Report for September 2015

Report Date: September 2015

Report compiled by Dawn Nicholls (Programme Manager) for Liz Welch & Lee Hamill (Programme Owners)

Section 1: Programme Commentary, RAG and Resources Update

N.B. There has been a change to the way that the project RAG status is determined for all IS Projects, with the changes applying from this month onwards. The main change is that the RAG will now also reflect the changes over the last month, whereas previously it was the current status at the time of writing the report. This means that if there has been a change to the time, cost and/or scope during the reporting period that would otherwise have made the project status RED or AMBER at that time, then the project will be reported as RED or AMBER. This means that we expect to see more RED or AMBER projects than previously. A one-page summary of the ISG RAG status indicators is available on this page.

3 projects closed this month: -
- FIN105 (AP45-019) Financial reporting changes for FRS102
- FIN102 (In-year) eExpenses Phase 2
- FIN101 (AP23-003) SSO/Launchpad Phase 2
FIN108 Financial Systems Essential Enhancements (FIS) is shown on RED status as there has been a significant change to the project budget during the reporting period due to the project bening split into two (50 days for FIS & 50 days for SAS under FIN109). No further action is required and the project has now returned to GREEN status.
FIN106 ALBACS Replacement is shown on RED status as the project closure date has been extended by 3 months at the Sponsor's request to allow for 3 clear payroll runs before the project closes. No further action is required and the project has now returned to GREEN status.
FIN110 Coldfusion upgrade for finance applications is shown on RED status as early estimates predict circa 200 days may be required to complete this work. This project was already 50 days in deficit for this year as the completion date had to be brought forward from next year in order to meet with the termination date of Coldfusion 9. The overall result is that this project is likly to need an additional 150 days this year. This project involves migrations for both FIS & SAS and so the overall Finance programme will need to be reviewed to accommodate these additional days.

Section 2: Projects Not Started

Project Info	Programme Managers Commentary
AP45-020 Estates & Buildings - Finance interface requirements Core funded Planning - Feb 2016 Delivery - Jul 2016 RAG Status : GREEN
AP56-016 eFinancials upgrade Core funded Planning - May 2016 Delivery - Mar 2017 RAG Status : GREEN
AP56-017 Migrate JAMS & eTime applications Core funded Planning - Jan 2016 Delivery - May 2016 RAG Status : GREEN
AP56-036 eExpenses enhancements Core funded Planning - Oct 2015 Delivery - Feb 2016 RAG Status : GREEN
AP56-039 Financial documents revitalisation (Version One) Core funded Planning - Nov 2015 Delivery - Mar 2016 RAG Status : GREEN
AP56-054 Finance BI improvement Core funded Planning - May 2016 Delivery - Jan 2017 RAG Status : GREEN
TBC Strategic review of financial systems Sponsor funded Planning - tbc Delivery - tbc RAG Status : GREEN

Section 3: Projects in Progress

Project Info

Project Managers Commentary

FIN081 (AP12-024)

Document Management for Finance Applications

Category: Discretionary

Milestones

(TBC)

RAG Status : SUSPENDED

Report by Dawn Nicholls for September 2015

Meeting held with key Finance & IS Apps Stakeholders to determine resources & effort to re-direct project scope to either Cash Office or Income Section documentation. Agreed that FIS could undertake a lot of the preparation work for these areas to determine the quantity & quality of the documents to be scanned. The project will seek to re-open once that work is complete.

FIN086 (AP23-004)

ePay Reconciliation

Category: Compliance

Milestones

Target date	Title
08-Oct-2015	Closure sign-off

RAG Status: GREEN

Report by Jill Nicoll for September 2015

Achievements in last period

Acceptance sign-off confirmed
Deployed to Live
Deployment sign-off confirmed

Issues

n/a

Next Steps

Confirm project closure
Complete closure tasks

FIN101 (AP23-003)

SSO/Launchpad Phase 2

Category: Discretionary

Milestones

N/A

RAG Status: BLUE

Report by Morna Findlay for September 2015

Achievements this period

delivery of CP/SSO in LIVE signed off
project closed

Issues

No outstanding issues

FIN102 (In-year)

eExpenses Phase 2

Category: Discretionary (Sponsor Funded)

Milestones

N/A

RAG Status : BLUE (closed)

Report by Dawn Nicholls for September 2015

Achievements this period

Final manual live deployment of related eAuthorisations/WebFirst changes
Project closure (link to completion report)

Issues

Next steps

FIN104 (AP45-018)

Supporting scan & destroy policy using Serengeti

Category: Compliance

Milestones

(TBC)

RAG Status : SUSPENDED

Project is currently suspended as insufficient budget to re-open

FIN106 (In-year)

Albacs Replacement

Category: Compliance

Milestones

(to be agreed)

RAG Status : RED

Report by Anne Mathison for September 2015

Achievements

Programme meeting agreed that Albacs must remain for 3 months after C-Series is implemented to Live
Plan, milestones and estimates amended
All information Bottomline have requested has been provided

Issues:

Now that Special Cab period has completed, still no date from Networks as to when their work will be completed.
Dev Tech Manager following that up with Networks
This impacts the project and agreeind dates with Bottomline as they require 2 weeks notice before on site to begin work

Next Steps:

Networks to be available
Set up VM Servers
Provide any further information as required to Bottomline about Servers and Networks
Agree plan with Bottomline
Arrange Bottomline site visits
Bottomline initial visit to set up HSM

FIN108 (AP56-042)

Essential Enhancements (FIS)

Category: Discretionary

Milestones

Target date	Title
30-Oct-2015	Confirm priorities; Agree batch 1 enhancements
01-Jul-2016	Delivery of final enhancements batch
15-Jul-2016	Deployment Sign-off Review of final enhancements batch
22-Jul-2016	Closure Sign-off Review

RAG Status : RED

(Note: RAG status is RED to indicate a change since last month's report. The project's current RAG status is GREEN.)

Report by Jill Nicoll for September 2015

Achievements in last period

Project Brief reviewed and approved
Project planned

Issues

Change 1 - resolved: At the request of the Project Sponsor, the original joint project has been split into two discrete projects. Project FIN108 will address the FIS requirements, while a new project FIN109 has been set up to address the SAS requirements. The original project budget of 100 days has been split equally between the two projects.

The project's requirements have not yet been prioritised, and no effort has yet been authorised to be spent against the project's development budget. However, effort for a number of ad hoc requests and discussions have been recorded against the project. Given the project's tight budget, it is recommended that no further ad hoc requests for project-related ISA effort be raised until the requirements are prioritised, and the first batch authorised to start. The use of ISA effort should then be confined to tasks belonging to an authorised batch.

Next Steps

Review and prioritise requirements
Agree content of first batch
Estimate effort required to deliver first batch, and secure the required ISA resources

FIN109 (AP56-042)

Essential Enhancements (SAS)

Category: Discretionary

Milestones

Target date	Title
11-Dec-2015	Checkpoint: Decide whether to Un-suspend project
01-Jul-2016	Delivery of final enhancements batch
15-Jul-2016	Deployment Sign-off Review of final enhancements batch
22-Jul-2016	Closure Sign-off Review

RAG Status : BLUE (suspended)

Report by Jill Nicoll for September 2015

Achievements in last period

Project Brief reviewed and approved
Project planned

Issues

Decision 1: At the request of the Project Sponsor, the project has been suspended. This is to allow time for more enhancements to be proposed, before the initial prioritisation exercise. A checkpoint to review the suspended status has been scheduled for early December. No further action will be taken on the project until then.

Next Steps

FIN110 (AP56-015)

Coldfusion upgrade for finance applications

Category: Compliance

Milestones

Target date	Title
30-Oct-2015	End of planning
30-Mar-2016	Final delivery date
13-Apr-2016	Project closure

RAG Status : RED

Report by Dawn Nicholls for September 2015

Achievements this period

Project was formally opened and website created
Provisional estimate being pulled together with IS Apps stakeholders

Issues

Budget allocation from planning was 100-120 days (medium-sized project) but early estimations suggest that the required budget is likely to be nearer 200 days. The project status is being reported as RED to highlight this anticipated shortfall.

Next steps

Complete Project Brief and related plans, estimates and risks

Section 4: Closed or Withdrawn Projects

Project Info

Project Managers Commentary

FIN105 (AP45-019)

Financial reporting changes for FRS102

David Watters

Category: Compliance

Project closed 07/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin105/completion_report

FIN102 (In-year)

eExpenses Phase 2

Dawn Nicholls

Category: Discretionary (Sponsor Funded)

Project closed 11/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin102/completion_report

FIN101 (AP23-003)

SSO/Launchpad Phase 2

Morna Findlay

Category: Discretionary

Project closed 18/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin101/completion_report

This article was published on Oct 18, 2016

Section 1: Programme Commentary, RAG and Resources Update

Section 2: Projects Not Started

Section 3: Projects in Progress

FIN101 (AP23-003)

Achievements this period

Issues

FIN102 (In-year)

Achievements this period

Issues

Next steps

Achievements

Issues:

Next Steps:

Achievements this period

Issues

Next steps

Section 4: Closed or Withdrawn Projects

FIN102 (In-year)

FIN101 (AP23-003)

Programme Info

Documentation