Report for November 2021

Report Date
November 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

 

The month of November has been another busy one for the COM programme, with good progress being made on the continuing projects, some movement on recently initiated projects and plans being made for the delayed ones:

  • COM045 saw a lot of work from colleagues in Dev Tech and Applications Management on finally resolving the timeout issue in TEST. This led to a budget increase but has meant that things can now go ahead with the deployment to LIVE, which is planned for early December. We still have to organise the second upgrade to 19c.
  • COM055 was closed at the beginning of November.
  • COM059 is continuing with the build of the new Sharepoint solution. There were changes to the project budget and milestones and the former are still being worked on.
  • COM061 has started on the second upgrade, with this being completed in DEV and now underway in TEST. A date for the LIVE deployment has been mooted but is not yet agreed.
  • COM062 has successfully upgraded Qlik Sense in LIVE. Work has subsequently been taking place on upgrading QlikView in DEV and TEST. We are expecting this one to finish ahead of schedule. Good work by the project team!
  • COM063 has started with the Programme Manager due to complete the project brief in December. Discussions with the vendor (about charging) are still taking place.
  • COM064 is continuing with the project brief which has, unfortunately, been delayed by the PM's workload.
  • COM065 (Accessibility Statements) has not yet been able to start because of the unavailability of resources in Project Services. The initiation should be done in December and it is planned that new staff in Project Services will be able to pick this up in January 2022.
  • COM066 (Grouper) has not yet been able to start because of the unavailability of resources in Project Services. The initiation should be done in December and it is planned that new staff in Project Services will be able to pick this up in January 2022.
  • COM067 (Wiki) has not yet been able to start because of the unavailability of resources in Project Services. The initiation should be done in December and it is planned that new staff in Project Services will be able to pick this up in January 2022.

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary
COM068 - API Upgrade Due to start 14/02/2022
COM069 - Committees’ Intranet: Update end of life components and tightening of security and compliance Due to start 07/02/2022

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Deploy to LIVE 08-Dec-2021
Deployment Sign Off Review 07-Jan-2022
Project Closure 21-Jan-2022

 

RAG Status

GREEN

Report by Chris Konczak for November 2021

Achievements this period

  • Monitoring put in place on TEST and LIVE server to notify if SOA timeout issues occur
  • Deployment agreed and scheduled to start on 06/12/2021. A Team meeting held on 06/12 confirmed that we can go ahead

Issues

  • None

Next Steps

  • Deployment on 6th to 8th December to go ahead
  • DSOR in January
  • Planning to continue the project to upgrade to Oracle 19. The project closure milestone will be revised once we have definitive dates for the Oracle 19 upgrade, this will include agreeing with SSP and HR the deployment outages.

COM059

VRS Rewrite

Compliance

Milestones

Interim Build Review 3 10-Dec-2021
Library Functions 17-Dec-2021
Build Review 24-Dec-2021
UAT Start (Library Functions) 03-Jan-2022
Functional Accounts 14-Jan-2022
UAT Complete (Library Functions) 25-Jan-2022
UAT Start (Functionals) 28-Jan-2022
UAT Complete (Functionals) 11-Feb-2022
UAT Complete (SharePoint VRS UI) 25-Feb-2022
IDM Actions UI (Dev) 25-Feb-2022
Integration and Microservices (Test) 04-Mar-2022
IDM Actions UI (Test) 04-Mar-2022
UAT Start (IDM Actions UI) 08-Mar-2022
Integration and Microservices (Live) 29-Mar-2022
Acceptance Review (SharePoint VRS UI) 05-Apr-2022
UAT Complete (IDM Actions UI) 05-Apr-2022
Delivery (SharePoint VRS UI) 12-Apr-2022
Delivery Review (Main Release) 22-Apr-2022
Acceptance Review (IDM Actions UI, Functionals) 10-May-2022
Delivery (IDM Actions UI, Functionals) 17-May-2022
Delivery Review 03-Jun-2022
Closure Review 17-Jun-2022

 

RAG Status

AMBER

Report by Colin Watt for November 2021

 

Achievements this period

  • Project overall priority has been increased to "Higher" (approved by Head of Project Services).
  • Remaining work to complete project has been re-estimated in more detail and the project milestones revised in agreement with project team and Project Sponsor (submitted to Apps Review 02/12/21).
  • SharePoint split into sub-sites to reduce rework on common functionality.
  • Landing page being simplified as part of a build being pushed out for exploratory testing - feedback from 2 batches of users expected before the end of year break.
  • Dialogue ongoing re: Library functionality.

Issues

  • No major issues.
  • Concern over increased size of project estimated to complete the Python and API workstreams and the timing of end to end integration testing. Project team considering approach to this.

Next Steps

  • Complete the primary work on the SharePoint build
  • Progress Exploratory Testing
  • Progress Data Migration tests
  • Progress API optimisation work
  • Progress IDM actions workstream

RAG Commentary

  • The project remains AMBER this month, due to significant changes to the delivery and closure milestones.

 

COM061

Annual JIRA Upgrade

Compliance

Milestones

Acceptance review: second upgrade 10-Dec-2021
Deployment: second upgrade 15-Dec-2021
Deployment Review: second upgrade 22-Dec-2021
Project Closure 14-Jan-2022

RAG Status

GREEN

 

Report by David Watters for November 2021

Achievements this period

  • Second upgrade planned
  • Second upgrade applied to DEV

Issues

  • Second upgrade to be deployed because of security vulnerability
  • Proposed date for deployment into LIVE still awaiting approval from P&M

Next Steps

  • Upgrade TEST environment and conduct UAT
  • Upgrade LIVE with second upgrade
  • Prepare closure report
  • Close project

 

COM062

Qlik-Sense and Qlikview Annual Upgrade

Compliance

Milestones

Deploy QlikView to LIVE environment 25-Jan-2022
QlikView deployment Signoff 04-Feb-2022
Update all Documentation (i.e. TADs) 09-Feb-2022
Project Closure 25-Feb-2022

RAG Status

Green

Report by Chris Konczak for November 2021

Achievements this period

  • UAT completed on QlikSense
  • QlikSense deployment to LIVE achieved, checked and signed off
  • QlikView DEV upgraded, checked and signed off
  • QlikView TEST upgraded, checked and signed off by project team, submitted to business users for UAT.
  • QlikView UAT signed off by business users
  • Deployment of QlikView is to be brought forward to 14/12/2021 (Go-cab have approved and service alert raised)
  • The project is ahead of the scheduled milestones below

Issues

  • None

Next Steps

  • QlikView deployment to LIVE on 14/12/2021
  • DSOR

COM063

Serengeti Bi Annual Upgrade

Compliance

Milestones

Stage Milestone Due Date
Plan Planning Sign-Off 16-Dec-2021

RAG Status

AMBER

Report by David Watters for November 2021

This project has now started, with the project brief due later in December. This will be done by the Programme Manager, with assistance from other stakeholders.

The upgrades will be carried out by the vendor, but negotiations around potential costs are still under way. The resolution of this will help to determine the dates when work can be carried out.

COM064

Annual Business Objects Upgrade

Compliance

Milestones

End of planning: 26/11/21

RAG Status

AMBER

Report by David Watters for November 2021

Achievements

  • Project formally started
  • Plans and estimations started by project team
  • Discussions around scope and technical approach

Issues

  • Project brief delayed because of PM workload and absence in project team

Next Steps

  • Complete project planning and estimations
  • Conduct familiarisation
  • Start on upgrade of DEV environment

COM065

Accessibility Remediation

RAG Status

AMBER

Report by David Watters for November 2021

Project was due to start in October, but due to additional resource being provided to P&M, we have not had capacity within Project Services to start the project as planned.  The project will now be initiated in December 2021, with the planning stage commencing in January 2022. The programme manager will undertake the initiation tasks and a PM will be assigned in January.

COM066

Bi-Annual Grouper Upgrade

RAG Status

AMBER

Report by David Watters for November 2021

Project was due to start in November, but due to additional resource being provided to P&M, we have not had capacity within Project Services to start the project as planned.  The project will now be initiated in December 2021, with the planning stage commencing in January 2022. The programme manager will undertake the initiation tasks and a PM will be assigned in January.

COM067

WIKI Annual Upgrade

RAG Status

AMBER

Report by David Watters for November 2021

Project was due to start in November, but due to additional resource being provided to P&M, we have not had capacity within Project Services to start the project as planned.  The project will now be initiated in December 2021, with the planning stage commencing in January 2022. The programme manager will undertake the initiation tasks and a PM will be assigned in January. 

   

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM057 Wiki Crowd Implementation 

Closure Report

Closure Milestone

Closed on 15/09/2021

COM055 O365 Staffmail Migration

Closure Report

Closure Milestone

Closed on 04/11/21

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Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No