Report for January 2022

Report Date
January 2022
Programme Status Report for COM Programme

Report compiled by David Watters (Programme Manager) for Alex Carter (Programme Sponsor)

 

Section 1: Programme Summary

Programme Manager's Commentary

 

The month of November has been another busy one for the COM programme, with good progress being made on the continuing projects, some movement on recently initiated projects and plans being made for the delayed ones:

  • COM045 saw the upgrade finally being deployed into LIVE, Some performance issues arose and these have needed another considerable amount of extra effort, but are now resolved. The deployment review is planned for mid-January. The second upgrade (to 19c0 will be done under INF160.
  • COM059 is continuing with the build of the new Sharepoint solution. There were changes to the project budget and milestones and the former are still being worked on.
  • COM061 has been suspended because a date for the LIVE deployment cannot be agreed .
  • COM062 has now also successfully upgraded QlikView in LIVE. The project should close soon.
  • COM063 has been delayed because of discussions with the vendor (about charging) still taking place. It is hoped that this will be resolved soon and the planning stage can go ahead.
  • COM064 is now in flight, with the DEV environment being successfully upgraded and work stating in user familiarisation & training preparation.
  • COM065 has been initiated and work has started on the project brief - due mid-February.
  • COM066 has also been initiated and work on the project brief is under way - due mid-February.
  • COM067 is another project that has been initiated and work has commenced on the project brief - due mid-February.

 

Programme Resource Position

 

Programme RAG Overview & Forward Look

 

Section 2: Projects Not Started

Project Info
Programme Manager's Commentary
COM068 - API Upgrade Due to start 14/02/2022
COM069 - Committees’ Intranet: Update end of life components and tightening of security and compliance Due to start 07/02/2022

 

Section 3: Projects in Progress

Projects Project Manager's Commentary

COM045

IDM Database Upgrade

Compliance

Milestones

Milestones

Project Closure 21-Jan-2022

 

RAG Status

AMBER

Report by Chris Konczak for January 2022

Achievements this period

  • Performance in IDM LIVE - this is now acceptable, however continued query analysis is to be completed out with this project by Technology Management with input from Dev Tech
  • Deployment Signoff Review achieved
  • IDM connection pool shortage - Technology Management will also monitor this out with the project, adding additional resources to the pool as necessary. This is no longer an issue for the project.
  • The project can now move to closure. The upgrade to Oracle 19 will be carried out by another INF project.

Issues

  • Further budget review to be completed as we move into closure. It is anticipated there will be further days required to complete the project

Next Steps

  • Sign off DSOR
  • Agreement on whether the project continues to upgrade to Oracle 19
  • Project Closure

COM059

VRS Rewrite

Compliance

Milestones

to be reviewed due to re-prioritisation based on SW Dev resource availability

Library Functions 17-Dec-2021
UAT Start (Library Functions) 03-Jan-2022
Functional Accounts 14-Jan-2022
UAT Complete (Library Functions) 25-Jan-2022
UAT Start (Functionals) 28-Jan-2022
UAT Complete (Functionals) 11-Feb-2022
UAT Complete (SharePoint VRS UI) 25-Feb-2022
IDM Actions UI (Dev) 25-Feb-2022
Integration and Microservices (Test) 04-Mar-2022
IDM Actions UI (Test) 04-Mar-2022
UAT Start (IDM Actions UI) 08-Mar-2022
Integration and Microservices (Live) 29-Mar-2022
Acceptance Review (SharePoint VRS UI) 05-Apr-2022
UAT Complete (IDM Actions UI) 05-Apr-2022
Delivery (SharePoint VRS UI) 12-Apr-2022
Delivery Review (Main Release) 22-Apr-2022
Acceptance Review (IDM Actions UI, Functionals) 10-May-2022
Delivery (IDM Actions UI, Functionals) 17-May-2022
Delivery Review 03-Jun-2022
Closure Review 17-Jun-2022

 

RAG Status

AMBER

Report by Colin Watt for January 2022

Achievements this period

  • Latest SharePoint UI build contains some library functionality.
  • Rework on APIs continuing.
  • Further user exploratory testing sessions planned for February.

Issues

  • No major issues. SW Dev resource availability continues to present challenges to the scheduling work on the critical path. Timeline has been pushed out to ensure the solution is fit for purpose, additionally the IDM Actions workstream is to be split out into a separate in-year project. Milestones to be revised in agreement with Project Sponsor.

Next Steps

  • Continue the SharePoint build
  • Progress Data Migration tests
  • Progress UAT plan
  • De-scope the IDM components and split into separate in-year project.

RAG Commentary

  • The project remains AMBER this month (milestones to be revised due to SW Dev availability) 

COM061

Annual JIRA Upgrade

Compliance

Milestones

Suspension review 31-Jan-2022
Deployment: second upgrade 15-Feb-2022
Deployment Review: second upgrade 22-Feb-2022
Project Closure 03-Mar-2022

RAG Status

BLUE (Suspended)

 

Report by David Watters for January 2022

Achievements this period

  • None - project suspended

Issues

  • None

Next Steps

  • Remove project from suspension
  • Upgrade LIVE with second upgrade

 

 

COM062

Qlik-Sense and Qlikview Annual Upgrade

Compliance

Milestones

Update all Documentation (i.e. TADs) 09-Feb-2022
Project Closure 25-Feb-2022

RAG Status

Green

Report by Chris Konczak for January 2022

Achievements this period

  • Service Management have tested and signed off the Connectors change
  • DSOR achieved
  • Closure report written and will be now distributed

Issues

  • None

Next Steps

  • Agree all documentation is now completed
  • Project closure

COM063

Serengeti Bi Annual Upgrade

Compliance

Milestones

To be advised

 

RAG Status

AMBER

Report by David Watters for January 2022

The upgrades will be carried out by the vendor, but negotiations around potential costs are still under way. The resolution of this will help to determine the dates when work can be carried out. This has therefore caused a delay to the previously published milestone for the planning stage. This will be updated when discussions are concluded.

COM064

Annual Business Objects Upgrade

Compliance

Milestones

Build Build Sign-off 15-Feb-2022
Integrate Revised budget & plans 18-Feb-2022
Integrate integration Sign-off 04-Mar-2022
Accept Acceptance Sign-off 25-Mar-2022
Deliver Deployment to LIVE 30-Mar-2022
Deliver Deployment Sign-off 20-Apr-2022
Close Project Closure 29-Apr-2022

RAG Status

GREEN

Report by David Watters for January 2022

Achievements

  • Plans and estimations completed by project team
  • User community contacted about project - sessions planned with them
  • Upgrade successfully applied to DEV
  • Initial testing of upgraded environment positive

Issues

  • Some problems with SSO requiring further investigation
  • Project brief delayed because of PM workload and absence in project team

Next Steps

  • Complete upgrade of DEV environment
  • Sign-off build stage
  • Allow training team access to DEV for preparation of documentation
  • Re-assess estimations and plans after build in DEV

COM065

Annual Service Audits

Milestones

Stage Milestone Due Date  
Plan Planning Sign-off 17-Feb-2022

RAG Status

GREEN

Report by Ailsa Glass for January 2022

Achievements

  • Project initiation noted at Apps Review on 13 January 2022, enabling the Planning stage to commence
  • Project Manager appointed and stakeholder engagement underway
  • Key project resource secured
  • Regular project meetings underway
  • Draft Project Brief under review by the Project Team

Issues

  • The scale of applications and websites to be reviewed and updated cannot realistically be achieved within this project.  As such, this project plans to prioritise key applications and websites for immediate review, updating and testing, and develop a framework for ensuring ongoing compliance as BAU.  This will take shape as the project progresses.

Next Steps

  • Refine and agree scope
  • Identify any additional resource requirements and secure as appropriate
  • Agree Project Brief
  • Agree Project Plan
  • Complete Planning Milestone

COM066

Bi-Annual Grouper Upgrade

Milestones

Stage Milestone Due Date  
Plan Planning Sign-off 18-Feb-2022

RAG Status

GREEN

Report by Stephen Stanley for January 2022

Achievements

  • New Project Manager started work on project brief as planned
  • Discovery of ‘Container’ software architecture has begun
  • Draft project planning started

Issues

None reported over this period

Next Steps

  • Complete project plan and agree resource schedule across all teams 
  • Obtain Planning Sign-Off

COM067

WIKI Annual Upgrade

Milestones

Stage Milestone Due Date  
Plan Planning Sign-off 17-Feb-2022

RAG Status

GREEN

Report by Chris Konczak for January 2022

Achievements this period

  • Project manager assigned, project planning has started

Issues

  • None

Next Steps

  • Complete the planning phase

 

   

 

Section 4: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

COM057 Wiki Crowd Implementation 

Closure Report

Closure Milestone

Closed on 15/09/2021

COM055 O365 Staffmail Migration

Closure Report

Closure Milestone

Closed on 04/11/21

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Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No