Report for May 2019

Report Date
May 2019

Report compiled by Hilary Shand


Section One: Programme Commentary, RAG and Resources Update


Programme Commentary

This programme is currently compiled of 2 projects DLIB001 & DLIB002. Both projects are pieces of Business Analysis work.


DLIB001 - Digitised Library Workflows Options Appraisal

DLIB002 - Collections as Data

Work has been progressing with both of these projects. Milestones for DLIB001 will need to move to allow time for engagement with potential suppliers.

Additionally, work has commenced on detailing the work for the Website amendment's and Digital Scholarship Tools. A prioritised backlog for the website has now been created.

Programme activities regarding Stakeholder engagement, benefits identification and programme blueprint are continuing. Further investigations have taken place regarding use of SharePoint for a Communications Hub.

The contract for End User Research has been awarded to User Vision Services, and engagement with the supplier commenced.

Programme Support has now been secured for the Programme and a contractor appointed to supplement the development team.



RAG Status

The programme status is currently GREEN. Both projects are progressing. Programme level activities also progressing.


Resource Update


Section Two: Projects Not Started


Project Info Programme Manager's Commentary




Section Three: Projects in Progress


Project Info Project Managers Commentary


Digitised Library Workflows Options Appraisal Project Overview


Options Appraisal


Delivery -Options Appraisal review


Programme board approval






RAG Status


Report by Sue Woodger for May 2019

Achievements in Last Period

  • Advice from procurement on how to conduct market engagement received


  • Business lead was looking into contracts – have not found original agreements yet so still looking. This however is holding us up on sending out emails to interested parties.  

Next Steps

  • Confirm position of existing contracts
  • Send out an email to interested parties attaching our requirements and emphasizing that this is market research only. Will then set up demos with suppliers still interested. We can also contact suppliers that we think would be a good match
  • PM to revisit timescale once we know how many parties are interested as our revised estimate did not take into account the whole PIN process





Collections as Data


Stage Milestone Due Date
Plan Planning 01-Feb-2019
Analyse Delivery - Analysis Output 13-Jun-2019
Deliver Delivery Review 20-Jun-2019
Close Closure 27-Jun-2019


RAG Status


Report by Hilary Shand for May 2019

Achievements in Last Period

  • Stakeholder meetings ongoing
  • Significant synergies with City Deal identified


  • No new issues

Next Steps

  • Compilation of analysis output


Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary






Image icon dlib_resource_summary_may19.png16.32 KB

Programme Info