Report for April 2016

AP45-020

Estates & Buildings - Finance interface requirements

Core funded

Planning - Aug 2016

Delivery - Jan 2017

 RAG Status : GREEN

Due to delays in the work being undertaken in Estates & Buildings, this project has been deferred to 16/17

AP56-016

eFinancials upgrade

Core funded

Planning - Jun/Jul 2016

Delivery - May 2017

 RAG Status : GREEN

ABS still have not confirmed the release date for v5 of eFInancials so the majority of this project has now been moved out to 16/17 with just a small number of days retained in 15/16 for project initiation.

AP56-054

Finance BI improvement

Core funded

Planning - May 2016

Delivery - Jan 2017

 RAG Status : GREEN

FIN104 (AP45-018)

Supporting scan & destroy policy using Serengeti

Category: Discretionary

Milestones

RAG Status : GREEN

FIN106 (In-year)

ALBACS Replacement

Category: Compliance

Milestones

RAG Status : GREEN

FIN108 (AP56-042)

Essential Enhancements (FIS)

Category: Discretionary

Milestones

RAG Status : GREEN

Report by Jill Nicoll for April 2016

Achievements in last period

• Changes signed off for Batch 2 Jira FIN108-1 (Student Finance Channel)
• Live reports delivered for Batch 2 Jira FIN108-23 (eTime Research Timesheet Summary Report)
• Live roll-out procedure documentation completed for Batch 2 Jira FIN108-27 (eInvoicing)
• Batch 2 closed
• Batch 3 content agreed and prioritised
• Batch 3 opened

Issues

• The Test deployment for Batch 2 Jira FIN108-2 (International Bank Validation) failed UAT testing in March.  There has been no progress toward resolving the issues, due partly to continuing Development Technology resource constraints, and partly to the issues being between two software packages that are provided by two different external suppliers.  At ISA's request, the Business Lead is seeking direct assistance from ABS.  Jira FIN108-2 has been carried forward into Batch 3.  Risk 12 has been raised.
• The project budget is now very close to being fully committed.  Any proposed additions to Batch 3 scope may therefore have to be offset by reducing the currently-agreed scope.

​Next Steps

• Finance to provide business requirements for remaining Batch 3 Jiras
• ISA and Finance to progress with Batch 3 deliveries
• Programme Manager and Project Sponsor to discuss funding options for remaining project requirements

FIN109 (AP56-042)

Essential Enhancements (SAS)

Category: Discretionary

Milestones

RAG Status : GREEN

Report by Jill Nicoll for April 2016

Achievements in last period

• Batch 1 requirements selected and prioritised
• ISA effort estimated, and ISA resources secured

Issues

• n/a

Next Steps

• Project team to progress with Batch 1 deliveries

FIN110 (AP56-015)

Coldfusion upgrade for finance applications

Category: Compliance

Milestones

RAG Status : AMBER

Report by Ben Armstrong for April 2016

Achievements this period

• The upgrade to the Salary Forecasting application was successfully deployed in its Cold Fusion 11 (CF11) Live Environment
• Issues preventing the deployment of the CF11 changes to the WebFirst and eStores application's Live environments have now been resolved, making them ready for go-live

Issues

• The automatic update between eAuthorisations and WebFirst in the Test environment was not working on the date that the CF11 changes to the WebFirst application's Live environment were scheduled to be deployed, following a decision by the Business Lead after progress was reported by the project team.  The issue has now been resolved and an alternative go-live date for WebFirst is to be agreed shortly.

• The migrations for Finance Channel/FPA and WPM have incurred delays due to issues found in testing; a number of issues remain unresolved which presents a risk to the scheduled project delivery date; as a result the project is marked as AMBER this month.  Work will be undertaken to ensure the necessary resources and skills are made available to resolve the issues in a timely manner.

Next steps

• Deploy the CF11 changes to the TAS and WIT application Test environments; complete UAT
• Migrate the WebFirst, eStores, Finance Channel/FPA, WPM, TAS and EIT applications to Live in CF11
• Sign off the Technical Architecture Documents for the eStores, Finance Channel/FPA, WPM, TAS and EIT applications
• Complete the Deployment Checklists for the eStores, Finance Channel/FPA, WPM, TAS and EIT applications

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

 RAG Status : RED/BLUE (suspended)

Report by Dawn Holmes for April 2016

This project was due to be un-suspended this month but following discussions with the Project Sponsor we have agreed to postpone the un-suspension until late September.  This is due primarily to the pressure of other Finance projects taking place in 15/16 and the volume of effort required to complete the first phase of eExpenses rollout.  Further details about the change can be seen in the Issue/Change Log.

FIN112

Strategic Review of Financial Review

Category: Funded

Milestones

RAG Status : GREEN

Report by Dawn Holmes for April 2016

Achievement this period

• Workshops held with Accounts Payable, Accounts Receivable and Financial Accounting

Issues

• The Project Support Office has left the University so the workshops write-up & future workshop planning is running a bit behind schedule
• Quick wins identified to-date have not required IS Applications development so very little of the allocated budget has been spent.  The Project Manager and Project Sponsor will need to review whether the budget should be reduced.

Next steps

• Further workshops planned with SCE, MVM, ISG and Cash Office
• Bring new Project Support Officer up to speed with workshops
• Start consolidation and analysis of workshop outputs

FIN113 (AP56-017)

Migrate JAMS & eTime applications

Category: Compliance

Milestones

 RAG Status : AMBER

Report by Anne Mathison for April 2016

Issues:

• Resourcing issues

Next Steps:

• resolve resourcing bookings
• eTime TAD
• Migrate eTime environment in DEV
• Load balancer to be updated (Unix) for Dev, Test , Live for JAMS and eTime
• Test JAMS in DEV
• Migrate JAMS environment in TEST
• Migrate eTime environment in DEV

Project RAG status of AMBER due to resourcing issues

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Milestones

 RAG Status : GREEN

Report by Nikki Hacket-Reed for April 2016

Achievements this period

A meeting to introduction myself to the Finance Team and understand their concerns and challenges around the Financial Documentation Revitalisation Version 1 deliverable. Also to establish the scope of the deliverable.

A meeting with Anne and Paul to introduce myself and discuss the deliverable requirements of the Finance Team.

'AS'IS' process mapped. 'AS IS' Sign off is no longer required due to the 'Access Rights' scope deliverable no longer being relevant as Corporate Policy and Audit dictate this is not allowed.

Weekly team meeting organised and in diaries

Draft plan/3point Estimate completed

Asta tasks set up and initial timesheet assignments allocated as agreed with Anne and Paul.

Issues

NONE

Next Steps

Project Brief signed off and presented to WIS for approval

Business Requirements established and documented

Technical Design Document

Implementation plan and test scripts written

FIN105 (AP45-019)

Financial reporting changes for FRS102

David Watters

Category: Compliance

Project closed 07/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin105/completion_report

FIN102 (In-year)

eExpenses Phase 2

Dawn Holmes

Category: Discretionary (Sponsor Funded)

Project closed 11/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin102/completion_report

FIN101 (AP23-003)

SSO/Launchpad Phase 2

Morna Findlay

Category: Discretionary

Project closed 18/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin101/completion_report

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Project closed 07/10/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin086/completion_report

FIN081 (AP12-024)

Document Management for Finance Applications

Category: Discretionary