IID Programme for March 2018

Report Date
March 2018

Highlights This Period

  • Time Recording commenced for Brief reviews done for DTI038 (Amend Personalised Email for Existing Students) and 039 (Define Integrated Identities Requirements);;
  • Brief reviews done for DTI038 (Amend Personalised Email for Existing Students) and 039 (Define Integrated Identities Requirements);
  • Production of communications strategy;
  • Implementation of HL communications plan. First wave of communications done but with limited response to requests. Email survey by S Smith gave a positive output for DTI038 assumptions.
  • Presentation to the IDM User Group on the programme intentions and coverage.
  • Programme meeting minutes on website and budgetary data shared by email;

 Priorities Next Period (Feb/March 2018)

Detailed planning and end of planning review for the two projects in progress;

DTI038:

  • Review survey responses;
  • Agreement of deployment approach;
  • Commence development of self-service tools for DTI038;
  • Proof of API;

DTI039:

  • Creation of info tools such as FAQ web utility;
  • Review of possible UX team utilisation;
  • Commence requirements acquisition;

 

Key Programme Risks and Issues:

DTI039 underway and the resources have been secured.

DTI038 has initial funding but the key SME is not available ‘til end of April for design and development work.

1

Integrated Identities service will be unsustainable following the end of the Digital Transformation funding

 Green

2

Insufficient programme management resource available to plan and manage delivery of the Year 1 programme

 Green

10

Policy changes will affect implementation of solution

 Green

11

Senior Management Buy-In

 Green

12

Scope, timeline and financial usage need clear governance

 Green

13

Development SME is single resource, committed heavily to project work and has extended holiday planned

 Amber

14

EUSA engagement 

 Green

 

 

RAG Status and Forward Look

Resource Summary

n.b.: Issues with balance line entries reported to PMO and values for DTI038 and DTI039  estimates subject to planning 

Section Two: Projects Not Started

Project Info Project Manager's Commentary
DTI040– Implement Integrated Identities Planning is to start May 2018 (subject to approval)

 

Section Three: Projects Closed

Project Info Project Manager's Commentary
COM033 – Personalised Email for Students (Options and Implementation          Closed January 2018
   

Section Three: Projects In-Progress

Projects & deliverables

Projects

Deliverables (Main Components)

DTI038–Amend Personalised Email for Existing Students

 

Discretionary

Milestones

Target Datesort descending Title                    
Apr-2018                                    End of Planning

RAG

GREEN

Report by Don MacIver for March 2018

Analyse an identify potential solutions for communicating and allowing the student to nominate the personalised student email address as their primary one

identify the benefits and risks, costs and timeline, consequences, impacts and communication plan for doing this

Obtain agreement from EUSA for the preferred option

Communicate and implement the agreed option/solution using the technology and API developed in COM033

Achievements in Last Period

Brief documentation discussed in KO meeting, brief agreed subject to final planning and comments being progressed;

All participants engaged in planning

Sizing discussions at a high level

Communications plan and strategy drafted and in review

Issues

Key SME resource for development of the Self-service component and other development components off on vacation to end of Apr. Need a replacement resource or delay work.

Next Steps 

Agree deployment method.

Agree development and communication of self-service component;

Firm up planning assumptions, stakeholders and estimations

Submit planning to review and to WIS 

DTI039– Define Integrated Identities Requirements

 

Discretionary

Milestones

Target Datesort descending Title                    

Apr-2018                                  

End of Planning

RAG

GREEN

Report by Don MacIver for March 2018

This analysis project would have two deliverables:

An options appraisal

A decision on how to take Integrated Identities forward.

Achievements in Last Period

Project brief drafted and agreed, pending planning and comments being progressed;

Initial engagement with stakeholders and participants for communications and planning;

Sizing discussions at a high level

Communications strategy done;

Communications planning and delivery in progress;

Issues

None

Next Steps 

Planning review

Firm up planning assumptions, stakeholders and estimations

Submit end of planning to WIS 

 

The programme consists of:

  1. COM033 – Personalised Email for Students (Options and Implementation)  - Delivered and Closed
  2. DTI038–Amend Personalised Email for Existing Students  --  Documentation drafted and in planning 
  3. DTI039– Define Integrated Indentities Requirements --- Documentation drafted and in planning 
  4. DTI040– Implement Integrated Identities – Not started

 

 

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Documentation

Not available.