Report for May 2016

Report Date: May 2016

Report compiled by Dawn Holmes (Programme Manager) for Liz Welch & Lee Hamill (Programme Owners)

Section 1: Programme Commentary, RAG and Resources Update

FIN106 ALBACS Replacement successfully completed this month. Completion report linked in section 4.

FIN114 Financial Documents Revitalisation (Version One) and FIN112 Strategic Review of Financial Systems are both now expected to span into early 16/17. This will impact on the planned project work for 16/17 by approximately 20 days and funding options are still to be discussed with the relevant Project Sponsors.

Other project work is expected to complete in June/July as planned and the programme budget is in a healthy position with adequeate coverage for the remaining planned work.

Section 2: Projects Not Started

Project Info	Programme Managers Commentary
AP45-020 Estates & Buildings - Finance interface requirements Core funded Planning - Aug 2016 Delivery - Jan 2017 RAG Status : GREEN	This is now planned for 16/17
AP56-016 eFinancials upgrade Core funded Planning - Aug 2016 Delivery - May 2017 RAG Status : AMBER	ABS still have not confirmed the release date for v5 of eFInancials so all of this project has now been moved out by a further month to start in 16/17
AP56-054 Finance BI improvement Core funded Planning - Aug 2016 Delivery - Apr 2017 RAG Status : RED	The project start date has been moved out to start in August at the request of the Project Sponsor so that it follows on from the FInancial Strategic Review

Section 3: Projects in Progress

Project Info

Project Managers Commentary

FIN104 (AP45-018)

Supporting scan & destroy policy using Serengeti

Category: Discretionary

Milestones

Target date	Title
01-Jul-2016	End of analysis
15-Jul-2016	Closure

RAG Status : AMBER

Report by Dawn Holmes for May 2016

Achievement this period

Analysis of 'as is' process is complete
Statistics compiled on Serengeti reliability

Issues

The analysis has been more complex than anticipated as the current processwas not well understood or documentated. This has resulted in a need for an additional 4 days budget to complete the analysis summary.
Due to annual leave and resource conflicts from higher priority projects, the analysis sign-off and closure have been moved out by 2 weeks.
As a result of these two issues the project is being reported on AMBER

Next steps

Complete write-up of summary & recommendations document

FIN106 (AP45-925)

ALBACS Replacement

Category: Compliance

Milestones

N/A

RAG Status : BLUE

Report by Anne Mathison for May 2016

Achievements:

3 months successfully running with C-Series
Decommissioned Albacs
Tidy up of Albacs completed and removal from servers
Completed Albcas Closure
Albacs Replacement Closure to WIS 3-Jun-16

Issues

None

Next Steps:

Project Closed

FIN108 (AP56-042)

Essential Enhancements (FIS)

Category: Discretionary

Milestones

15-Jul-2016	Deployment Sign-off Review of final enhancements batch
22-Jul-2016	Closure Sign-off Review

RAG Status : RED

The RAG status shows as RED, to reflect that the scope and budget have changed within the last month.
The current status of all RAG measures is GREEN.

Report by Jill Nicoll for May 2016

Achievements in last period

Build completed for Batch 3 Jira FIN108-13 (eTime - H2020 Print Preview for new Category/Tasks Types)
eFin Dev and Test issues resolved for Batch 3 Jira FIN108-2 (International Bank Validation (Phase 1) - Change of Hosting from UOE to Experian)
Batch 3 budget and scope extended, for the development of an eTime reporting universe, and to address a prioritised list of eExpenses / eAuthorisations Jiras transferred from FIN111.
Acceptance testing sign-off achieved for Batch 3 Jira FIN108-32 (Build eTime universe and Research FP7 report)

Issues

Finance have identified a number of critical enhancements required to eTime and eExpenses. The top priority items from this list have been added to the project's scope.
To meet the added scope, 32 ring-fenced days have been added to the project's budget, from the Finance Programme (22 days from Balance row; 10 days from Project Planning row).
FPM Dev issues for Batch 3 Jira FIN108-26 (FPM v2.3 Configuration on Dev Environment) are not yet resolved.

Next Steps

Finance to provide business requirements for remaining Batch 3 Jiras
ISA and Finance to progress with Batch 3 deliveries

FIN109 (AP56-042)

Essential Enhancements (SAS)

Category: Discretionary

Milestones

15-Jul-2016	Deployment Sign-off Review of final enhancements batch
22-Jul-2016	Closure Sign-off Review

RAG Status : GREEN

Report by Jill Nicoll for May 2016

Achievements in last period

eFin password change applied in Dev (FIN109-8)
Acceptance testing sign-off achieved for eAuthorisations universe and reports (FIN109-10)
eFin BI access changes signed off in Live (FIN109-19)

Issues

UAT Testing on the eAuthorisations BI universe and reports extended beyond the planned sign-off and deployment date, and beyond the planned budget.
- With the agreement of the Business Lead and the Programme Manager, the IS effort for this extension was transferred to FIN112.

Next Steps

Deploy eAuthorisations BI universe and reports to Live (FIN109-10)
Apply eFin password changes to Test (FIN109-8)

FIN110 (AP56-015)

Coldfusion upgrade for finance applications

Category: Compliance

Milestones

Target date	Title
10-Jun-2016	Project Delivery
08-Jul-2016	Project closure

RAG Status : AMBER

Report by Ben Armstrong for May 2016

Achievements this period

The upgrades to the Web First and eStores applications were successfully deployed in their Cold Fusion 11 (CF11) Live Environments on 11th May
The upgrades to the Student Finance Channel and WPM applications were successfully deployed in their Cold Fusion 11 (CF11) Live Environments on 24th May

Issues

Project delivery date moved out by 3 weeks due to issues encountered with testing the Online Print Credit application, which has a dependency on EIT. The change to dates was approved by the Sponsor, Programme Manager and WIS. The issue was resolved and the Time RAG is shown as AMBER this month to reflect the change in dates but will revert to GREEN next month.

Next steps

Fix the issues found in the Student Finance Channel's Live environment following the ColdFusion deployment
Fix the outstanding issues found with the Time Allocation Survey and EIT applications' Live environments following their ColdFusion deployments
Migrate the TAS and EIT applications to Live in CF11
Confirm deployment sign off for all applications migrated by the project; this is scheduled for 21st June

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

RAG Status : BLUE (suspended)

Report by Dawn Holmes for May 2016

This project is now suspended until 16/17

FIN112

Strategic Review of Financial Review

Category: Funded

Milestones

Target date	Title
30-Jun-2016	Workshops complete
15-Jul-2016	Action plans complete
29-Jul-2016	Closure

RAG Status : GREEN

Report by Dawn Holmes for May 2016

Achievements this period

4 further workshops have taken place this month, ISG, SCE, MVM & Cash Office
Workshop outputs written up & distributed for review
First draft analysis of workshop outputs reviewed with Business Leads
6 additional workshops have been requested by the Project Sponsor, which are being arranged for June/July

Issues

Discussion held with Finance Business Leads regarding potentially reducting the budget asthere was still a substantial amount remaining to be used in 15/16 but due to the additional workshops this reduction is now not required.
It is proving difficult to schedule the additional workshops before the end of June due to the holiday season and financial year end. There is a chance that the project may have to extend into 16/17 in order to complete all of the requested workshops or that the number of workshops will have to be reduced. This is still to be discussed with the Project Sponsor.

Next steps

Confirm and conduct remaining workshops
Complete analysis on remaining workshop outputs
Consolidate common themes to create action plans & quick wins

FIN113 (AP56-017)

Migrate JAMS & eTime applications

Category: Compliance

Milestones

Date	Milestone
10-Jun-2016	Acceptance for eTime
13-Jun-2016	Acceptance for JAMS
15-Jun-2016	Live for eTime
22-Jun-2016	LIVE for JAMS
29-Jun-2016	DSOR for eTime
6-Jul-2016	DSOR for JAMS
6-Jul-2016	Closure

RAG Status : RED

Report by Anne Mathison for May 2016

Achievements:

eTime TAD completed
JAMS TAD completed and updated (3-Jun)
Migrated eTime environment in DEV
DEV Build for eTime completed
Dev Tech resourcing bookings resolved
Migrate JAMS environment in DEV
Build JAMS in DEV
Migrated eTime environment in TEST
Migrate JAMS environment in TEST
Load balancer updated (Unix) for Dev and Test for JAMS and eTime
Revised Milestones and Budget approved

Issues:

Additional 15 days budget required to cover technical issues encountered in Dev, plus further delayed delivery & closure milestones, therefore the project is reported on RED this month

Next Steps:

eTime TAD updated (6-Jun)
Acceptance Test eTime in TEST
Acceptance Test JAMS in TEST
Live prep for eTime
Live prep for JAMS
Load balancer updated (Unix) for Live for JAMS and eTime
eTime LIVE
JAMS LIVE
DSOR for eTime
DSOR for JAMS

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Milestones

Target date	Title	Complete
06/05/16	Planning	YES
29/07/16	Delivery	NO
30/08/16	Closure	NO

RAG Status : AMBER

Report by Nikki Hackett-Reed for May 2016

Achievements this period

Project Brief signed off and WIS approved

Business Requirement Definition W/S/ TO BE review/ Documentation Look & Feel review/BRD Signed off

Implementation plan and test scripts written

John Milliken engaged to review documentation cleanse/amendments

ABS resource challenges (leavers), John Miliken Annual Leave (20/6-01/7) and Gordon Forbes Annual Leave (04/07-15/07) have all impacted on our proposed support requiremetns for delivery prior to 15/16 year end.

UAT period, whilst still over a 2 week period has been reduced to 5 days instead of 10 days.

Handover to production may be impacted

GO LIVE still with in 15/16 (29/07) but Closure 16/17 (30/08 )

Issues

Issue 5 (Risk5) - 03/06/16 - Due to ABS resource challenges the period in which John Miliken from ABS can support us for concurrent Build/ Integration/ Acceptance / Delivery has been extended to 21/07 - 27/07 which means we will not close until 30/08 and enter 16/17.

Next Steps

None in June

Section 4: Closed or Withdrawn Projects

Project Info

Project Managers Commentary

FIN105 (AP45-019)

Financial reporting changes for FRS102

David Watters

Category: Compliance

Project closed 07/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin105/completion_report

FIN102 (In-year)

eExpenses Phase 2

Dawn Holmes

Category: Discretionary (Sponsor Funded)

Project closed 11/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin102/completion_report

FIN101 (AP23-003)

SSO/Launchpad Phase 2

Morna Findlay

Category: Discretionary

Project closed 18/09/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin101/completion_report

FIN086 (AP23-004)

ePay Reconciliation

Category: Compliance

Project closed 07/10/2015

Link to completion report https://www.projects.ed.ac.uk/project/fin086/completion_report

FIN081 (AP12-024)

Document Management for Finance Applications

Category: Discretionary

Project withdrawn due to insufficient budget

FIN106 (AP45-925)

Albacs Replacement

Category: Compliance

Project Closed 31/05/2016

Link to completeion report https://www.projects.ed.ac.uk/project/fin106/completion_report

This article was published on Oct 18, 2016

Section 1: Programme Commentary, RAG and Resources Update

Section 2: Projects Not Started

Section 3: Projects in Progress

Achievement this period

Issues

Next steps

Achievements:

Issues

Next Steps:

Achievements this period

Issues

Next steps

Achievements this period

Issues

Next steps

Achievements:

Issues:

Next Steps:

Report by Nikki Hackett-Reed for May 2016

Achievements this period

Issues

Next Steps

Section 4: Closed or Withdrawn Projects

FIN102 (In-year)

FIN101 (AP23-003)

Programme Info

Documentation