Report for August 2018

Report Date: August 2018

Highlights This Period

DTI030 - Define Document Management Service
- Project re-planned to enable the project board to approve a summary of the project report
- Project summary report prepared and circulated for approval
- Project closure report completed and circulated for approval

Priorities Next Period (August/Sept 2018)

DTI030 - Define Document Management Service
- Confirm project board sign-off and close project
The new Document Management Programme Manager - Hilary Shand is scheduled to commence on 3rd September
Agree which method used for requirements ranking and service definition;
Programme planning for FY18/19 i.e. DTI041 and DTI043 to be completed by the new Programme Manager

Overall, the programme is reporting AMBER due to delays caused by the previous re-allocation of SME Sharepoint expertise at short notice. This has pushed back the delivery milestones by approximately 6.5 weeks, and will increase programme delivery and budget pressure in 2018/19.

RAG Status and Forward Look

Resource Summary

The programme consists of:

DTI030– Define Document Management Service – completed report, scheduled to close in September 2018
DTI041– Develop and Deploy Document Management System – Not started. (Due to start October 2018)
DTI042– Show Case Template Service for Document Management System – Project withdrawn (agreed WIS 20/04/18);
DTI043– Embed and Optimise Document Management System --- Initiation documentation being done but project not to commence this financial period

Projects & deliverables

Projects

Deliverables (Main Components)

DTI030– Define Document Management Service

Discretionary

Milestones

Stage	Milestone	Due Date
Analyse	Signing off of the Report by the Project Board	07-Sep-2018
Close	Closure Review	14-Sep-2018

RAG

Amber: Replanning and use of extra resources to mitigate

Report by Barry Ure for August 2018

Achievements in Last Period

PICCL approved for new milestone - Signing off of the Report by the project board ( 7/09/2018)

Issues

None

Next Steps

Get Report Signed off by project Board
Close project and agree next steps

DTI041– Develop and Deploy Document Management System

Discretionary

Milestones

Target Date	Title
15-Aug-2018	Start

RAG

Green (Not Started)

Report by Barry Ure for July 2018

Analysis of SharePoint capability based on the business requirements
Defined use cases for SharePoint
DMS Toolkit created
Procure and implement any essential add-on tools including any required Proof of Concept and transition to business as usual. Testing and PoCs.
Training, documentation and marketing materials
User forum
Sales strategy

Achievements in Last Period

PICCL to delay start submitted.
Issues
- N/A

Next Steps

Submit initiation report to WIS
Produce and Agree Brief

DTI043– Embed and Optimise Document Management System

Discretionary

Milestones

Target Date	Title
01-Mar-2019	Start

RAG

Green (Not Started)

Report for July 2018

Review success criteria, targets and measures of the newly launched Document Management Service and implement any changes identified.
Provide further recommendations;
Identify specifications for future projects will be identified including recommendation of any essential add-ons (if future funding secured).

Achievements in Last Period

None
Issues
- None

Next Steps

Produce and agree Brief
Submit initiation report to WIS

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This article was published on Sep 6, 2018

Programme Info

Documentation