Overview

Overview

The BI/MI Programme is the continuation of the work to foster an ongoing BI capability, with a three year budget outlined under the Digital Transformation portfolio. The budget is largely committed to funding a dedicated team to perform the required work and respond to changes prioritised by business leadership. 

The initial priority for the team is strategic reporting and analytics from for Core systems.

Governance & Approach

  • Establish a Programme Board / Steering Group to monitor and guide the programme.
  • Agree Vision & Goals
  • Identify key stakeholders in the Information Management agenda
  • Build the initial target Data Acquisition Pipeline
  • User change process (Produce Data Acquisition and Change Management processes)
  • Using SEP for HR and Finance and Gasp MI Analyst engagement models  for effective stakeholder management  business requirements
  • Develop a highlevel plan and roadmap with timescales for implementation of strategic reporting and analytics covering HR and Finance

Scope (Initial)

Core Systems Discovery and Analysis Project

This project focuses tasks on the Core systems currently in place at the University to meet the needs of Finance, HR and ERP strategic reporting:

  • High-level mapping of the data held and operational systems in each of the Schools and Colleges
  • Identify Core concepts and data objects common to existing system(s)
  • Identify data ownership for each system
  • Characterise any existing data quality controls/issues, where appropriate
  • Understand key requirements for strategic reporting
  • Document proposed high-level data model if change is required
  • Produce high level plan
  • Develop BI Strategic Reports & Dashboards

Funding

Funding & Budget The funding bids for this work were originally split into a ‘BI Responsive Service’ and ‘Key Strategic Information’ bid.  Broadly helps to delineate the new ongoing Service Management costs to run the tools and applications that will be created (effectively a permanent ongoing cost to maintain the new offerings); from the desire to fund some ongoing work to bring in key areas of information, allowing us create meaningful BI outputs without seeking sponsor funding. Therefore the funding streams have been combined and are treated jointly for the practical management of the programme.

At a later stage an indication will need to be given of the likely ongoing permanent commitment needed to continue running the service and responding to small changes. 

Funding Assumptions It is assumed the ongoing license and maintenance costs for the tools will be met through ISC. It is assumed that the University will resource permanent capacity for running and maintaining the project work delivered under the programme

Resourcing

IS Apps is resourcing the programme with a dedicated team using fixed term appointments and/or backfilling seconded roles. 

Risks

IS Resource Contention

IS Sustainability Cost Challange

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Documentation

Not available.

Reporting

Nothing to report.

Change dashboard

Nothing to report.