Report for March 2018

Report Date
March 2018

Report compiled by Chris Lawford (Programme Manager) for Alex carter (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

Key Achievements in Last Period

  • EDW TEST build started. Good progress being made.  
  • Org/Hierarchy development phase complete and deployed to DEV.
  • ETL Procurement:  contract award process underway; project initiation for implementation phase submitted.
  • BI/MI Organisation RACIs “Run the Service” & “Change the service” drafts complete.   “Small Changes” workshop planned for April.
  • Funding model approved for Oracle Advanced Security Option.     

Top Three issues

  • Maintaining progress on EDW infrastructure build.  
  • Reaching ETL contract award and expediting implementation project.
  • Management of Overspend on ETL Procurement (c.30 days).  
  • Achieving project closures on DTI019: BI/MI Analysis Tool-kit and DTI022: EDW Business Engagement

Key Next Steps

  • Complete TEST infrastructure build, commence LIVE.
  • Award of ETL contract, planning & kick-off of the implementation project.
  • Achieving project closures for BI/MI Analysis Tool-kit, EDW Business Engagement    
  • Approval of 18/19 Budget.   

The programme continues to report AMBER given the history of uncertainty around infrastructure build, and overspend on ETL Procurement. Successful completion of the TEST infrastructure build and resolution of overspend will give sufficient confidence to return to GREEN. 

Status and Forward Look

Resource Summary

Section Two: Projects Not Started

Project Info Project Manager's Commentary

DTI005 ETL Tool Implementation  

 Planned to start Apr-18  
DTI021 EDW Embed & Optimise    

 Planned to start Apr-18

 
   

Section Three: Projects in Progress

Project Info

Project Manager's Commentary  

DTI004 - ETL Tool Procurement

 

 

 

Discretionary

Milestones

15-Dec-2017  ITT Issued

28-Mar-2018 Project Delivery

13-Apr-2018 Project Close    

RAG

RED

Report by Nick Graham for March 2018 

Achievements in Last Period

  • Clarifications to outstanding questions received.
  • Award letters issued to bidders. 
  • Commercial payments basis agreed internally - repeated annual subscription payment. 
  • Commercial negotiations begun.

Issues

  • Issue - Project forecasting overspend of 38 days against agreed budget.  This includes 6.8 days to be cross-charged to DTI005 for the start of that project.  The remaining overspend is due to greater than planned effort in assessing suppliers' bids and will be resolved at Portfolio Level.  For information only:  no SMT action required.         

Next Steps

  • Completion of commercial negotiations.
  • Project delivery.
  • Project closure.

 

The project is reporting RED.

 

 

DTI006 - EDW Implementation 

 

 

Discretionary

Milestones

19-APR-18           Org Hierarchy ASOR

11-MAY-18           Infrastructure Build Complete

18-MAY-18           Deployment

04-JUN-18          Project Close

RAG

AMBER

Report by Chris Lawford for March 2018

Achievements in Last Period

  • TEST build started. Good progress made.
  • Org/hierarchy application deployed to DEV.  
  • BI/MI Organisation RACIs “Run the Service” & “Change the service” drafts complete.   
  • Governance submitted and approved to modify milestones and increase budget. 

Issues

  • Maintaining progress on infrastructure build through to project completion.      

Next Steps

  • Complete TEST build.
  • Commence LIVE build.
  • Complete deployment of Org/Hierarchy to TEST.
  • Execute Org/Hierarchy UAT; achieve ASOR. 
  • Run “Small Changes” workshop, complete BI/MI service RACI draft.

The project continues to report AMBER given the history of uncertainty around infrastructure build. Successful completion of the TEST infrastructure build will give sufficient confidence to return to GREEN.

 

DTI019 - BI/MI Analysis Toolkit 

 

Discretionary

Milestones

16-Feb-2018 Redrafting of toolkit as UoE toolkit (new)
09-Mar-2018 Approval by Operational Guidance Committee
13-Mar-2018 Delivery of BI/MI Analysis Toolkit into overarching BI/MI Projects toolkit
20-Mar-2018 Delivery Review
23-Mar-2018 Close

RAG

AMBER

Report by Sue Woodger for March 2018

Achievements

  • Revised milestones approved by WIS 26 January 18
  • PM drew up a revised toolkit document but on consultation with other analysts working on BI there needs to be changes

Issues

  • PM had to take on 2 new projects and had deadlines for the project briefs which meant the toolkit update was delayed
  • Snowstorm and closure of university delayed the review of the revised toolkit

Next Steps

  • Update of revised toolkit
  • PM to reconsider milestones as redrafting delayed

 

Project is amber as milestones are to be reviewed

DTI022 - EDW Business Engagement  

 

 

Discretionary

Milestones

15-SEP-17              Planning Complete

24-JAN-18             Project Delivery

31-JAN-18             Project Close

RAG

GREEN

Report by Geoff  Cropley for March 2018

Achievements in Last Period

All project deliverables have been completed and handover to the business owner is underway.   Project closure is expected to complete later in April.

Personnel changes have extended the closure date and meetings have been arranged to confirm deliverables complete.

Issues

None to report.

Next Steps

Continue deliverables sign-off, handover and close project.

 

Section Four: Closed or Withdrawn Projects

DTI003 Withdrawn

COM029 Proof of concept project has now been closed. 

 

 

Documentation

Not available.