Report for October 2021

Project Info

Programme Managers Commentary

Project Info

Project Managers Commentary

FIN135

Printing Services System Procurement and Implementation

Sponsor Funded

Milestones :

RAG Status :

AMBER

Report by Ben Armstrong for October 2021

Achievements in Last Period 

• Continued user acceptance testing and progress with setting up link to Worldpay

Issues  

• User testing has revealed several issues which must be resolved before progressing to deployment; specifically an issue related to previewing products and attaching accurate prices to those products.  As a result the Scope RAG has been shown as AMBER this month to reflect the unresolved issues.  This has been reported to the supplier, Canon, who is working on fixes.
• The link to Worldpay (from WPM) has experienced delays in the set-up meaning the payment / credit card element has not yet been ready for testing; the team have experienced issues with making contact with Worldpay and this has been escalated internally within the Finance Department
• The P&M delivery timescale for Payroll is now set at February 2022 and this project's second phase delivery (punch-out integration with P&M) must align with that date
• The project timeline is behind schedule and project milestones need to be revised; revised delivery dates must be agreed with the sponsor and team for phase 1 delivery (students and external users) and phase 2 delivery (P&M users - internal).  As a result, the Time RAG has been shown as AMBER this month
• There is no finalised support arrangement in place yet; discussions have been held with Production Management and within the project team and an OLA is now being drafted

Next Steps

• Agree revised project milestones
• Resolve user testing issues with supplier
• Complete Worldpay link and related payment testing
• Finalise support arrangements (and related documentation) for phase 1 delivery

FIN139

HR and Payroll Annual Maintenance 21/22

Core Funded

Milestones :

RAG Status :

GREEN

Report by Ben Armstrong for October 2021

Achievements in Last Period 

• Project initiation document completed and signed off
• Apps Review governance group gave approval for project to start
• Development Technology resources booked

Issues 

• Awaiting confirmation of resource booking request for Applications Management; request has been submitted and in dialogue with Anne Graham as resource manager

• We have to start the project with assurances that P&M will pick up tax year end work; we are liaising with P&M and this has been agreed subject to noting a project risk

Next Steps​

• Confirm milestones
• Appoint project team members
• Sign off project brief
• Install first set of security patches through DEV and TEST environments

FIN140

PCI DSS Compliance IT Work

Core Funded

Milestones :

RAG Status :

GREEN

Report by Susan Ridder-Patrick for October 2021

Achievements in Last Period 

• Project was initiated

Issues  

• Slight delay in collating list of areas in scope and development of the brief due to leave taken by the Business lead and Project Manager.

Next Steps

• Draft Brief and seek approval

FIN136

HR and Payroll Annual Maintenance 20/21

Project Closed : 12-Aug-2021

Closure Report : Closure Report | Project Management (ed.ac.uk)

Closure Milestone : Close (MAJOR) | Project Management (ed.ac.uk)

FIN137

eFinancials infrastructure upgrade for audit and enquiry

Project Closed : 24-Aug-2021

Closure Report : Closure Report | Project Management (ed.ac.uk)

Closure Milestone : Closure | Project Management (ed.ac.uk)