| Project Info | Project Managers Commentary |
FIN081 (12-024) Document Management for Finance Applications Category: Discretionary Milestones (TBC) RAG Status : SUSPENDED | Project is currently suspended awaiting appropriate resource from both FInance and Project Services |
FIN086 (AP23-004) ePay Reconciliation Category: Compliance Milestones (TBC) RAG Status: AMBER | Report by Jill Nicoll for April 2015 Achievements in last period - Project un-suspended
- New project manager assigned
- Project estimation spreadsheet updated to reflect actual effort spent to date, and to include a project management estimate to complete (the previous estimate for project management having already been exceeded)
Issues - WPM has provided a file, but not in the directory required by the JAMS transfer process, nor in the format required by JAMS. The Project Sponsor has requested a revised file, but WPM has not yet responded to this request.
Next Steps - WPM to provide a valid file, in the correct format and location
- Revised project estimate to be reviewed by Project Sponsor and Programme Manager
(Note: Cost RAG status will remain Red until revised project estimate has been agreed) - Once the valid WPM file has been provided in the correct format and location, ISA to secure appropriate development specialists, and re-plan the remainder of the project
(Note: Time RAG status will remain Amber until project re-planning is completed) |
FIN094 SAAS/SLC Reconciliation Category: Compliance Milestones RAG Status: GREEN | Report by Dawn Nicholls for April 2015 Achievements this period- Meeting held with key stakeholders from FSS, Accounts Payable and Finance Accounts to agree the revised financial procedures.
- Agreement reached on go-live for w/c 11th May
- Project re-planned for new agreed dates & resources requested
Issues- Student IDs with leading zeros are failing the validation checks. A small change has been made to the application to re-insert these zeros if they are missing from the file.
Next steps- Final UAT for student IDs with leading zeros
- Deployment to live
Full details on project activities can be seen in the Project Journal |
FIN098 eExpenses Replacement Category: Discretionary Milestones RAG Status: RED | Report by Dawn Nicholls for April 2015 Achievements this period- Applications Management have been working with FIS to try and resolve the issues with the eFinancials interface
Issues- The pilot was not launched as planned this month due to issues uncovered with the eFinancials upload routine. These issues were not detected during UAT and are preventing any expense claims from being uploaded for payment. The issues are being worked on by Appications Management and although some progress has been made, we stil have not been able to successfully load any expense claims. This additional work is causing the budget to escalate and the pilot cannot launch until this is resolved, therefore the project has been placed on RED status as we are currently unable to deliver the project. We may now need to involve ABS to try and find an acceptable resolution.
Next steps- Resolve issues with eFinancials upload routine
- Close the project
Further details on project activities can be seen in the Project Journal |
FIN099 Essential Enhancements for Finance Applications 2014/15 Category: Disctretionary Milestones RAG Status : GREEN | Report by Stephanie Ruthven for April 2015 Achievements in Last Period- eStores changes deployed to Live and signed off (FIN099-06/07/14)
- Webfirst fix deployed to Live, pending sign off (FIN099-15)
- FPM and CP now going through Load Balancer on Test (FIN099-35)
- ALBACS replacement passing over to new project FIN106 (was FIN099-42)
- FPM upgraded to v2.2, pending sign off (FIN099-69)
Issues- Bank Wizard certificates are now out of date. Requested updated versions from Experian.
- Issues encountered when installing the new version of FPM on Dev. This took longer than expected.
Next Steps- Continue to with FIN099-02 change of hosting Bank Wizard from internal to external.
- Finance to sign off live deployment of Webfirst fixes (FIN099-15/56)
- Finance testing DEV and TEST for eInvoicing (FIN099-24)
- Arrange live deployment of FPM/CP through load balancer (FIN099-35)
- Finance to supply feedback on eIT enhancement (FIN099-55)
- Finance to sign off second Supplier Self Service patch on LIVE (FIN099-67)
- Schedule time with ABS to reconfigure Paperclip (FIN099-68)
- Finance to sign off FPM upgrade (FIN099-69)
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FIN101SSO/Launchpad Phase 2 Category: Discretionary Milestones RAG Status: RED | Report by Morna Findlay for April 2015 Achievements this period- Crisis telephone meeting arranged with ABS, FIS and project team after which a plan to progress issue will be developed
Issues- Efinancials issues (logout messages and java issues) remain unresolved (reported to ABS)
- Interrmittent issues with webcoa remain unresolved (reported to ABS)
- Eprocurement issue in DEV deprioritised as agreed with business - not being worked on
- CP issue in DEV deprioritised as agreed with business - not being worked on
- Delivery milestone to be proposed by business lead
- Project likely to run over currently agreed budget due to effort required to resolve identified issues
- regular updating of OpenAm delivered by FIN103 may not be sufficient for users of Launchpad only
Next Steps- Hold telephone conference with ABS to develop plan to resolve efinancials and webcoa issues
- Agree project budget, milestones and scope with project sponsor
- Agree if regular upload of OpenAM in scope for this project or not
- Sign off webcoa in TEST
- Deploy webcoa, exceluploader and paperclip to LIVE.
The project RAG status is RED as the milestones have not been agreed or approved, and the deliverables are at risk due to the risk to the remaining project budget being insufficient to deliver them. |
FIN102eExpenses Phase 2 Category: Discretionary (Sponsor Funded) Milestones RAG Status : GREEN | Report by Dawn Nicholls for April 2015 Achievements this period- User Stories have been reviewed & an initial prioritisation has taken place
- Technical set-up and familiarisation has been completed
- High-level design has been completed for interfacing electronic receipts to Serengeti
- Foundations stage has been completed.
Issues- Project Brief not yet formally signed off due to conflicts for the Project Managers time. The draft has been produced & circulated and a kick-off meeting held with the Project Sponsor to clarify objectives, priorities and timescales so all that remains is the formal sign-off.
Next steps- Start development iterations
Further details on project activities can be seen in the Project Journal |
FIN103SSO/Launchpad Phase 3 (eAuthorisations) Category: Discretionary Milestones RAG Status : GREEN | Report by Dawn Nicholls for April 2015 Achievements this period- Build sign-off for workpackage 1
Issues- Decision from Project Sponsor to de-scope remaining workpackages to fund resolution of technical issues with the phase 2 project (FIN101). This will cause the project to temporarily to show as under-budget in Asta until the change in project budget can be formally approved
Next steps- Formalise de-scoping of remaining workpackages & return budget to Finance programme for phase 2 project (FIN101)
- Integration testing of workpackage 1
- UAT of workpackage 1
- Go-live of workpackage 1
Further details on project activities can be seen in the Project Journal |
FIN104 Supporting scan & destroy policy using Serengeti Category: Compliance Milestones tbc RAG Status : | Report by Morna Findlay for April 2015 |
FIN105 Financial reporting changes for FRS102 Category: Compliance Milestones RAG Status : GREEN | Report by David Watters for April 2015 Achievements in Last Period- Project brief, estimate and plan completed and submitted to WIS
- First sets of reports developed and deployed into TEST
- Reports successfully tested by staff in Finance
IssuesNext Period- Next round of reports to be coded and tested
- All updated reports to be deployed into LIVE
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