Estates Systems Optimisation Programme seeks to improve Estates business functions through Business Transformation of Systems, Processes and Roles.

- Systems will be reviewed and refreshed, moving from a large number of small-scale, single-use systems, to an integrated, designed model of multi-use systems, consolidating the numbers of applications and partners used.

- Current and Future processes will be analysed and documented to enable functional design and technical workflows 

- Business-as-Usual models including Target Operating Models and role profiles will be defined

Full 'whole-life' Total cost of Ownership solutions will be defined based on IT best-practise, such as Information Technology Infrastructure Library (ITILv3) to ensure endstate solutions are reliable, supportable and maintainable as ‘Business-as-Usual’ services.

The Systems Optimisation programme will have a small number of large-scale multi-year projects.  Projects will consider improvements to systems, processes and team capabilities where necessary and agreed.

Current Programme status

Report Date RAG
August 2022 AMBER
Code RAG RAG Date Manager Status Stage
EST129 Estates Business Readiness and Adoption of SEP P&M AMBER August 2022 Rod Hanchard-Goodwin In Progress Execute
EST132 Estates IQ Vision/Trend963 Upgrade GREEN September 2022 David Shannon In Progress Execute
EST135 Perspective Upgrade AMBER September 2022 David Shannon In Progress Execute
EST136 Contact Database for Estates Help Desk GREEN May 2022 Alistair Campbell Not Started Initiate
EST137 Archibus Upgrade Analysis & Planning BLUE September 2022 David Shannon Closed Close
EST139 Estates IT Systems Audit GREEN April 2022 Marjory Howarth Suspended Plan
EST141 Enhanced Space Management for EFI AMBER July 2022 David Shannon Withdrawn Close


Not available.

Programme Dashboard

Change dashboard

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