Report for April 2019

Report Date
April 2019

Report compiled by Hilary Shand


Section One: Programme Commentary, RAG and Resources Update


Programme Commentary

This programme is currently compiled of 2 projects DLIB001 & DLIB002. Both projects are pieces of Business Analysis work.


DLIB001 - Digitised Library Workflows Options Appraisal

DLIB002 - Collections as Data

Work has been progressing with both of these projects. Milestones for DLIB001 will need to move to allow time for engagement with potential suppliers.

Additionally, work has commenced on detailing the work for the Website amendment's and Digital Scholarship Tools.

Programme activities regarding Stakeholder engagement, benefits identification and programme blueprint are continuing.



RAG Status

The programme status is currently GREEN. Both projects are progressing. Programme level activities also progressing.


Resource Update
Portfolio Information Services Group          
Programme Digital Library (DLIB)          
Category (All)          
Project Status Name Budget 18/19 This month This year Total to Date To Complete This Year
In Progress DLIB Digital Library Programme 18/19   9 46 45 33
  DLIBPB2 18/19 Digital Library Programme Balance Row – Sponsor Funded 0 0 0 0 0
  DLIB001 Digitised Library Workflow Options Appraisal 50 3 16 15 34
  DLIB002 Collections as Data 50 4 10 10 31
In Progress Total 100 16 71 70 98
Grand Total   100 16 71 70 98


Section Two: Projects Not Started


Project Info Programme Manager's Commentary




Section Three: Projects in Progress


Project Info Project Managers Commentary


Digitised Library Workflows Options Appraisal Project Overview


Delivery - Options Appraisal


Delivery -Options appraisal review


Programme board approval






RAG Status


Report by Sue Woodger for April 2019

Achievements in Last Period

  • Requirements completed 26 April - now have a list of requirements from subject matter experts outlining what they want from systems under the digitisation order processing process , from placing an order through to discovery
  • PIN (prior information notice) completed and we have had interested  parties show initial interest in the system
  • Timescales were revised to get a PIN completed and to take into account demos that we had not estimated for.


  • On asking Procurement for guidance on how we get suppliers to give us demos without going into the procurement process, Procurement advised us how to proceed and we are now in the market research, or market engagement, stage (sometimes known as Pre-Market Consultation). Advice documents can be found under Procurement advice on SharePoint

Next Steps

  • Business lead looking into contracts in case any clauses which would be detrimental to looking for replacement systems or  re-applying
  • Will then send out an email to interested parties attaching our requirements and emphasizing that this is market research only. Will then set up demos with suppliers still interested. We can also contact suppliers that we think would be a good match
  • PM to revisit timescale once we know how many parties are interested as our revised estimate did not take into account the whole PIN process





Collections as Data


Stage Milestone Due Date
Plan Planning 01-Feb-2019
Analyse Delivery - Analysis Output 13-Jun-2019
Deliver Delivery Review 20-Jun-2019
Close Closure 27-Jun-2019


RAG Status


Report by Hilary Shand for April 2019

Achievements in Last Period

  • Stakeholder meetings ongoing
  • Significant synergies with City Deal identified


  • No new issues

Next Steps

  • Compilation of analysis output


Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary






Image icon dlib_resource_summary_april19.png20.87 KB

Programme Info