Report for June 2016
- Report Date
- June 2016
Report compiled by Dawn Holmes (Programme Manager) for Liz Welch & Lee Hamill (Programme Owners)
Section 1: Programme Commentary, RAG and Resources Update
Section 2: Projects Not Started
Section 3: Projects In Progress
Section 4: Closed or Withdrawn Projects
Section 1: Programme Commentary, RAG and Resources Update
Key highlights & issues this month: -
- FIN108 Essential Enhancements (FIS) - emerging risk that international bank validation issues in FPM may not beresolved before year end. ABS are working on a fix for FPM as a priority. but this may not be available until early August. This will impact on 16/17 plans and budgets.
- FIN110 Coldfusion Migratios - now delivered and project closing
- FIN112 Strategic Review - emerging risk that not all workshops will be complete before year end. This will impact on 16/17 plans and budgets
- FIN113 Migrate eTime & JAMS - now delivered and project closing
- FIN114 Version One - due to resource conflicts within both Finance and ABS, the project closure will now be extending into early August. The project is forecasting a reduced budget estimate as the majority of the work needs to be undertaken by ABS
- eFin upgrade - ABS have recently reported that the V5 beta version is now out with early adopters. Start date for our updgrade has been moved out to October.
The programme budget is reporting a surplus this month due to FIN108, FIN112 and FIN114 now forecasting to extend into 16/17 plus the reduced estimate for FIN114. This surplus will be released to the CSG portfolio for re-prioritisaiton.
Section 2: Projects Not Started
Project Info | Programme Managers Commentary |
AP45-020 Estates & Buildings - Finance interface requirements Core funded Planning - Aug 2016 Delivery - Jan 2017 RAG Status : GREEN | This is now planned for 16/17 |
AP56-016 eFinancials upgrade Core funded Planning - Oct 2016 Delivery - Jul 2017 RAG Status : RED | ABS have now confirmed that eFinancial v5 Beta is out with early adopters. As the perference is to allow a few month between early release and our upgrade, the project start date has now been moved out by a further 2 months to start in October. |
AP56-054 Finance BI improvement Core funded Planning - Aug 2016 Delivery - Apr 2017 RAG Status : GREEN | This is now planned for 16/17 |
Section 3: Projects in Progress
Project Info | Project Managers Commentary | ||||||||
FIN104 (AP45-018) Supporting scan & destroy policy using Serengeti Category: Discretionary Milestones
RAG Status : GREEN | Report by Dawn Holmes for June 2016 Achievement this period
Issues
Next steps
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FIN108 (AP56-042) Essential Enhancements (FIS) Category: Discretionary Milestones
RAG Status : AMBER | Report by Jill Nicoll for June 2016 Achievements in last period
Issues
Next Steps
The project status is given as Amber
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FIN109 (AP56-042) Essential Enhancements (SAS) Category: Discretionary Milestones
RAG Status : GREEN | Report by Jill Nicoll for June 2016 Achievements in last period
Issues
Next Steps
The RAG status is given as Green | ||||||||
FIN110 (AP56-015) Coldfusion upgrade for finance applications Category: Compliance Milestones
RAG Status : GREEN | Report by Ben Armstrong for June 2016 Achievements this period
Issues
Next steps
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FIN111 (AP56-036) eExpenses enhancements Category: Discretionary Milestones RAG Status : BLUE (suspended) | Report by Dawn Holmes for June 2016 This project is now suspended until 16/17 | ||||||||
FIN112 Strategic Review of Financial Review Category: Funded Milestones
RAG Status : AMBER | Report by Dawn Holmes for June 2016 Achievements this period
Issues
Next steps
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FIN113 (AP56-017) Migrate JAMS & eTime applications Category: Compliance Milestones
RAG Status : BLUE | Report by Anne Mathison for June 2016 Report Date: June 2016Achievements this period:
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FIN114 (AP56-039) Financial documents revitalisation (Version One) Category: Discretionary Milestones
RAG Status : GREEN | Report by Nikki Hackett Reed for June 2016 Achievements this periodABS resource challenges (leavers), John Miliken Annual Leave (20/6-01/7) and Gordon Forbes Annual Leave (04/07-15/07) have all impacted on our proposed support requirements for delivery prior to 15/16 year end. UAT period, whilst still over a 2 week period has been reduced to 5 days instead of 10 days. Handover to production may be impacted GO LIVE still with in 15/16 (29/07) but Closure 16/17 (30/08 ) WIS approved but extending the project into next year is far from ideal as Finance have no budget to cover it, so completing as much of the Closure Report as possible in advance, closing as soon as possible after go-live etc https://www.wiki.ed.ac.uk/display/insite/Applications+WIS+Notes+-+10+Jun... 15/16 - 16/17 review Approved budget 50 days: Revised budget: 24 days 15/16 = 20.2 days 16/17 = 3.8 days IssuesIssue 5 (Risk5) - 03/06/16 - Due to ABS resource challenges the period in which John Miliken from ABS can support us for concurrent Build/ Integration/ Acceptance / Delivery has been extended to 21/07 - 27/07 which means we will not close until 30/08 and enter 16/17. https://www.projects.ed.ac.uk/project/fin114/issues/5 Next StepsConcurrent Build, Integration, Acceptance and Deliver |
Section 4: Closed or Withdrawn Projects
Project Info | Project Managers Commentary |
FIN105 (AP45-019) Financial reporting changes for FRS102 David Watters Category: Compliance | Project closed 07/09/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin105/completion_report |
FIN102 (In-year)eExpenses Phase 2 Dawn Holmes Category: Discretionary (Sponsor Funded) | Project closed 11/09/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin102/completion_report |
FIN101 (AP23-003)SSO/Launchpad Phase 2 Morna Findlay Category: Discretionary | Project closed 18/09/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin101/completion_report |
FIN086 (AP23-004) ePay Reconciliation Category: Compliance | Project closed 07/10/2015 Link to completion report https://www.projects.ed.ac.uk/project/fin086/completion_report |
FIN081 (AP12-024) Document Management for Finance Applications Category: Discretionary | Project withdrawn due to insufficient budget |
FIN106 (AP45-925) Albacs Replacement Category: Compliance | Project Closed 31/05/2016 Link to completeion report https://www.projects.ed.ac.uk/project/fin106/completion_report |