Report for February 2021

Report Date
February 2021

Report compiled by Karen Stirling, DLIB Programme Manager for Kirsty Lingstadt  (Programme Owner), Stephen Roy, Adam Wadee

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section One: Programme Commentary, RAG and Resources Update

 

Programme Commentary

The programme is progressing well - 

  • DLIB005 Procurement for DAMS (Digital Asset Management System) -  supplier selection still in progress 
  • DLIB011 Automation of Digital Preservation Workflow for Digitisation - configuration of metadata files and Dublin Core completed
  • DLIB012 Digital Preservation System Upgrade - upgrades completed for Test and Live
  • DLIB014 Collections@edac.ukRedesign - Project initiation approved and planning to commence
  • DLIB015 Online Exhibitions - Project initiation approved and planning to commence
  • DLIB007 Access to All : GLAM Data & API Service - presented concept to DLIB board & Library Committee, meeting arranged to review API standards with Applications Development Services
  • DLIB008 DAMS Implementation - proposal drafted awaiting outcome from DLIB005 selection process

Programme Owner submitted proposal to ISG planning round in May 2020 for additional funding for FY21/22, no additional funding for 20/21 has been confirmed. 

ISG Planning round activity during Jan - Mar high level view drafted for DLIB programme.

DLIB Programme has been asked to present at a future ISG SLT projects meeting currently targeting 10th March Meeting and also a session arranged to present to Project Services Team Meeting 31st March

Overall Programme RAG: GREEN

 

Forward Look and RAG

 

 

Resource Position

 

 

 

 Section Two: Projects Not Started for 20/21

Project Info Project Manager's Commentary
DLIB007 Access to All Online - GLAM Data and API Service PM & BA assigned in Feb, this proposal to look at Presentation, Middleware Layer - APIs, project to be initiated now
DLIB008 DAMS Implementation PM provisionally assigned from Feb for project to be initiated on agreement of supplier from DLIB005
DLIB016 Library Databases and Licences Content Improvements Project Proposal to be initiated later in year - workshop with key LUC contacts to be arranged
DLIB017 Website Implementation (TBC) Project proposal to be initiated later in year as follow on from DLIB014

 

Section Three: Projects in Progress

 

Projects Project Manager's Commentary

 

DLIB005 Procurement of Digital Asset Management System (DAMS) 

Sponsor Funded / Discretionary

Milestone Date  
Supplier Selected

04-Mar-2021

 
 
Implementation Plan Agreed
12-Mar-2021  
 
Contract Awarded 12-Mar-2021  
Closure 26-Mar-2021  

 

RAG Status: AMBER

Report by Alex Ross for February 2021

Achievements in Last Period​

  • Supplier preference narrowed down to top two​

  • Request sent and responses received for the two preferred suppliers to provide revised and updated quotes ​

Issues​

  • While the project team has narrowed the selection down to two preferred suppliers, additional analysis is ongoing in order to review the reworked proposals and clarifications before a final decision can be reached

Next Steps​

  • Make a final selection of preferred supplier, notify suppliers of decision, and negotiate contract and implementation plan.​

 

The project status is AMBER

 

DLIB011 Automation of Digital Preservation Workflows for Digitisation

Sponsor Funded / Discretionary

Milestones

WP1: Proof-of-concept for new content 12-Mar-2021
WP2: Proof-of-concept for legacy content 26-Mar-2021
WP3: Documentation and training complete 07-Apr-2021
Delivery of Project Outcomes 09-Apr-2021
Deployment Sign Off Review (DSOR) 12-Apr-2021
Closure 16-Apr-2021

 

RAG Status : GREEN

 

Report by Alex Ross for February 2021

Achievements in last period

  • Systems diagram produced
  • Estimates received from Intranda to develop additional data elements
  • Work to configure Goobi to produce correct metadata files completed
  • Addition of Dublin Core metadata to JSON file completed

Issues

  • No issues identified at this stage

Next Steps

  • Complete automation work to move lac-store content into Archivematica hot folder
  • Kick off Archivematica script for Goobi content
  • Run test cases through process start-to-finish to establish proof-of-concept

 

The project current status is GREEN

 

DLIB012 Digital Preservation System Upgrade 

Sponsor Funded / Discretionary

Milestones

Create Web-Form 02-Apr-2021
Test and Deploy Web-Form 16-Apr-2021
Scalability Review 21-May-2021
Delivery of Project Outcomes 21-May-2021
Delivery Sign-off Review (DSOR)
02-Jun-2021
Closure  18-Jun-2021

 

RAG Status : GREEN

 

Report by Alex Ross for February 2021

Achievements in last period

  • Project brief and project plan approved by WIS
  • Upgrade date and plan/schedule agreed between parties 
  • Archivematica software in test and live environments upgraded successfully and results tested

Issues

  • No issues identified at this stage

Next Steps

  • Kick off development work on front-end web form

 

The project current status is GREEN

 

DLIB014 Collections@ed Redesign

Sponsor Funded / Discretionary

Milestones

Planning complete 19-Mar-2021
Delivery complete 30-Jun-2021
Closure 30-Jul-2021

 

RAG Status : GREEN

 

Report by Karen Stirling for February 2021

 

Achievements in last period

  • Project initiated
  • PM Assigned
  • Project's website Initiated

Issues

  • N/A

Next Steps

  • Kick off supplier meeting
  • Project brief draft and planning

 

The project current status is GREEN

 

DLIB015 Online Exhibitions Platform

Sponsor Funded / Discretionary

Milestones

Planning complete 26-Mar-2021
Delivery complete 16-Jul-2021
Closure 30-Jul-2021

 

RAG Status : GREEN

 

Report by Karen Stirling for February 2021

 

Achievements in last period

  • Project initiated
  • PM Assigned
  • Project's website Initiated

Issues

  • N/A

Next Steps

  • Kick off supplier meeting
  • Project brief draft and planning

 

The project current status is GREEN

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary
DLIB003 Language Online - Dual Language for Collections 

Report completed by Alex Ross  dated 27/11/2020

Project Closure Closure Report | Project Management (ed.ac.uk)                                                                                                     

DLIB004 Digital Workflows - Goobi Implementation

Report completed by Frankie Quinn dated 04/12/2020

Project Closure Closure Report | Project Management (ed.ac.uk)

DLIB006 Library Databases & Licensed Content - User Discovery and Access analysis

Report completed by Alex Ross dated 

Project Closure Closure Report | Project Management (ed.ac.uk)

Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No