Jan-2022
Deliver  Delivery Review 28-Jan-2022
Close  Closure Review 25-Feb-2022

RAG Status

AMBER

Report by Tim Gray for March 2021

Achievements this period

  • ADA and System Design (IDM) and Design Review (for IDM)  held. The Design Review milestone was replanned to allow a separate design document for the VRS component to be included. 
  • A Demo of the VRS components using SharePoint was held. This demo was positively received however, some further work needs to be completed in order to confirm SharePoint as the solution. The demo was created without the need for any additional license costs, only using the campus licenses already in place. 
  • Good progress has been made on the IDM component build. The focus is on developing the IDM read and write micro services.  idmread-ms/idmwrite-ms microservices
  • Initial comms were sent out to all stakeholders. The comms included a short questionnaire. Based on the feedback we are planning to hold a limited number of workshop type sessions to gather information about how each individual school use the current VRS in their processes. The project does at they stage not plan to complete a full business requirements, instead we will use the outcome of the stakeholder sessions and the comprehensive requirements completed under COM011.  

Issues

  • The decision regarding the BVRS solution is taking longer than expected. This design will be based not only on the SP Demo and accompanying design document and estimates. Head of Development Services has requested that an estimate to build the VRS solution in Python is also considered. This estimate is currently outstanding. 

Next Steps

  • Complete and estimate the design document for VRS components
    • make a decision on the solution for the VRS components
  • Plan out stakeholder workshops
  • Continue building the IDM components
  • Continue with technical build documentation

RAG Comment

AMBER: The project is AMBER due to the delay on the design decision on the VRS components. The project is expected to return to GREEN next month. 

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM054 

Annual JIRA Upgrade

PM - Tim Gray

Project closed - 28/08/20

Closure Report

Closure Milestone

COM056

Accessibility Statements

PM - Sue Woodger

Project closed - 16/10/20

Closure Report

Closure Milestone

COM060

MFA Rollout for O365 Email

Project Withdrawn

Withdrawal - 01/04/21

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Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Description: Project is Amber because of all the delays to auto-forwarding being complete Impact: Costs continue to rise the more the project is extended Plan: If not delivered by new revised dates then a decision will need to be taken by Project Sponsor whether to close or suspend the project