Report for November 2015
- Report Date
- November 2015
Report compiled by Dawn Nicholls (Programme Manager) for Liz Welch & Lee Hamill (Programme Owners)
Section 1: Programme Commentary, RAG and Resources Update
Section 2: Projects Not Started
Section 3: Projects In Progress
Section 4: Closed or Withdrawn Projects
Section 1: Programme Commentary, RAG and Resources Update
The overall programme budget is in a balanced position with a small contingency being held to cover any technical issues with the ALBACS Replacement or Coldfusion Migrations.
- FIN081 Document Management for Finance Systems - this project is currently suspended and the programme has insufficient budget to re-open. High-level scoping meeting suggests that the bulk of the remaining work could be undertaken by Finance staff. Decision needed on whether this project can now be withdrawn.
- FIN104 Supporting Scan & Destroy Using Serengeti - this project has been suspended for some time due to the volume of higher priority work. Agreement is needed on if/when to progress this project within 15/16. A small number of days (5) are available to undertake some high level analysis to see what technical solutions might be available. DIscussions would then need to take place on how to fund any further work.
- FIN108 - Essential Enhancements (FIS) - this project has been flagged as RED due to the increase in budget during the reporting period. This increase has been approved by all relevant parties and the project is now on GREEN status.
- FIN111 - eExpenses Enhancements - the timeline has been extended following agreement to introduce a 2 month gap mid-project to allow Finance to roll out the application across the University. The final development iterations after the gap will then be utilised to look at priority feedback from the rollout. The overall budget is not affected by this.
- AP45-020 E&B FInance Interface Requirements - this project has been moved out to 16/17 but discussion is needed on whether the project is still required.
- FIN106 ALBACS Replacement - the timeline has been extended slightly to ensure there is sufficient time for Finance to run several live payroll payment runs before the project closes. The budget and scope are not affected.
- FIN109 - Essential Enhancements (SAS) - the project budget has been reduced by 10 days to help cover the deficit for the compliance Coldfusion migrations
- AP56-016 - eFinancials upgrade - the beta release date of the new version of eFinancials has been delayed by ABS to Feb 2016 so the start date of this project has been moved out. The days that this has freed up have been used to offset the deficit for the compliance Coldfusion
- The Strategic Review project is starting to undertake activities but no Project Brief has been agreed or funding secured so this has been flagged as RED and requires further discussion with the SAS Programme Owner.
Section 2: Projects Not Started
| Project Info | Programme Managers Commentary |
AP45-020 Estates & Buildings - Finance interface requirements Core funded Planning - Aug 2016 Delivery - Jan 2017 RAG Status : GREEN | Due to delays in thework being undertaken in Estates & Buildings, this project has been deferred to 16/17 |
AP56-016 eFinancials upgrade Core funded Planning - Jul 2016 Delivery - May 2017 RAG Status : GREEN | ABS have yet to formally release v5 of eFInancials. The current forecast is for the beta version in February 2016 which would result in the project not starting until Jul/Aug 2016 |
AP56-017 Migrate JAMS & eTime applications Core funded Planning - Jan 2016 Delivery - May 2016 RAG Status : GREEN | |
AP56-039 Financial documents revitalisation (Version One) Core funded Planning - Jan 2016 Delivery - May 2016 RAG Status : GREEN | |
AP56-054 Finance BI improvement Core funded Planning - May 2016 Delivery - Jan 2017 RAG Status : GREEN | |
TBC Strategic review of financial systems Sponsor funded Planning - tbc Delivery - tbc RAG Status : RED | Work is already starting on this project but no Project Brief or budget has been agreed. Effort is being temporarily coded to the programme level but this needs to be formally agreed. |
Section 3: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||
FIN081 (AP12-024) Document Management for Finance Applications Category: Discretionary Milestones (TBC) RAG Status : BLUE (Suspended) | Project is currently suspended and the programme has insufficient budget to re-open. High-level scoping meeting suggests that the bulk of the remaining work could be undertaken by Finance staff. Decision needed on whether this project can be withdrawn. | ||||||||||||||||
FIN104 (AP45-018) Supporting scan & destroy policy using Serengeti Category: Compliance Milestones (TBC) RAG Status : BLUE (Suspended) | Project is currently suspended and the programme has insufficient budget to re-open. Suggestion is to spend 5 days looking at high-level requirements to understand what might be possible. | ||||||||||||||||
FIN106 (In-year) ALBACS Replacement Category: Compliance Milestones
RAG Status : GREEN | Report by Anne Mathison for November 2015 Achievements:
Issues:
Next Steps:
Test installation complete. Acceptance testing now underway. | ||||||||||||||||
FIN108 (AP56-042) Essential Enhancements (FIS) Category: Discretionary Milestones
RAG Status : RED, to reflect that RAG has changed within the last month (The current RAG status is GREEN.) | Report by Jill Nicoll for November 2015 Achievements in last period
Issues
Next Steps
| ||||||||||||||||
FIN109 (AP56-042) Essential Enhancements (SAS) Category: Discretionary Milestones (TBC) RAG Status : BLUE (suspended) | Report by Jill Nicoll for November 2015 Project is currently suspended | ||||||||||||||||
FIN110 (AP56-015) Coldfusion upgrade for finance applications Category: Compliance Milestones
RAG Status : GREEN | Report by Ben Armstrong for November 2015 Achievements this period
Issues
Next steps
| ||||||||||||||||
FIN111 (AP56-036) eExpenses enhancements Category: Discretionary Milestones
RAG Status : GREEN | Report by Dawn Nicholls for November 2015 Achievements this period
Issues
Next steps
|
Section 4: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
FIN105 (AP45-019) Financial reporting changes for FRS102 David Watters Category: Compliance | Project closed 07/09/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin105/completion_report |
FIN102 (In-year)eExpenses Phase 2 Dawn Nicholls Category: Discretionary (Sponsor Funded) | Project closed 11/09/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin102/completion_report |
FIN101 (AP23-003)SSO/Launchpad Phase 2 Morna Findlay Category: Discretionary | Project closed 18/09/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin101/completion_report |
FIN086 (AP23-004) ePay Reconciliation Category: Compliance | Project closed 07/10/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin086/completion_report |