Report for March 2015

Report Date
March 2015

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

 

In this reporting period, work has continued on all active projects. COM007 which was due to close this month will deliver additional work on the IDM dashboard requested by the project sponsor at the lessons learned meeting. The BI project, COM015, is expected to return to green next month when the EASE integration work is delivered by Unix and the confirmation that the solution is working as expected. COM016, Committee Intranet remains amber this month as resource conflicts with LMP projects have resulted in a delay to the business requirements completion.

Forward Look, RAG and Resource Summary

 Section Two: Projects Not Started

All planned projects are now in flight.

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

 

 

10-Oct-2014End of Planning
18-Dec-2014Phase 1: 360 Eyes Acceptance Review
15-Jan-2015Phase 2: Business Analysis Review
26-Jan-2015Phase 2: System Design Review
28-Jan-2015Phase 1: SP4 Acceptance Review
31-Jan-2015Phase 1: Apply SP4 to LIVE
20-Feb-2015Phase 1: EASE Integration Review
26-Mar-2015Phase 2: Build Review
27-Mar-2015Phase 1: Apply infrastructure changes
02-Apr-2015Phase 2: Integration Review
03-Apr-2015Phase 1: Technical Deployment Review
09-Apr-2015Phase 1: Deploy 360 Eyes to LIVE
23-Apr-2015Phase 2: Acceptance Review
08-May-2015Phase 2: Delivery
19-May-2015Phase 2: Deployment Review
02-Jun-2015Closure

 

RAG Status

AMBER

Report by Colin Watt March 2015

Achievements in Last Period

  • Requirements for multi-source universes have now been provided and SSP have progressed development ready for review.
  • 360 eyes 1.56.2 upgrade applied to DEV and TEST.
  • Crystal Reports now connecting successfully on TEST.
  • Prototype BI EASE solution produced by DevTech successfully verified 09/03 and proposal for implementation on DEV/TEST/Live environments written up and circulated 13/03; DevTech requested ITI carry out work to deploy this to DEV 13/03/15 - as of 31/03 this work was completed for DEV pending central firewall changes.

 

Issues

  • Resource conflicts within ITI are delaying the deployment of the BI EASE solution, on which Phase2 is dependent; Project Sponsor has agreed that some Phase2 activities be postponed until there is certainty on EASE solution to avoid unecessary rework.
  • IDT client connects to DEV but not TEST; this has been replicated on various machines and SSP have followed up recommendations from Influential; escalated to SAP to arrange webex with engineer for troubleshooting and resolution.

 

Next Steps

  • Agree revised deployment window and revised milestones with Project Sponsor.
  • Complete BI EASE integration solution for DEV/TEST/LIVE.
  • Complete build for Phase2.

 

NB A number of milestones are  dependent on the permanent BI EASE solution and awaiting confirmation that the work done by ITI is succussful; revised timeline and milestone dates are being agreed with Project Sponsor 08/04/15, with the RAG status expected to be green next month.

COM016

Committee Intranet Migration

Discretionary

Milestones

 

 

01-Dec-2014Start of Project
30-Jan-2015End of Planning
13-Mar-2015Phase 1 Design Sign Off
13-Mar-2015Phase 1 Business Analysis Sign Off
10-Apr-2015Phase 2 Business Analysis Sign Off
20-Apr-2015Phase 2 Design Sign Off
22-May-2015Phase 2 Build Sign Off
05-Jun-2015Phase 1 Build Sign Off
05-Jun-2015Phase 2 Integration Sign Off
12-Jun-2015Phase 1 Integration Sign Off
19-Jun-2015Phase 1 Acceptance Sign Off
23-Jun-2015Deliver
26-Jun-2015Phase 2 Acceptance Sign Off
30-Jun-2015Phase 1 Deployment Sign Off
03-Jul-2015Phase 2 Deployment Sign Off
31-Jul-2015Closure

 

RAG Status

AMBER

 

Report by Colin Watt for March 2015

 

Achievements in Last Period

  • SharePoint training completed 16-18 March 2015; time for 2 developers has been charged to COM016.
  • Final version of BRD has been circulated for feedback, for signoff w/c 06/04/15.
  • Some estimates have been revised as a result of onsite SharePoint training.

 

Issues

  • There is a resource conflict within IS Dev services with several dependencies on resources, and with LMP projects currently taking priority for resourcing; resources were requested w/c 02/02/15 but as of 31/03/15 not assigned to developers. PM has escalated this issue to Programme and Portfolio Managers. Lead Developer has escalated issue to Head of Dev Services.
  • A resource conflict within Project Services has resulted in delays to BRD completion and signoff of the Business Analysis stage; LMP projects are taking priority which has impacted on the BA work on this project.
  • Microsoft has recently altered its policy on SharePoint Public sites; planning was based on the information available at the time, however this has changed: SharePoint sites can no longer be published publicly - this requires a workaround to deliver functionality providing external availability of Open committee papers. IS Dev services have proposed delivering links via the drupal website.

 

Next Steps

  • Agree revised timeline and milestone dates with Project Sponsor.
  • Sign off Business Requirements.
  • Confirm options for external viewing of open papers and agree approach with Project Sponsor.
  • Complete System Design.

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones

30-Apr-2015

COM007 - Project Closure

RAG Status

AMBER

 

Report by Karen Stirling for March 2015

 

Achievements in Last Period

  • COM007-165 - JIRA now resolved IDM UI Server restart completed and handover documentation to Production Support completed for Grouper - Deployment Review sign off completed
  • Updates added Overall Project Closure Report
  • Lessons Learnt session held with project team

Issues

  • At Lessons Learnt session Project Sponsor advised that project cannot be closed until issues with IDM Dashboard had been resolved in Live although originally agreed that any other activity other than development was to be completed via support
    • PICCL raised to provide plan of action for IDM Dashboard activity
    • Advise placeholder closure milestone for end of April
    • Estimate effort to fix outstanding JIRAs raised via IDM001
    • Possible resource conflict for PM and Developer time as allocated to priority 1 project
    • Approval required for additional funding therefore discussion between project sponsor and programme manager required

Next Steps

  • Resolve outstanding JIRAs for Dashboard
  • Complete and sign off testing
  • Deploy to live
  • Completion report finalised and Closure milestone signed off

 

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

15-Apr-2015Integration sign-offIntegrate
29-Apr-2015Acceptance sign-offAccept
04-May-2015Commence migrations to LIVE (Deployment milestone)Deliver
09-Jul-2015Deployment sign-offDeliver
17-Jul-2015Project closureClose

RAG Status

GREEN

Report by David Watters for March 2015

Achievements this Period

  • Build stage signed off
  • List of MVM sites and databases to be added to new infrastructure (under MVM002) agreed
  • CF10 license agreed with Production Management
  • Approach to migrations clarified

Issues

  • Build of LIVE servers delayed 
  • Problem with Cosign & Plesk reported - still being investigated

Next Steps

  • LIVE servers being finalised
  • Integration tests to be carried out
  • Plans for migrations to be completed

COM017

WIKI Service Improvement

Discretionary

Milestones

01-May-201501-May-2015Integration sign-offIntegrateNoeditview
20-May-201520-May-2015Acceptance sign-offAcceptNoeditview
03-Jun-201503-Jun-2015Deployment sign-offDeliverNoeditview
12-Jun-201512-Jun-2015Project closureCloseNoeditview

RAG Status

GREEN

Report by David Watters for March 2015

Achievements this Period

  • TAD completed and reviewed by stakeholders
  • Server order submitted to ITI
  • Analysis covering Grouper and mobile issues prepared and reviewed by project group
  • Upgrade (to 5.7) applied to DEV and tested successfully

Issues

  • None reported

Next Steps

  • Server build to be completed
  • Test environment to be built and tested

COM018

VRS Improvements

Discretionary

Milestones

 

03-Apr-2015Requirements Review
29-May-2015Build review
19-Jun-2015Acceptance sign off review
25-Jun-2015Delivery
09-Jul-2015Deployment sign off review
13-Jul-2015Project closure

 

RAG Status

GREEN

 

 

 

 

Report by Chris Konczak for March 2015

Achievements in Last Period

  • Resources allocated.
  • Milestones recalculated
  • Survey completed

Issues

Next Steps

  • BRD writeup and sign off
  • Start development with small pockets of developer time

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

ITS092 

BOXI Upgrade

Compliance

Report by Craig Middlemass

This project was closed on 22/10/14.

Please see the Completion Report for further information.

COM008

Migrate Exchange to Office 365

Discretionary

Report by Morna Findlay

This project was closed on 27/10/14.

Please see the Completion Report for further information.

CMW012

Election Count System Upgrade

Compliance

Report by Sue Woodger

This project was closed on 02/12/14

Completion report

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Report by Tim Gray

This project was closed on

Completion Report

SharePoint Demonstrator ProjectsProject withdrawn

Section Five: Actions/Notes from monthly meeting held on 14/04/15.

 

ProjectAction / NotesResponsibilityStatus
IDM DB Upgrade

AC reached agreement with SM that project to be brought forward. Prog Mgr to follow up with DevTech and Portfolio Mgr to progress.

Initiate discussion with business owners regarding downtime.

TG

AC

Open
Annual Planning

Changes post 2nd red line:

  • 2 new proposals
  • BI proposal to be updated

AC to follow up

 

On report for third month  
COM018BRD needs reformatting, follow up with PM.TGComplete
COM016SM not adequately consulted during requirements gathering e.g. section 6.10. Feedback to be sought and incorporated into BRD.CW to follow up with SW

Open

COM015 and COM00720 and 15 days to be transferred to projects respectively. To be submitted to WIS this weekTG/CW/KSCompelte