Report for August 2021

Report Date
August 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

 

The month of August has been a good one for the COM programme, with several important milestones being met on the continuing projects and a couple of new projects being started as planned:

  • COM045 finally signed off the UAT and arrangements are now being finalised for the deployment of the upgrade into Live in October. This is all good but we still have to plan the subsequent upgrade of the database to Oracle 19 before the EOL date for Oracle 12 (March 2022).
  • COM057 delivered Crowd into Live in early August and this was another job well done by the project team. The work went well and the outcomes have been well received. The closure of this project is on the horizon.
  • COM059 has reached an interim build of the new VRS system and this is to be reviewed in early September. This is good progress and it is very positive to have a prototype to review at this point.
  • COM055 is waiting to be closed - the completion report is expected to be substantial - given the scale of this project and some of its issues - so the feedback is being received.
  • COM061 got started and the initial planning was carried out by the ISG intern. The project team are now working on upgrading Dev and testing compatabilities.
  • COM062 was also started but the project brief has been delayed (because of work commitments for the PM). It is now almost complete but a new PM needs to be assigned to this one.

Looking ahead, we are planning to start the Serengeti and Business Objects upgrades in September and the Crowd implementation project should close as well.

 

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary
COM063 - Serengeti Bi Annual Upgrade Due to start 10/09/2021

COM064 - Annual Business Objects Upgrade

Due to start 17/09/2021

COM065 - Accessibility - remediation Due to start 04/10/2021
COM066 - Bi-Annual Grouper Upgrade Due to start 08/11/2021
COM067 - Wiki: Annual Upgrade Due to start 15/11/2021
COM068 - API Upgrade Due to start 14/02/2022
COM069 = Committees’ Intranet: Update end of life components and tightening of security and compliance Due to start 07/02/2022

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Deploy to LIVE 12-Oct-2021
Deployment Sign Off Review 26-Oct-2021
Project Closure 29-Oct-2021

 

RAG Status

AMBER

Report by Chris Konczak for August 2021

Achievements this period

  • No technical progress as UAT has been signed off
  • Deployment date agreed with Student Systems for week commencing 11/10/2021

Issues

  • Issues around resourcing - conflict for Dev Tech resource with SAC088. The issue has been raised to the Sponsor, Programme and Portfolio manager for COM045, and the Project / Programme manager of SAC088. The issue has also been raised at WIS. The COM045 project manager and SAC088 project manager are working to resolve the issue so it satisfies both projects.
  • Potential issue - there is another deployment that has downtime for SSP over the weekend before our deployment - 8th, 9th, 10th October. Due to absence / annual leave at SSP, they may not be aware of all the deployments. There is a meeting on 09/09/2021 to discuss this with SSP.

Next Steps

  • Resourcing agreed with SSP
  • Comms sent out detailing the deployment and downtime

 

 

COM055

O365 Staffmail Migration

Compliance

Milestones

Project Closure 30-Sep-2021

 

RAG Status

GREEN 

Report by Tim Gray for August 2021

Achievements this month

  • No activity this month due to other project commitments.

Issues

  • Project closure moved out to the end of September due to PM availability and the pending start of term.

Next Steps

  • Project for closure

RAG Commentary

  • Project RAG is GREEN

 

COM057 Wiki Crowd Implementation 

Compliance

Milestones

Closure 09-Sep-2021

RAG Status

GREEN

 

Report by Chris Konczak for August 2021

Achievements this period

  • Deployment to LIVE between 03/08 and 04/08/2021 complete
  • Disable and clean Wiki internal user database  on 10/08/2021 complete
  • DSOR achieved
  • Closure report writeup completed and circulated

Issues

  • Change in closure date due to the deployment delay be one week coinciding with the Project Manager's annual leave
  • Budget change was required to bring the project into tolerance.

Next Steps

  • Project Closure

COM059

VRS Rewrite

Compliance

Milestones

Integration and Microservices (Dev) 06-Aug-2021
Interim Build Review 1 24-Aug-2021
Python App( IDM Functions) and Functionals (Sharepoint) 17-Sep-2021
Integration and Microservices (Test) 28-Sep-2021
Interim Build Review 2 28-Sep-2021
Interim Build Review 3 19-Oct-2021
Build Review 02-Nov-2021
Integration Review 10-Nov-2021
UAT Start 12-Nov-2021
Integration and Microservices (Live) 10-Dec-2021
UAT Complete 10-Dec-2021
Acceptance Review 22-Dec-2021
Delivery 13-Jan-2022
Delivery Review 28-Jan-2022
Closure Review 25-Feb-2022

RAG Status

GREEN

Report by Colin Watt for August 2021

Achievements this period

  • Initial work on developing the microservices for the IDM functional areas is complete and are being verified on the Dev environment. 
  • Sharepoint development now following a weekly build process.
  • Early version of Sharepoint interface now available to project team.
  • Dev environment available for python interface for "IDM Actions" application.
  • IDM Actions BRD in draft review ahead of design.
  • Functionals workshop scheduled with representative attendees across UoE Computing Officers w/c 06/09/21.
  • Milestones to be reviewed with Project Sponsor following interim build review milestone (early September).

Issues

  • No major issues.
  • Some snagging with WSO2 and api testing. Resourcing may prove to be more challenging over coming weeks due to departure of lead developer.

Next Steps

  • Continue the SharePoint build
  • Interim review of build
  • Complete the IDM components
  • Complete all environments
  • Continue with stakeholder engagement, workshops in progress

 

 

COM061

Annual JIRA Upgrade

Compliance

Milestones

Build Review 17-Sep-2021
Acceptance Review 08-Oct-2021
Delivery 12-Oct-2021
Deployment Review 22-Oct-2021
Closure Review 12-Nov-2021

RAG Status

GREEN

 

Report by David Watters for August 2021

Achievements this period

  • Project planning phase completed.
  • Build tasks scheduled for September.

Issues

  • No issues to report

Next Steps

  • Complete build phase.
  • Plan the testing and go live phases in October.

 

COM062

Qlik-Sense and Qlikview Annual Upgrade

Compliance

Milestones

Milestone Due Date
End Of Planning 17-Sep-2021
CHANGE FREEZE 27-Sep-2021
Update Qlik Sense on DEV Environment 12-Oct-2021
Update Qlik Sense on TEST 14-Oct-2021
Qlik Sense UAT on Test 20-Oct-2021
Deploy Qlik Sense to LIVE environment 26-Oct-2021
Qlik Sense Deployment Signoff 04-Nov-2021
Upgrade Qlik View on DEV 16-Nov-2021
Upgrade Qlik View on TEST 18-Nov-2021
Qlik View UAT on Test 24-Nov-2021
Deploy Qlik View to LIVE environment 30-Nov-2021
Qlik View deployment Signoff 06-Dec-2021
Update all Documentation (i.e. TADs) 09-Dec-2021
Project Closure 17-Dec-2021

RAG Status

Green

Report by Frankie Quinn for August 2021

 

Achievements this period

  • Project received approval to to begin.
  • Initial project Kick off meeting
  • First draft of Project Brief circulated

Issues

  • No Issue to report

Next Steps

  • Raise Piccl to change planning complete date
  • Update the the project brief based on feedback from project team
  • Planning milestone signoff
  • Upgrade QlikSense on Dev Environment
  • Upgrade QlikSense on Test Environement
  • Change of Project Manager

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

 

 
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Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Description: Project is Amber because of all the delays to auto-forwarding being complete Impact: Costs continue to rise the more the project is extended Plan: If not delivered by new revised dates then a decision will need to be taken by Project Sponsor whether to close or suspend the project