Report for December 2021

Report Date
December 2021
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

 

The month of November has been another busy one for the COM programme, with good progress being made on the continuing projects, some movement on recently initiated projects and plans being made for the delayed ones:

  • COM045 saw the upgrade finally being deployed into LIVE, Some performance issues arose and these have needed another considerable amount of extra effort, but are now resolved. The deployment review is planned for mid-January. The second upgrade (to 19c0 will be done under INF160.
  • COM059 is continuing with the build of the new Sharepoint solution. There were changes to the project budget and milestones and the former are still being worked on.
  • COM061 has been suspended because a date for the LIVe deployment cannot be .
  • COM062 has now also successfully upgraded QlikView in LIVE. The project should close soon.
  • COM063 has been delayed because of discussions with the vendor (about charging) still taking place. It is hoped that this will be resolved soon and the planning stage can go ahead.
  • COM064 is now in flight, with the project brief signed off. Work has started on the technical aspects and on the wide range of communications required.
  • COM065 has been initiated and work has started on the project brief - due mid-February.
  • COM066 has also been initiated and work on the project brief is under way - due mid-February.
  • COM067 is another project that has been initiated and work has commenced on the project brief - due mid-February.

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary
COM068 - API Upgrade Due to start 14/02/2022
COM069 - Committees’ Intranet: Update end of life components and tightening of security and compliance Due to start 07/02/2022

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Deployment Sign Off Review 07-Jan-2022
Project Closure 21-Jan-2022

 

RAG Status

AMBER

Report by Chris Konczak for December 2021

Achievements this period

  • Deployment on 6th to 8th December completed
  • Performance issues after deployment have been resolved (see Issues below). The memory on the VM databases were increased from 5GB to 10 GB. Memory on the VM servers were increased from 8GB to 16GB. Process limits were also increased from 500 to 900

Issues

  • There have been concerns on IDM performance after deployment to LIVE. Performance tuning has continued throughout December and into January. IDM performance further degraded at the start of January, followed by VRS was timing out so it was taken offline to prevent faults caused by visitor account corruption.
  • Work on resolving the performance issues has resulted in a further budget increase 

Next Steps

  • Sign off DSOR
  • Agreement on whether the project continues to upgrade to Oracle 19
  • Project Closure

COM059

VRS Rewrite

Compliance

Milestones

to be reviewed due to re-prioritisation based on SW Dev resource availability

Library Functions 17-Dec-2021
UAT Start (Library Functions) 03-Jan-2022
Functional Accounts 14-Jan-2022
UAT Complete (Library Functions) 25-Jan-2022
UAT Start (Functionals) 28-Jan-2022
UAT Complete (Functionals) 11-Feb-2022
UAT Complete (SharePoint VRS UI) 25-Feb-2022
IDM Actions UI (Dev) 25-Feb-2022
Integration and Microservices (Test) 04-Mar-2022
IDM Actions UI (Test) 04-Mar-2022
UAT Start (IDM Actions UI) 08-Mar-2022
Integration and Microservices (Live) 29-Mar-2022
Acceptance Review (SharePoint VRS UI) 05-Apr-2022
UAT Complete (IDM Actions UI) 05-Apr-2022
Delivery (SharePoint VRS UI) 12-Apr-2022
Delivery Review (Main Release) 22-Apr-2022
Acceptance Review (IDM Actions UI, Functionals) 10-May-2022
Delivery (IDM Actions UI, Functionals) 17-May-2022
Delivery Review 03-Jun-2022
Closure Review 17-Jun-2022

 

RAG Status

AMBER

Achievements this period

  • SharePoint UI builds continue to be released almost weekly.
  • API calls now in place (dev), however some rework required to ensure production ready.
  • Dialogue ongoing re: Library functionality and service dependencies. 
  • Two sessions of user exploratory testing have been completed with  users in testrail - feedback generally positive and key points feeding into Jan / Feb SharePoint workplan via jira.

Issues

  • No major issues.
  • SW Dev resource availability is presenting challenges to the scheduling work on the critical path. Timeline has been pushed out to ensure the solution is fit for purpose, additionally the IDM Actions workstream is to be split out into a separate in-year project. Milestones to be revised in agreement with Project Sponsor.

Next Steps

  • Continue the SharePoint build
  • Progress Data Migration tests
  • Progress UAT plan
  • De-scope the IDM components and split into separate in-year project.

RAG Commentary

  • The project remains AMBER this month (milestones need to revised due to SW Dev availability) 

COM061

Annual JIRA Upgrade

Compliance

Milestones

Suspension review 31-Jan-2022
Deployment: second upgrade 15-Feb-2022
Deployment Review: second upgrade 22-Feb-2022
Project Closure 03-Mar-2022

RAG Status

BLUE (Suspended)

 

Report by David Watters for December 2021

Achievements this period

  • Second upgrade applied to TEST

Issues

  • Proposed date for deployment into LIVE still to be agreed
  • Project suspended

Next Steps

  • Agree deployment date
  • Remove project from suspension
  • Upgrade LIVE with second upgrade

 

 

COM062

Qlik-Sense and Qlikview Annual Upgrade

Compliance

Milestones

QlikView deployment Signoff 04-Feb-2022
Update all Documentation (i.e. TADs) 09-Feb-2022
Project Closure 25-Feb-2022

RAG Status

Green

Report by Chris Konczak for December 2021

Achievements this period

  • QlilView deployment to LIVE completed on 14/12/2021
  • Connectors upgraded on TEST and LIVE
  • No issues have been raised since deployment to LIVE

Issues

  • None

Next Steps

  • Service Management to test and sign off the Connectors change
  • DSOR to be signed off once Connectors have been tested
  • Closure report to be written and distributed

COM063

Serengeti Bi Annual Upgrade

Compliance

Milestones

To be advised

 

RAG Status

AMBER

Report by David Watters for December 2021

The upgrades will be carried out by the vendor, but negotiations around potential costs are still under way. The resolution of this will help to determine the dates when work can be carried out. This has therefore caused a delay to the previously published milestone for the planning stage. This will be updated when discussions are concluded.

COM064

Annual Business Objects Upgrade

Compliance

Milestones

Analyse Analysis & Design Sign-off 20-Jan-2022
Build Build Sign-off 15-Feb-2022
Integrate Revised budget & plans 18-Feb-2022
Integrate integration Sign-off 04-Mar-2022
Accept Acceptance Sign-off 25-Mar-2022
Deliver Deployment to LIVE 30-Mar-2022
Deliver Deployment Sign-off 20-Apr-2022
Close Project Closure 29-Apr-2022

RAG Status

GREEN

Report by David Watters for December 2021

Achievements

  • Plans and estimations completed by project team
  • Ongoing discussions around scope and technical approach
  • User community contacted about project - sessions planned with them

Issues

  • Project brief delayed because of PM workload and absence in project team

Next Steps

  • Conduct familiarisation
  • Start on upgrade of DEV environment
  • Re-assess estimations and plans after build in DEV

COM065

Accessibility Remediation

Milestones

Stage Milestone Due Date  
Plan Planning Sign-off 17-Feb-2022

RAG Status

GREEN

Report by David Watters for December 2021

The project initiation was prepared in December, and submitted to Apps Review in early January. A PM has now been assigned and the planning stage can commence.

COM066

Bi-Annual Grouper Upgrade

Milestones

Stage Milestone Due Date  
Plan Planning Sign-off 18-Feb-2022

RAG Status

GREEN

Report by David Watters for December 2021

The project initiation was prepared in December, and submitted to Apps Review in early January. A PM has now been assigned and the planning stage can commence.

COM067

WIKI Annual Upgrade

Milestones

Stage Milestone Due Date  
Plan Planning Sign-off 17-Feb-2022

RAG Status

GREEN

Report by David Watters for December 2021

The project initiation was prepared in December, and submitted to Apps Review in early January. A PM has now been assigned and the planning stage can commence.

   

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM057 Wiki Crowd Implementation 

Closure Report

Closure Milestone

Closed on 15/09/2021

COM055 O365 Staffmail Migration

Closure Report

Closure Milestone

Closed on 04/11/21

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Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No