Report for July 2017

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Milestones

24 /06/17 - Supplier On site

28/07/17 - Project Close

RAG Status : Amber: Issue

Report Date

July 2017

 

Report by Emma McNab for July 2017

Achievements this Period

All project requirements were previously successfully delivered, except for the migration of Bank Wizard for FPM.  This migration had been suspended since November 2016, as the Supplier of FPM had been unable to provide a working patch for the 2 remaining issues in FPM v2.3.

The Programme Manager and Business Lead agreed to suspend the project, until the Supplier has delivered a working patch for the 2 remaining FPM v2.3 issues (JIRA FIN108-66).  The supplier was on site in June and FPM v2.3.0.4 was installed on Dev and Test to replace v2.3.0.2. JIRA FIN108-69 and FIN108-68.

We are awaiting confirmation when it can be moved to LIVE.  The project will now be closed until further information is known when a new project will be proposed.

Next Steps

• Project Closure

Issues

Amber - Still waiting confirmation when supplier will be available to support patch move to LIVE. 

Milestones to be re-planned

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Compliance

Milestones

 RAG Status : AMBER

Report by Richard Bailey for July 2017

Achievements in last period

• An issue found in UAT meant that the SDS could not be completed
• Due to the fact that the Developer was on annual leave for the last 3 weeks of July the Project was PICCL'ed - Issue #7 to reset the milestones / push back the deployment.  This was agreed by both the Project Sponsor / Team and Programme Manager and approved at WIS 14/07/2017
• First run UAT completed
• A decision on eSignature is with the Service Excellence Programme as to whether to proceed or not

Issues / Risks

• None

Next Steps

• Complete bug fixes identified in first run UAT
• Complete SDS document
• Complete second run UAT
• Complete integration and acceptance tasks
• Gain Special CAB approval for go live
• Deploy the application to Live

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Milestones

RAG Status: Green

Report by Richard Bailey for July 2017

Achievements this period

• Agreed with Business that Project could be closed at year end, with Service Management (Andrew McFarlane) agreeing that the deletion of reports, hiding of universes and set up of the security model able to now be completed under service as usual
• Business continued BI report analysis / universe rationalisation analysis (i.e. which universes have no/few reports, and can any remaining reports be either removed or pointed to a newer universe)

Risks

• None

Next steps

• Complete Completion Report / Close the Project ahead of Year End
• IS are taking one final look at the outstanding  JIRA stories, with agreement that any outstanding 04/08/2017 to be included in the Outstanding Items List 

FIN118 (AP56-016)

eFinancials upgrade

Core funded

RAG Status: Green

Report by Chris Orrell for July 2017

Achievements in Last Period

• At 1st August 18 FIS as-is DEV and 5 as-is TEST tests remain outstanding and 3 Income Section as-is TEST tests are incomplete. These sections have been asked if they are planning to complete the as-is tests or proceed without completing them. All as-is test failures have been recorded as JIRAs.
• At 1st August 1 as-is DEV integration and 3 as-is TEST integration tests are still to be completed. These will be completed shortly.  
• Development Technology set up and enabled the DEVv5 environment ready for Advanced to start the DEV installation to plan 31st July.
• DEV work is being managed via daily meeting. The DEV set up plan is being refined so it will provide an accurate basis upon which to plan when people will be required, against each application, for TEST.

Issues

• Outstanding as-is tests to be addressed.
• Feedback is still outstanding from Advanced regarding the red and amber issues highlighted from the vulnerability scanning tests supplied in May.
• TESTv4.1 interfaces cannot be repointed to TESTv5 until the end of start of term change freeze has passed. This may delay the start of UAT by up to 2 weeks. However, this will be assessed more fully once we have understood timings from the DEV installation and testing.
• It has been confirmed that DEVv4.1 and TESTv4.1 environments cannot be switched off as first thought. TESTv4.1 particularly needs to be maintained until v5 go-live. The set up of v5 environments has been changed to accommodate this.  
• There is a risk that DEV v5 installation and testing could be delayed if Applications Management are diverted to support unplanned issues with LIVE.
• There is a risk that Finance resources will not be available to complete DEV v5 and TESTv5 testing promptly.
• Ongoing testing of Serengeti (COM031) and a FIS FPM upgrade in TESTv4.1 may impact TESTv5 set up and testing.

Next Steps

• Complete TEST set up ready for 4th September installation by Advanced.
• Define change Control Board terms of reference, discuss these with Head of Development and communicate these to project and programme managers.
• Prepare detailed plan for September and UAT and obtain commitment for resources necessary to set up TEST and start UAT.
• Review CGI security report recommendations against FIN118 project.
• Full review of project budget in light of actual effort required for DEV set up and testing.

FIN119 (AP67-024)

eInvoicing for medium suppliers

 RAG Status : RED: issue

Report by Emma McNab for July 2017

Achievements this Period

• On-going discussions with FIS

Issues

• RED - Due to clarity on scope and availability of contractors the start of this project has been delayed.  Start date TBC

Next Steps

• Complete initiation and planning

FIN 120 (AP67-025)

Fraud protection for Accounts Payable

 RAG Status : Amber:issue

Report by Emma McNab for May 2017

Achievements this Period

• Ongoing discussion with Finance. 

Issues

• Amber - Due to clarity on scope and availability of contractors this project will be reviewed and potentially closed / dissolved.

Next Steps

• see issues.

AP67-023

eCash

Core funded

FIN112 (AP56-921)

Finance strategic review

Category : discretionary / funded

Project Manager - Dawn Holmes

Project closed 2nd August 2016

Link to completion report

AP45-020

Estates & Buildings - Finance interface requirements

Category: Discretionary

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Project Manager - Emma McNab

Project closed 11th July 2017

Link to Completion report

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Project Manager - Nikki Hackett Reed

Project closed 2nd September 2016

Link to Completion report

FIN115 (AP67-026)

Financial systems user de-provisioning

Category: Compliance

Project Manager - Richard Bailey

Project closed 16th June 2017

Link to Completion Report