IID Programme Report for January 2018

Report Date
January 2018

Highlights This Period

  • Closing of COM033 and passing delivery review milestone;
  • Commencement of documentation for remaining projects and setting out the governance mechanisms for the programme;
  • Definition of programme board, risk review;
  • Initiation of the documents for 2 of the 3 remaining proposed projects;
  • Engagement with key stakeholders and agreement for senior user and senior supplier roles.

 Priorities Next Period (Feb/March 2018)

  • Production and deployment of communication plans;
  • Engagement of estate wide stakeholders;
  • Development of self-service tools for DTI038 and proof of API;
  • Creation of info tools such as FAQ web utility.

Key Programme Risks and Issues:

  • Programme Risk 11– There is a risk that the Senior Management Buy-in may wane. The level of benefit to Core Systems may reduce as requirements stabalise.
  • Programme Risk 12– There is a risk that Scope, timeline and financial usage need clear governance. Clarify and tighten governance and communication to mitigate. Proposal paper to be produced.

 

RAG Status and Forward Look

Resource Summary

Section Two: Projects Not Started

Project Info Project Manager's Commentary
DTI038–Amend Personalised Email for Existing Students          Planning is to start Feb 2018 (subject to approval)
DTI039– Define Integrated Indentities Requirements Planning is to start Feb 2018 (subject to approval)
DTI040– Implement Integrated Identities Planning is to start Financial Year 18/19 (subject to approval)

 

 

Projects & deliverables

Projects

Deliverables (Main Components)

COM033 – Personalised Email for Students (Options and Implementation)

Discretionary

Milestones

Target Datesort descending Title                    
22-Dec-2017                                    Closure

RAG

GREEN

Report by Don MacIver for January 2018

Achievements in Last Period

  • Solution successfully deployed on 14th December 2017 
  • Issues
    • None
  • Resolved remaining JIRAs 
  • Completed closure report and circulated to project team key stakeholders for review.
  • Closure signed-off
  • Meeting to review new follow-on project on 22nd January 2018

Next Steps 

  • Submit closure report to WIS 

DTI038–Amend Personalised Email for Existing Students

 

Discretionary

Milestones

Target Datesort descending Title                    
01-Feb-2018                                    Start-up

RAG

GREEN

Report by Don MacIver for January 2018

  • Analyse an identify potential solutions for communicating and allowing the student to nominate the personalised student email address as their primary one
  • identify the benefits and risks, costs and timeline, consequences,  impacts and communication plan for doing this
  • Obtain approval from EUSA for the preferred option
  • Communicate and implement the agreed option/solution using the technology and API developed in COM033

Achievements in Last Period

  • Project Brief out for review.
  • Issues
    • None
  • Meeting to review project on 22nd January 2018

Next Steps 

  • Agree Brief
  • Submit initiation report to WIS 

DTI039– Define Integrated Identities Requirements

 

Discretionary

Milestones

Target Datesort descending Title                    

15-Feb-2018                                  

Start-up

RAG

GREEN

Report by Don MacIver for January 2018

This analysis project would have two deliverables:

  1. An options appraisal
  2. A decision on how to take Integrated Identities forward.

Achievements in Last Period

  • Project Brief out for review.
  • Issues
    • None

Next Steps 

  • Agree Brief
  • Submit initiation report to WIS 

DTI040– Implement Integrated Identities

Report by Don MacIver for January 2018

  • Realignment of gold copy identity systems HR, Student , Visitor – previously they provide identifies to IDM now we need to think the other way round
  • Impact on package systems HR, Student where we don’t have full control of how identities are generated
  • Possible technical difficulties of implementation
  • Impact of existing live records for staff with multiple identities
  • Impact on legacy records for staff with multiple identities
  • Imminent changes in HR thru Core Systems
  • Scale of existing changes within Student Record

 

The programme consists of:

  1. COM033 – Personalised Email for Students (Options and Implementation)  - Successfully delivered and in closure
  2. DTI038–Amend Personalised Email for Existing Students  --  Documentation drafted and in HL planning for initiation
  3. DTI039– Define Integrated Indentities Requirements --- Documentation drafted and in HL planning for initiation
  4. DTI040– Implement Integrated Identities – Not started

 

 

 

Roles & responsibilities

Key Role

Who

Programme Board

Key Responsibilities

Programme Owner

Dave Berry

Y

  • Acts as senior responsible owner (SRO)
  • Ultimately accountable for the success of the programme
  • Shared ownership of the vision of the programme
  • Responsible for leading and managing the programme
  • Secures investment and jointly responsible for the programme budget
  • Accountable for the programme governance arrangements
  • Shared ownership of the business case
  • Maintains alignment of the programme to the strategic direction of the University
  • Jointly manages the interface with senior stakeholders

Project/ Programme Manager

Don MacIver

Y

  • Day to day management of the programme
  • Effective co-ordination of the projects and their interdependencies
  • Maintaining overall integrity and coherence of the programme
  • Responsible for defining the governance framework of the programme
  • Manages the programme budget
  • Chairs the programme board

Portfolio Owner

Alison Armstrong

Y

  • Jointly manages the interface with key senior stakeholders
  • Jointly responsible for the programme budget

Senior Supplier

Iain Fiddes (TBC)

Y

  • Accountable for overall IS resource commitment to the programme by ensuring project plans, proposals and specifications are feasible and realistic
  • Committing supplier resources and ensuring any divergence from budgeted supplier costs is appropriately managed
  • Ensuring the quality of the project deliverables and the overall technical integrity of the project
  • Ensuring that the project deliverables are reliable, appropriately integrated and can be maintained efficiently

Service Owner

Alex Carter

Y

  • Ensuring solution is technically viable and consistent with policies associated with usage.
  • Shared ownership of the vision of the programme

Senior User

Patrick Kilduff  (TBC)

Y

  • Ensuring user needs are understood and accurately specified
  • Committing user resources
  • Communicating between the user community and the project team
  • Ensuring that the solution meets user expectations, satisfies user needs and contributes towards realising the business benefits

Steering Group

TBC

N

  • This will be convened at a later date if required however IDM-UG to cover requirement initially.

 

AttachmentSize
Image icon iid_jan_fwd_plan.png20.02 KB
Image icon iid_jan_extract.png20.97 KB

Documentation

Not available.