DMS Programme Reporting for February 2018
- Report Date
- February 2018
Highlights This Period
- Documentation and governance mechanisms for the programme progressed;
- Review of all risks done and moderated;
- Overview for key project out for review and resources being brought in with one in place and the other following at start of March;
- Communications strategy out for review and plan being advanced with named contacts identified for most of the initial contact pieces.
Priorities Next Period (March/April 2018)
- Production and deployment of communication plan
- Engagement of estate wide stakeholders;
- Creation of info tools such as FAQ web utility, web information space and nominee capture sheet
Key Programme Risks and Issues:
- Programme Risk 3 – There is a risk that the Document Management service will be unsustainable following the end of the Digital Transformation funding. This will become clearer once requirements are defined.
- Programme Risk 5 – There is a risk that there will be insufficient technical capability to deliver the new service. This reduced with successful recruitment.
- Programme Risk 7 – There is a risk that the scope for work being funded by Digital Transformation is unclear. Work being done to clarify.
- Programme Risk 8 – There is a risk that there is insufficient user engagement. The communications plan will be designed to mitigate.
- Programme Risk 9 – There is a risk that the work is insufficiently informed by external best practice. External services are being engaged to mitigate.
- Programme Risk 10 – There is a risk that there is a loss of trust and engagement through slow delivery. The communications plan and the potential for showcase services are being investigated to mitigate.
- Programme Risk 11 – There is a risk that there are unclear boundaries with Core Systems DMS work. Engagement with CS delivery teams underway to mitigate.
- Programme Risk 12 – There is a risk that the project generates undeliverable demand for DMS. This will be defined with the requirements expression.
- Programme Risk 13 – There is a risk that there is a failure to engage senior management. The communications plan and the potential for showcase services are being investigated to mitigate.
- Programme Risk 14 – There is a risk that there is not enough leadership capacity in Service Management. Mitigation is to ensure DD/CH/AC all used as a pool of resources.
- Programme Risk 15 – There is a risk that there is a reliance on contractors and other short term resources. Mitigation underway with initial recruitment.
- Programme Risk 16 – There is a risk that there is ineffective programme level governance. Programme Manager putting governance mechanisms in place now.
- Programme Risk 17 – There is a risk that fragmentation and confusion are introduced by non Digital Transformation project and BAU service SharePoint activities.
RAG Status and Forward Look
Resource Summary
The programme consists of:
- DTI030– Define Document Management Service – Project documentation out for review with stakeholders
- DTI041– Develop and Deploy Document Management System – Project documentation being drafted
- DTI042– Show Case Template Service for Document Management System – Project in initiation and target being identified
- DTI043– Embed and Optimise Document Management System --- Initiation documentation being done but project not to commence this financial period
Projects & deliverables
Projects |
Deliverables (Main Components) |
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DTI030– Define Document Management Service
Discretionary Milestones
RAG GREEN |
Report by Don MacIver for February 2018
Achievements in Last Period
Next Steps
|
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DTI041– Develop and Deploy Document Management System
Discretionary Milestones
RAG GREEN |
Report by Don MacIver for February 2018
Achievements in Last Period
Next Steps
|
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DTI042– Show Case Template Service for Document Management System
Discretionary Milestones
RAG GREEN |
Report by Don MacIver for February 2018
Achievements in Last Period
Next Steps
|
||||||
DTI043– Embed and Optimise Document Management System Discretionary Milestones
RAG GREEN |
Report by Don MacIver for February 2018
Achievements in Last Period
Next Steps
|
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