Report for March 2016

Report Date: March 2016

Report compiled by Dawn Holmes (Programme Manager) for Liz Welch & Lee Hamill (Programme Owners)

Section 1: Programme Commentary, RAG and Resources Update

Section 2: Projects Not Started

Section 3: Projects In Progress

Section 4: Closed or Withdrawn Projects

Section 1: Programme Commentary, RAG and Resources Update

The overall FIN programme budget was reduced by 25 days this month as the majority of the 30 days work planned this year to start the eFinancials upgrade will now take place next year. This had been allowed for the planning process so next year's planned projects will not be affected.
FIN104 Scan & Destroy is on AMBER status this month as the Business Analyst has encountered issues securing time with business partners in FIS which has pushed out the delivery date. The revised dates have still to be agreed with the Project Sponsor.
FIN114 Version One will be starting in April as planned & a project manager has been assigned
FIN109 Essential Enhancement (SAS) is on RED status this month as the requirements have not yet been clarified so this is resulting in uncertainty over what resources may be required & whether they will be available within the planned timescales.
FIN110 Coldfusion Upgrade is on AMBER this month as the delivery date has had to move out by 2 weeks to allow adequeate time for testing.
Some urgent eTIme work has been flagged up & discussions are underway as to how best to fund this work & how to prioritise it alongside existing plans. We hope to have this clarified within the next couple of weeks.

Section 2: Projects Not Started

Project Info	Programme Managers Commentary
AP45-020 Estates & Buildings - Finance interface requirements Core funded Planning - Aug 2016 Delivery - Jan 2017 RAG Status : GREEN	Due to delays in the work being undertaken in Estates & Buildings, this project has been deferred to 16/17
AP56-016 eFinancials upgrade Core funded Planning - Jun/Jul 2016 Delivery - May 2017 RAG Status : GREEN	ABS have informed us that v5 of eFInancials will be released in March. As this will be the Beta version, it's unlikely that the full version will be released until around June. The project has been delayed in the plan accordingly.
AP56-039 Financial documents revitalisation (Version One) Core funded Planning - Apr 2016 Delivery - Jul 2016 RAG Status : GREEN	Project is starting w/c 4th April and a Project Manager has been assigned (Nikki Hackett Reed)
AP56-054 Finance BI improvement Core funded Planning - May 2016 Delivery - Jan 2017 RAG Status : GREEN

Section 3: Projects in Progress

Project Info

Project Managers Commentary

FIN104 (AP45-018)

Supporting scan & destroy policy using Serengeti

Category: Discretionary

Milestones

Target date	Title
17-Jun-2016	End of analysis
30-Jun-2016	Closure

RAG Status : AMBER

Report by Dawn Holmes for March 2016

Achievements this period

Draft 'as is' process diagrams produced
A number of issues and querieshave been flushed out

Issues

Difficulties securing time in business partners' diaries due to volume of other finance work taking place. This has resulted in the delivery date & closure being delayed so the project is being reported on AMBER.

Next steps

Clarify outstanding queries
Complete 'as is' analysis

FIN106 (In-year)

ALBACS Replacement

Category: Compliance

Milestones

Date	Milestone
05-May-2016	Decommission Albacs
05-May-2016	Closure

RAG Status : GREEN

Report by Anne Mathison for March 2016

Achievements:

Deployment sign off review (DSOR) was successfully completed at end of February
Live CSeries continues as normal activity, all files have been sent apart from instances where new set up required. The procedures set up have been well proven
HSM password set up and use is proven every time a payment is required. Only 1 from 11 HSM user remains to be set up, but SAS Finance have that in hand (at 1/4)

Issues

None

Next Steps:

Decommission Albacs
Complete Albcas Closure

Project has been smoothly progressing with all work being completed by SAS Finance. Once decommissionned Albacs the project can be closed

FIN108 (AP56-042)

Essential Enhancements (FIS)

Category: Discretionary

Milestones

15-Jul-2016	Deployment Sign-off Review of final enhancements batch
22-Jul-2016	Closure Sign-off Review

RAG Status : GREEN

Report by Jill Nicoll for March 2016

Achievements in last period

Live roll-out completed for Batch 2 Jira FIN108-25 (eInvoicing)
Dev deployment completed for Batch 2 Jira FIN108-2 (International Bank Validation)
System Design completed for Batch 2 Jira FIN108-13 (eTime H2020 report)

Issues

The Test deployment for Batch 2 Jira FIN108-2 (International Bank Validation) has failed UAT testing. Development Technology resources are being sought to resolve issues.
The Batch 2 priorities remain in flux, with changes being applied, and/or Jiras being added or removed, at each monthly project meeting.
The project budget is now very close to being fully committed. There is a risk that the second eTime Jira, which was added to Batch 2 this month, will not be able to be fully delivered within the remaining budget. A lower scope delivery option is under discussion, as are a number of alternative funding options for the project.

Next Steps

Finance to provide business requirements for remaining Batch 2 Jiras
ISA and Finance to progress with Batch 2 deliveries
Programme Manager and Project Sponsor to discuss funding options for remaining project requirements

FIN109 (AP56-042)

Essential Enhancements (SAS)

Category: Discretionary

Milestones

15-Jul-2016	Deployment Sign-off Review of final enhancements batch
22-Jul-2016	Closure Sign-off Review

RAG Status : RED

Report by Jill Nicoll for March 2016

Achievements in last period

Project unsuspended

Issues

The project will be unable to progress until requirements have been confirmed, raised as Jiras, and selected for inclusion in a development Batch. To date, no Jiras have been raised. The project's scope therefore remains unknown. Consequently, the Scope and Overall RAG statuses are Red.

Next Steps

Business Lead to raise Jiras for confirmed Batch 1 requirements, and assign to PM.

FIN110 (AP56-015)

Coldfusion upgrade for finance applications

Category: Compliance

Milestones

Target date	Title
17-May-2016	Project Delivery
31-May-2016	Project closure

RAG Status : AMBER

Report by Ben Armstrong for March 2016

Achievements this period

WebFirst and Salary Forecasting applications each passed User Acceptance Testing (UAT) in the Cold Fusion 11 (CF11) Test Environment
Technical Architecture Documents were signed off for the eStores, Web First, Finance Channel/FPA and Salary Forecasting applications
Deployment Checklists were completed for the eStores and Web First applications
Project estimate was reduced from 186 days to 172 days as good progress was made with 5 of the 7 applications already in UAT, of which 2 applications have passed UAT. The Bamboo deployments for the 5 applications deployed to the CF11 Test environment were carried out very efficiently and taken less effort than estimated.

Issues

A change to the project delivery and closure dates was made, following approval from the Finance Business Lead and the IS Applications Programme Manager, to enable sufficient time for UAT to be completed on the EIT application, which is the last Finance application scheduled to be migrated. As this change has moved the delivery and closure dates back by approximately 2 weeks, this project is reporting Time as AMBER this month. It should be noted that the dates remain comfortably within the hard deadlines set for all applications to be migrated to CF11 and the project will report as GREEN next month provided there are no further issues.
The Test portal/channel for both the eStores and TAS applications is pointing at the Live application. The Developer (following consulation with the project team including the Finance Business Lead) has agreed to fix these issues despite this being a pre-existing issue and not related to the CF11 migration. The rationale for this is that it will take a small amount of time to enhance the code and save a larger amount of time being expended on a future support call. It also guarantees that UAT will be properly managed and incorporate the portal/channel route for users of these applications. As this means a small change to scope for these application migrations, the project is reporting Scope as AMBER this month but will revert to GREEN next month provided there are no further issues.

Next steps

Migrate the WebFirst, Salary Forecasting and eStores applications to Live in CF11
Complete UAT for the Finance Channel/FPA and WPM applications, and plan the respective migration to Live dates
Sign off the Technical Architecture Documents for the WPM, Time Allocation Survey and EIT applications
Complete the Deployment Checklists for the Salary Forecasting, Finance Channel/FPA, WPM, Time Allocation Survey and EIT applications

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

RAG Status : BLUE (suspended)

Report by Dawn Holmes for March 2016

Project is currently suspended

FIN112

Strategic Review of Financial Review

Category: Funded

Milestones

Target date	Title
30-Jun-2016	Workshops complete
15-Jul-2016	Action plans complete
29-Jul-2016	Closure

RAG Status : GREEN

Report by Dawn Holmes for March 2016

Achievements this period

Project Brief finalised, reviewed and formally signed off by key stakeholders
Follow-up workshop held with VAT/Tax team
Follow-up workshop held with HSS College finance staff
9 of the 12 planned workshops have now been scheduled in

Issues

None currently

Next steps

Workshops with Accounts Payable, Accounts Receivable and Financial Accounts

FIN113 (AP56-017)

Migrate JAMS & eTime applications

Category: Compliance

Milestones

Target date	Milestone Title
15-Apr-2016	Build DEV for JAMS
22-Apr-2016	Build Dev for eTime
25-May-2016	eTime Delivery Date
25-May-2016	JAMS Delivery Date
31-May-2016	Closure

RAG Status : GREEN

Report by Anne Mathison for March 2016

Achievements in last period:

JAMS TAD
Agreed (by Dev and CSG Dev 29-Feb) that Bamboo excluded from this project as no development work required by CSG Dev.
Migrated JAMS environment in DEV
Requested load balancer to be updated (Unix) for Dev, Test , Live for JAMS and eTime

Issues:

None

Next Steps:

eTime TAD
Migrate eTime environment in DEV
Load balancer to be updated (Unix) for Dev, Test , Live for JAMS and eTime
Test JAMS in DEV
Migrate JAMS environment in TEST
Migrate eTime environment in TEST

Section 4: Closed or Withdrawn Projects

Project Info

Project Managers Commentary

FIN105 (AP45-019)

Financial reporting changes for FRS102

David Watters

Category: Compliance

Project closed 07/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin105/completion_report

FIN102 (In-year)

eExpenses Phase 2

Dawn Holmes

Category: Discretionary (Sponsor Funded)

Project closed 11/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin102/completion_report

FIN101 (AP23-003)

SSO/Launchpad Phase 2

Morna Findlay

Category: Discretionary

Project closed 18/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin101/completion_report

FIN086 (AP23-004)

ePay Reconciliation

Category: Compliance

Project closed 07/10/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin086/completion_report

FIN081 (AP12-024)

Document Management for Finance Applications

Category: Discretionary

Project withdrawn due to insufficient budget

This article was published on Oct 18, 2016

Section 1: Programme Commentary, RAG and Resources Update

Section 2: Projects Not Started

Section 3: Projects in Progress

Achievements this period

Issues

Next steps

Achievements:

Issues

Next Steps:

Achievements this period

Issues

Next steps

Achievements this period

Issues

Next steps

Issues:

Next Steps:

Section 4: Closed or Withdrawn Projects

FIN102 (In-year)

FIN101 (AP23-003)

Programme Info

Documentation