Report for June 2021

Report Date
June 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

Plus ca change and all that. The past month has seen a further round of changes to some project plans, with dates for deployment & closure pushed out on several projects. This has meant that some will move into the next financial year, despite everyone's best efforts to avoid this. The carryover on two of these projects is only in single figures and a third project will require 19 days in 21/22, but it would have been satisfying to have no effort needed after 20/21 so that the programme budget for next year was fully available. We do not yet have figures and projects for 21/22 but will start to consider how we plan out the programme and the individuakl projects at the next programme meeting.

With a lot of issues around technical tasks and dates for deployment being resolved this month, the programme has moved back to having all Green projects. This should mean one closing by the end of July, and a couple moving to conclusion early in the new FY. As metioned last month, the Qlik project for 20/21 was withdrawn with the proposed budget moving back into the contingeny for 20/21. This has been added to by the reduction in effort required for COM057 in 20/21.

  • The IDM DB migration project has encountered further problems scheduling a date for depolyment to LIVE. The user testing is nearing completion, but July, August and September were not acceptable for moving into live, so this is now planned for October. This project is GREEN.
  • The O365 Security Hardening project has had to be adjusted dates-wise again. This is because of the final checks and tasks needing to be extended. With the project still GREEN, the closure is now scheduled for late July.
  • The Staffmail migration work is also GREEN. There are plans to complete the last migrations in July and clsoe the project in early August.
  • The Wiki Crowd Implementation project has moved back to GREEN because of the issue around merging users now resolved. This has meant that there has been a need to shift the previously published milestones, again, and the deployment to live is planned for late July, with closure in August.
  • The VRS Rewrite project is still GREEN. There continues to be a lot of effort put into advancing this one.

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary

None

 

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Acceptance testing sign off 16-Jul-2021
Deploy to LIVE 04-Oct-2021
Deployment Sign Off Review 20-Oct-2021
Project Closure 29-Oct-2021

 

RAG Status

GREEN

Report by Chris Konczak for June 2021

Achievements this period

  • Checks completed to validate the test accounts for HR
  • Test accounts and instructions sent out to all downstream service owners
  • UAT period now commenced
  • Deployment resources secured for October
  • Milestone changes and budget carryover into 2021/22 approved

Issues

  • Now resolved: The deployment date has been moved into October. This was due to SSP business commitments throughout July and August, annual leave during July and August, then the change freeze in September.

Next Steps

  • Complete the UAT period and resolve any issues that are raised

 

 

COM051

Office 365 Security Hardening

Compliance

Milestones

D2.1 Block Rules to prevent Auto-Forwarding          

14-Jul-2021

Project Closure

23-Jul-2021

 

RAG Status

GREEN

Report by Sue Woodger for June 2021

Achievements in Last Period

  • ITI developer  confirmed everything is set up for UG and PGT in the group to allow forwarding +1700 staff agreed – will just be a case of switching off the old rule allowing everyone to forward. Took the team through the set-up
  • Revised budget agreed 17 June 21 (piccl 24) Previous Budget: 110d New Budget: 118d
  • Exception request form added to comms documentation by Service Management

Issues

  • There are still issues around the groups for autoforwarding and new comms introduced to be ironed out so this is pushing our dates out in order to resolve
  • Sponsor raised concern over potential forwarding not covered by our rules (see meeting notes). Developer investigated and put options to sponsor to agree way forward. He has come back with suggestions from his team and these are to be reviewed. Sponsor is looking for a clear idea of what will and won’t be allowed/require an exemption application and, based on the data extract, the number of accounts impacted

Next Steps

  • Agree way forward for the forwarding groups
  • Comms distributed
  • Autoforwarding deployed to Live

 

COM055

O365 Staffmail Migration

Compliance

Milestones

Migration completed.    29-Jun-2021
Project Closure 23-Jul-2021

 

RAG Status

GREEN 

Report by Tim Gray for June 2021

Achievements this month

  • Two small batched were migrated on 10.06.2021 and 17.06.2021
  • No accounts were identified for migration on 24.06.2021
  • Comms to CPAG and other key stakeholders issued. These comms outlined the remaining actions prior to Staffmail decommissioning. 
  • remaining milestones replanned and approved.

Issues

  • No issues to raise

Next Steps

  • Blocking final list of accounts
  • Reserve migration date of 22.07.2021 for any stragglers. 
  • Prepare for closure

RAG Commentary

  • Project RAG is GREEN

 

 

 

 

COM057 Wiki Crowd Implementation 

Compliance

Milestones

Integration sign off 16-Jul-2021
Acceptance sign off 23-Jul-2021
Deployment 27-Jul-2021
Decommission complete 06-Aug-2021
Deployment Sign off Review 10-Aug-2021
Closure 20-Aug-2021

RAG Status

GREEN

 

Report by Chris Konczak for June 2021

Achievements this period

  • The project team have resolved the issues with merging and deleting users between the Crowd database and existing Wiki users / Central Auth. Any changes are now being reflected in Crowd
  • Work has progressed in getting DEV working with Crowd, this has included adding / removing new and existing users, ensuring that Wiki users are keeping their existing Wiki spaces.
  • It was spotted that eVisitor users on DEV were not being updated correctly, we now have a workaround devised to get them into the Crowd database and removed from the Wiki user database

Issues

  • Merging users required conference calls with Atlassian and took more time to resolve than envisaged. This has delayed the upgrade and migration into TEST

Next Steps

  • Migrate users to TEST and carryout checks on adding, updating and deleting new and existing users
  •  Deployment to LIVE

 

COM059

VRS Rewrite

Compliance

Milestones

Build  Interim Build Review 2 08-Jul-2021
Build  Interim Build Review 3 02-Sep-2021
Build  Build Review 27-Oct-2021
Integrate  Integration Review 10-Nov-2021
Accept  Acceptance Review 22-Dec-2021
Deliver  Delivery 13-Jan-2022
Deliver  Delivery Review 28-Jan-2022
Close  Closure Review 25-Feb-2022

RAG Status

GREEN

Report by Colin Watt for June 2021

Achievements this period

  • Work on developing the IDM functional areas has continued.
  • Sharepoint development work has started. This is being paused due to leave, and will continue at pace from mid July.
  • Communications on the decision to base the VRS interface on Sharepoint have been drafted for distribution to various audiences.
  • Team have met with Internal Audit and any relevant issues from this dialogue will feed into design considerations.

Issues

  • No major issues.

Next Steps

  • Continue the SharePoint build
  • Complete the IDM components
  • Complete Dev environment
  • Continue with stakeholder engagement, workshops to be scheduled during July.

 

 

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM054 

Annual JIRA Upgrade

PM - Tim Gray

Project closed - 28/08/20

Closure Report

Closure Milestone

COM056

Accessibility Statements

PM - Sue Woodger

Project closed - 16/10/20

Closure Report

Closure Milestone

COM060

MFA Rollout for O365 Email

Project Withdrawn

Withdrawal - 01/04/21

COM058

Qlik-Sense Annual Upgrade

Project Withdrawn

Withdrawal - 01/06/21

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Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Description: Project is Amber because of all the delays to auto-forwarding being complete Impact: Costs continue to rise the more the project is extended Plan: If not delivered by new revised dates then a decision will need to be taken by Project Sponsor whether to close or suspend the project