Report for September 2021

Report Date
September 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

 

The month of September has been mixed for the COM programme, with some progress being made on the continuing projects, some sticking points on others and a couple of new projects not being started as planned:

  • COM045  is waiting to deploy the upgrade to Oracle 12 (in Live) now scheduled for early/mid October.  There have been further discussions round the upgrade of the database to Oracle 19 before the EOL date for Oracle 12 (March 2022). This is expected to be done over the next few months.
  • COM057 closed as expected and the project team - rightfully -  received plaudits for a job well done on this one.
  • COM059 is continuing with the build of the new Sharepoint solution and the reports coming back from the project team are all positive.
  • COM055 is still waiting to be closed. This has been pushed back by a few weeks because of the PM's workload.
  • COM061 has been progressing, with upgrades now applied in DEV and TEST. UAT is about to start and a go-live date for the upgrade has been arranged.
  • COM062 has had problems with its planning and estimations. These have now been completed and submitted to Apps Review. Resources are booked and work is starting on the upgrade of DEV in early October.
  • COM063 (Serengeti) has not been able to start because of the unavailability of resources in Project Services. We are looking at another way of running this project with Production Management taking a lead.
  • COM064 (Business Objects) has also not been able to start because of the unavailability of resources in Project Services. It is believed that a PM will be available by the end of October.

Looking ahead, we are planning to deliver the IDM DB Upgrade and the JIRA Upgrade in October. The Programme is also hoping to resolve the issues round the start of the Serengeti and Business Objects upgrades. Another project due to start soon is the Accessibility Statements project. This will be discussed with the relevant stakeholders. 

 

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary
COM065 - Accessibility - remediation Due to start 04/10/2021
COM066 - Bi-Annual Grouper Upgrade Due to start 08/11/2021
COM067 - Wiki: Annual Upgrade Due to start 15/11/2021
COM068 - API Upgrade Due to start 14/02/2022
COM069 = Committees’ Intranet: Update end of life components and tightening of security and compliance Due to start 07/02/2022

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Deploy to LIVE 12-Oct-2021
Deployment Sign Off Review 26-Oct-2021
Project Closure 29-Oct-2021

 

RAG Status

GREEN

Report by Chris Konczak for September 2021

Achievements this period

  • No technical progress as UAT has been signed off
  • Deployment date agreed at Go-Cab
  • Resource conflict with SAC088 has been resolved
  • Comms have been sent out advising of the deployment and downtime

Issues

  • None

Next Steps

  • Deploy to LIVE
  • DSOR signoff to be completed

COM055

O365 Staffmail Migration

Compliance

Milestones

Project Closure 28-Oct-2021

 

RAG Status

GREEN 

Report by Tim Gray for September 2021

Achievements this month

  • No activity this month due to other project commitments.

Issues

  • Project closure moved out to the end of October due to PM availability

Next Steps

  • Project for closure

RAG Commentary

  • Project RAG is GREEN

 

 

COM059

VRS Rewrite

Compliance

Milestones

Integration and Microservices (Dev) 06-Aug-2021
Interim Build Review 1 24-Aug-2021
Python App( IDM Functions) and Functionals (Sharepoint) 17-Sep-2021
Integration and Microservices (Test) 28-Sep-2021
Interim Build Review 2 28-Sep-2021
Interim Build Review 3 19-Oct-2021
Build Review 02-Nov-2021
Integration Review 10-Nov-2021
UAT Start 12-Nov-2021
Integration and Microservices (Live) 10-Dec-2021
UAT Complete 10-Dec-2021
Acceptance Review 22-Dec-2021
Delivery 13-Jan-2022
Delivery Review 28-Jan-2022
Closure Review 25-Feb-2022

RAG Status

GREEN

Report by Colin Watt for September 2021

Achievements this period

  • Further work done on the microservices for the IDM functional areas prior to the lead developer leaving the University. Some rework required as outcome of peer review. 
  • Sharepoint development now following a weekly build process.
  • Wireframes of landing page produced by team - to be developed w/c 11/10.
  • Best practice recommendation produced for Power Automate vs Azure functions for decision to be supported by Project Sponsor and Senior Supplier.
  • Milestones to be reviewed with Project Sponsor following second interim build review milestone (Late October).

Issues

  • No major issues.
  • Dev resourcing availability is a concern which is being compounded by Lead Developer leaving - PM following up with Dev Resourcing Manager.

Next Steps

  • Continue the SharePoint build
  • 2nd interim review of build
  • Map out Library functionality
  • Commence the IDM Actions work

RAG Commentary

  • The project remains GREEN this month.

 

 

 

COM061

Annual JIRA Upgrade

Compliance

Milestones

Build Review 17-Sep-2021
Acceptance Review 08-Oct-2021
Delivery 12-Oct-2021
Deployment Review 22-Oct-2021
Closure Review 12-Nov-2021

RAG Status

GREEN

 

Report by David Watters for September 2021

Achievements this period

  • Project planning phase completed.
  • Build tasks scheduled for September.

Issues

  • No Issue to report

Next Steps

  • Complete build phase.
  • Plan the testing and go live phases in October.

 

 

COM062

Qlik-Sense and Qlikview Annual Upgrade

Compliance

Milestones

Update QlikSense on DEV Environment 19-Oct-2021
Update QlikSense on TEST 28-Oct-2021
QlikSense UAT on Test 10-Nov-2021
DeployQlik Sense to LIVE environment 16-Nov-2021
QlikSense Deployment Signoff 22-Nov-2021

RAG Status

Green

Report by Chris Konczak for September 2021

Achievements this period

  • Project brief circulated and amendments made
  • Estimation reviewed, updated and ASTA resource requests are assigned to the project

Issues

  • The project budget estimation has increased from 45 days to 67 days. This increase was because there were tasks missing from the original estimation, and also takes into account the budget used so far in the project during the planning phase.

Next Steps

  • Brief signoff
  • QlikSense upgrade to DEV and TEST to complete

COM063

Serengeti Bi Annual Upgrade

Compliance

RAG Status

RED

Report by David Watters for September 2021

Project was due to start in Sep/Oct, but due to additional resource being provided to P&M, we do not have capacity within Project Services to start the project as planned. The delay in starting the project may impact Apps overall plan for 21/22 resulting in key projects not being delivered."

COM064

Annual Business Objects Upgrade

Compliance

RAG Status

RED

Report by David Watters for September 2021

Project was due to start in Sep/Oct, but due to additional resource being provided to P&M, we do not have capacity within Project Services to start the project as planned. The delay in starting the project may impact Apps overall plan for 21/22 resulting in key projects not being delivered."

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM057 Wiki Crowd Implementation 

Closure Report

Closure Milestone

Closed on 15/09/2021

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Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No