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Report for February 2016

Report Date
February 2016

Report compiled by Dawn Holmes (Programme Manager) for Liz Welch & Lee Hamill (Programme Owners)

Section 1: Programme Commentary, RAG and Resources Update

Section 2: Projects Not Started

Section 3: Projects In Progress

Section 4: Closed or Withdrawn Projects

Section 1: Programme Commentary, RAG and Resources Update

 

The programme budget was increased by 100 days this month from the introduction of sponsor funded project FIN112

18 core-funded days are being held on the balance row which have been ear-marked for project FIN113 as this is likely to require additional days due to the complexity of the work required.

  • FIN081 Document Management for FInance Systems has been withdrawn due to insufficient budget.  The CSG Portfolio Owner is looking at a new piece of work to look at paper document handling within Finance as part of the planned office move from Charles Stewart House
  • FIN104 Scan & Destory has re-opened with a small budget to undertake analysis of the as-is position and to examine what options might be available
  • FIN111 eExpenses went live this month and has now been suspended to allow FInance to roll out to EPCC & Clinincal Sciences (over 4000 users).  The project will re-open in May to address feedback from the rollout
  • AP56-039 Version One start date has been moved out to the end of March by mutual agreement
  • FIN110 Coldfusion Migration delivery and closure dates have been moved out to reflect resource availability within the software development team
  • FIN112 Finance Strategic Review was formally started this month with a budget of 100 sponsor funded days to undertake workshops and gap analysis

 

 

 

 

Section 2: Projects Not Started

 

Project InfoProgramme Managers Commentary

AP45-020

Estates & Buildings - Finance interface requirements

Core funded

Planning - Aug 2016

Delivery - Jan 2017

 RAG Status : GREEN

Due to delays in the work being undertaken in Estates & Buildings, this project has been deferred to 16/17

AP56-016

eFinancials upgrade

Core funded

Planning - Jun/Jul 2016

Delivery - May 2017

 RAG Status : GREEN

ABS have informed us that v5 of eFInancials will be released in March.  As this will be the Beta version, it's unlikely that the full version will be released until around June.  The project has been delayed in the plan accordingly.

AP56-039

Financial documents revitalisation (Version One)

Core funded

Planning - Mar 2016

Delivery - Jul 2016

 RAG Status : RED

Project has been moved out to the end of March 2016.  As this change is more than a month the project is flagged on RED.

AP56-054

Finance BI improvement

Core funded

Planning - May 2016

Delivery - Jan 2017

 RAG Status : GREEN

 

 

Section 3: Projects in Progress

 

Project InfoProject Managers Commentary

FIN104 (AP45-018)

Supporting scan & destroy policy using Serengeti

Category: Discretionary

Milestones

Target dateTitle
25-Mar-2016End of analysis
31-Mar-2016Closure

RAG Status : GREEN

Report by Dawn Holmes for February 2016

Achievements this period

  • Project un-suspended
  • 5 days of business analyst resource secured
  • Initial analysis meeting held with key stakeholders from Finance
  • Draft as-is process diagram produced & distributed for review

Issues

  • Minor resource conflicts for the Business Analysts time.  Completion dates have been moved out to the end of March.  As there are no hard milestone dates this is a minor issue.

Next steps

  • System/process demos for Business Analyst
  • Productions of written fundings

FIN106 (In-year)

ALBACS Replacement

Category: Compliance

Milestones

Target DateMilestone Title
05-May-2016Closure
05-May-2016Decommission Albacs

RAG Status : GREEN

Report by Anne Mathison for February 2016

Achievements:

  • Live rollout out in February 16.
  • HSM Personal Ids set up for 11 SAS Finance approvers and users
  • Deployment sign off review (DSOR) has been completed and Finance will now use C-series for all runs
  • Rollout in Live underway, already 10 file type have already been progressed, 2 underway and 5 to be run (when they apply)
  • HSM password actively underway and being used, with Finance SAS to progress (8/11 HSM users active so far)

Issues:

  • None

Next Steps:

  • Deployment sign off review (DSOR) will follow once Finance SAS have agreed Live is correct and that all file types have been run using C-series
  • Remaining HSM personal ids to be active and to be in use
  • 5-7 file types still to be actively used by confirming successful use of C-series

Project has been smoothly progressing with virtually all work being completed by SAS Finance

FIN108 (AP56-042)

Essential Enhancements (FIS)

Category: Discretionary

Milestones

Target date

Title

01-Jul-2016

Delivery of final enhancements batch

15-Jul-2016

Deployment Sign-off Review of final enhancements batch

22-Jul-2016

Closure Sign-off Review

RAG Status : GREEN

Report by Jill Nicoll for February 2016

Achievements in last period

  • Build completed for Batch 2 Jira FIN108-1 (Student Finance Channel)

Issues

  • The Development Technology team leader has been unable to progress the Jiras assigned to him, due to higher priority demands on his time.  Jira FIN108-2 (International Bank Validation) has been reassigned to a colleague, to speed up its progress.
  • The System Designer was unable to honour her FIN108-13 (eTime) Design booking, due to live deployment issues on another project.  The Design booking has been re-requested for a later date.

​Next Steps

  • Finance to provide business requirements for remaining Batch 2 Jiras
  • ISA and Finance to progress with Batch 2 deliveries

FIN109 (AP56-042)

Essential Enhancements (SAS)

Category: Discretionary

Milestones

(TBC)

RAG Status : BLUE  (suspended)

Report by Jill Nicoll for February 2016

Project currently suspended.

FIN110 (AP56-015)

Coldfusion upgrade for finance applications

Category: Compliance

Milestones

Target dateTitle
29-Apr-2016Project Delivery
13-May-2016Project closure

 RAG Status : AMBER

Report by Ben Armstrong for February 2016

Achievements this period

  • eStores application migrated to ColdFusion 11 (CF11) Test Environment
  • WebFirst application migrated to CF11 Dev Environment

Issues

  • The resource issue within the Corporate and Academic Services Development Team Manager was resolved, and the revised project delivery and closure dates approved.  As the delivery date was pushed back by just under a month, the project has been assigned an Amber status this month but following approval for the revised dates the project will revert to a Green status next month provided there are no further delays.

  • The developer for the WPM application migration noted that the WPM service has its own ColdFusion instance, however Dev Tech had not been aware of this when they originally set up the CF11 environment.  This has resulted in re-work to create and configure the new instance on the three environments (6 instances in total) which will require a minimum of a half day of effort.  This will not adversely impact the overall project timeline or budget but will be captured in the lessons log.

Next steps

  • Complete User Acceptance Testing on eStores, and deploy eStores to Live
  • Migrate WebFirst to CF11 in Test and deploy to Live following successful UAT
  • Migrate Salary Forecasting application to Dev and Test, and deploy to Live following successful UAT
  • Migrate Finance Channel/FPA and WPM applications to Dev and Test, and deploy to Live following successful UAT

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

Target dateTitle
29-Apr-2016First phase of rollouts completed by Finance
10-Jun-2016End of additional development iterations
14-Jun-2016Go-live (final)
24-Jun-2016End of maintenance iteration
01-Jul-2016Closure

RAG Status : BLUE (suspended)

Report by Dawn Holmes for February 2016

Achievements this period

  • Completion of development iteration 4. Completed User Stories are documented on the iteration 4 page
  • The latest version of eExpenses went live on 9th Feb
  • Handover to support took place
  • Project temporarily suspended to allow Finance to roll out to EPCC & Clinical Sciences (over 4000 users)

Issues

  • None

Next steps

  • Unsuspend project w/c 25th April

FIN112

Strategic Review of Financial Review

Category: Funded

Milestones

Target dateTitle
29-Feb-2016End of planning
30-Jun-2016Workshops complete
15-Jul-2016Action plans complete
29-Jul-2016Closure

 RAG Status : GREEN

Report by Dawn Holmes for February 2016

Achievements this period

  • Formal scope and funding position agreed for the project
  • Draft Project Brief produced & distributed for review
  • Departments identified for further workshops, initial contact made, and dates now being planned in

Issues

  • Business Lead on annual leave so not available to review Project Brief.  This has delayed the sign-off of the planning stage.

Next steps

  • Sign-off of Project Brief and planning stage
  • Follow-up workshop with HSS
  • Confirmed dates planned in for all remaining workshops

FIN113 (AP56-017)

Migrate JAMS & eTime applications

Category: Compliance

Milestones

Target dateMilestone Title
30-Mar-2016Build DEV for eTime
30-Mar-2016Build Dev for JAMS
25-May-2016eTime Delivery Date
25-May-2016JAMS Delivery Date
31-May-2016Closure

 RAG Status : GREEN

Report by Anne Mathison for February 2016

Achievements in last period:

  • Detailed project estimate agreed upto Build DEV for JAMS and eTime
  • Agreed whole project will be re-estimated after both BUILD's complete
  • Discussion with Senior User
  • Brief completed and approved

Issues:

  • None

Next Steps:

  • JAMS TAD
  • eTime TAD
  • Agreed (by Dev and CSG Dev 29-Feb) that Bamboo excluded from this project as no development work required by CSG Dev.
  • Start to migrate JAMS environment
  • Start to migrate eTime environment
  • Establish contact with supplier

Section 4: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

FIN105 (AP45-019)

Financial reporting changes for FRS102

David Watters

Category: Compliance

Project closed 07/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin105/completion_report

FIN102 (In-year)

eExpenses Phase 2

Dawn Holmes

Category: Discretionary (Sponsor Funded)

Project closed 11/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin102/completion_report

FIN101 (AP23-003)

SSO/Launchpad Phase 2

Morna Findlay

Category: Discretionary

Project closed 18/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin101/completion_report

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Project closed 07/10/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin086/completion_report

FIN081 (AP12-024)

Document Management for Finance Applications

Category: Discretionary

Project withdrawn due to insufficient budget

 

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Programme Info

Programme
Finance (FIN)
Programme Manager
Ben Armstrong
Programme Owner
Lorna M McLoughlin
Status
Open
Management Office
ISG PMO

Session 24/25

Documentation

Not available.