Report for July 2021

Report Date
July 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

The programme did not end 2020/21 in a big flurry of closures, but we knew a month or two ago that some of the COM projects were going to have to move into the new financial year and that is how things have turned out. One project - COM051 - was closed by the end of July, so our thanks go to Sue and the project team for their work on what ended up being a rather long-running project. The closure report highlighted the changing scope and the liquid background against which COM051 was conducted, so this was never straightforward.

Another project of lengthy duration has been COM045 (IDM Database Upgrade). We recently had sign-off on the user testing for this one and have the deployment into LIve scheduled for October. However, it has been recognised that another upgrade will need to be applied in the next six months, so this may extend the original project again. An options paper with ideas on how to manage this has been put together and is under discussion.

Two other projects have been extended into the early part of the financial year - COM057 and COM055. Both are nearing completion, with a deployment due on the former and closure for the latter. The period for this has been extended to give sufficient time for feedback from users on the issues that COM055 encountered. Finally the VRS Rewrite project is continuing as planned, with all the participants undertaking the different bits of work scheduled for them. There is a Build review later in August and this should be a good measure of how things are progressing.

Looking ahead, with the start of the new year and a new round of projects, the programme team have laid out the start dates for the new year's projects and this information has been worked into a schedule for the year. We have two new projects due to start in August - the annual JIRA upgrade and the Qlik upgrades .

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary

None

 

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Deploy to LIVE 12-Oct-2021
Deployment Sign Off Review 26-Oct-2021
Project Closure 29-Oct-2021

 

RAG Status

GREEN

Report by Chris Konczak for July 2021

Achievements this period

Issues

  • Oracle 12 support end in March 2022. This has prompted discussion on a further upgrade to Oracle 19 for the IDM database. A number of options have been set out for discussion. This will mean one of two things for this project:
    • Change of scope and budget to accommodate the upgrade to Oracle 19, resulting in a project extension
    • Closure after the LIVE deployment with the upgrade to Oracle 19 being picked up by a new project.

Next Steps

  • Estimations for the upgrade to Oracle 19 discussed with options fed back to the SLT
  • Plan complete for deployment on w/c 11th October - Resourcing, communications agreed

 

 

COM055

O365 Staffmail Migration

Compliance

Milestones

Project Closure 30-Sep-2021

 

RAG Status

GREEN 

Report by Tim Gray for July 2021

 

Achievements this month

  • All accounts blocked and access removed
  • No further migration was required
  • Comms sent to key stakeholders 
  • Staffmail servers taken offline by ITI.

Issues

  • Project closure moved out to the end of September due to PM availability and the pending start of term.

Next Steps

  • Prepare for closure

RAG Commentary

  • Project RAG is GREEN

 

 

 

COM057 Wiki Crowd Implementation 

Compliance

Milestones

Deployment 04-Aug-2021
Decommission complete 10-Aug-2021
Deployment Sign off Review 24-Aug-2021
Closure 27-Aug-2021

RAG Status

AMBER

 

Report by Chris Konczak for July 2021

Achievements this period

  • Migration of users to TEST carried out, integration sign off achieved
  • UAT signoff achieved after all issues were resolved by the project team
  • Go-Cab approval received for Phase 1 (Implement Crowd) and Phase 2 (disable original Wiki database and remove users)

Issues

  • An issue found in TEST has delayed UAT signoff and the deployment by 1 week. The deployment will now be carried out in the 2021/22 financial year between 03/08 and 04/08
  • After returning a surplus of days to the Programme ahead of the financial year end, Integration and UAT has resulted in more effort being used in July than anticipated to resolve issues and complete. 19 days of time were recorded to the project in July. This has resulted in the project now being 12 days over budget.

Next Steps

  • Deployment to LIVE between 03/08 and 04/08/2021
  • Disable and clean Wiki internal user database  on 10/08/2021
  • DSOR
  • Closure report writeup

COM059

VRS Rewrite

Compliance

Milestones

Integration and Microservices (Dev) 06-Aug-2021
Interim Build Review 1 24-Aug-2021
Python App( IDM Functions) and Functionals (Sharepoint) 17-Sep-2021
Integration and Microservices (Test) 28-Sep-2021
Interim Build Review 2 28-Sep-2021
Interim Build Review 3 19-Oct-2021
Build Review 02-Nov-2021
Integration Review 10-Nov-2021
UAT Start 12-Nov-2021
Integration and Microservices (Live) 10-Dec-2021
UAT Complete 10-Dec-2021
Acceptance Review 22-Dec-2021
Delivery 13-Jan-2022
Delivery Review 28-Jan-2022
Closure Review 25-Feb-2022

RAG Status

GREEN

Report by Colin Watt for July 2021

 

Achievements this period

  • Initial work on developing the microservices for the IDM functional areas is complete and are being verified on the Dev environment. 
  • Sharepoint development has picked up from mid July.
  • Decision made on python interface for "other" functionality ie reconciling and reprovisioning.
  • Milestones reviewed and revised in agreement with Project Sponsor - to be reviewed following interim build review milestone later in August.

Issues

  • No major issues.

Next Steps

  • Continue the SharePoint build
  • Interim review of build
  • Complete the IDM components
  • Complete all environments
  • Continue with stakeholder engagement, workshops to be scheduled

RAG Commentary

  • The project remains GREEN this month.

 

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM051

Office 365 Security Hardening

PM - Sue Woodger

Project closed - 30/11/21

 closure report

 closure milestone

COM054 

Annual JIRA Upgrade

PM - Tim Gray

Project closed - 28/08/20

Closure Report

Closure Milestone

COM056

Accessibility Statements

PM - Sue Woodger

Project closed - 16/10/20

Closure Report

Closure Milestone

COM060

MFA Rollout for O365 Email

Project Withdrawn

Withdrawal - 01/04/21

COM058

Qlik-Sense Annual Upgrade

Project Withdrawn

Withdrawal - 01/06/21

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Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Description: Project is Amber because of all the delays to auto-forwarding being complete Impact: Costs continue to rise the more the project is extended Plan: If not delivered by new revised dates then a decision will need to be taken by Project Sponsor whether to close or suspend the project