Report for December 2017

Report Date: December 2017

Resource Position

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Forward Look

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Section 2: Projects Not Started

Project Info	Programme Managers Commentary
FIN121 eTime 17/18 (eSignature) Planning - tbc Delivery - tbc RAG Status : Amber	Awaiting confirmation from Finance if this project is to progress. Issue escalated to Portfolio Manager. Budget has been reduced to 60 days (Issue 2) as the project would not be able to be completed in 2017/18.
FIN122 Decommissioning ABS Expense System Planning - tbc Delivery - tbc RAG Status : GREEN	Discussion had with Finance and Application Management regarding dependencies with FIN 118. Progress TBC
FIN123 Annual Finance Document Revitalisation 17/18 Planning - tbc Delivery - tbc RAG Status : GREEN	This work is expected to be initiated in February 2018. On-going discussions with FIS to progress.

Section 3: Projects in Progress

Project Info

Project Managers Commentary

FIN118 (AP56-016)

eFinancials upgrade

Core funded

Target Date	Title
09-Jun-2017	End of Analysis / Design
01-Dec-2017	End of DEV / sign-off
27-Feb-2018	Readiness / Approval to Go-Live
12-Mar-2018	Go-Live
30-Apr-2018	Deployment Sign-off
31-May-2018	Project Closure

RAG Status: Amber

Report by Chris Orrell

FIN119 (AP67-024)

eInvoicing for Medium Suppliers

Target Date	Title
10-Nov-2017	End of Planning
17-Nov-2017	Phase 1 – Engage with the Scottish Government Team
15-Dec-2017	Phase 1 - Analysis completed – in house / CIBR solutions
15-Dec-2017	Phase 1 - Analysis completed – Scottish Government solution
22-Dec-2017	Phase 1 – Decision made on solution(s) to implement
22-Dec-2017	Phase 1 – Suppliers identified / agreed
19-Jan-2018	Phase 2 – Create work packages / discrete backlog items
09-Feb-2018	Phase 2 – Deploy any technology required to implement the Scottish Solution
28-Feb-2018	Phase 2 – Time and budget allowing add the Suppliers to the solution(s)
16-Mar-2018	Phase 2 – Deployment sign off
30-Mar-2018	Project closure

RAG Status : GREEN

Report by Richard Bailey for December.

Achievements this Period

Reference calls held with Moray & South Lanarkshire Councils. Feedback from both was positive about their experiences implementing and working with the Scottish Government Solution (SGS).
Technical resource identified in order to draw up a Design Document in order to implement the SGS.
At this stage it is thought by the Project Team that the SGS will replace the in-house / CIBER eInvoicing Solution (to be confirmed).
Initial contact made with Andrew McFarlane, regarding the capability of Serengeti to make sure it has the scalability / capacity to store the electronic invoices. Initial thoughts are that as an enterprise solution this should be OK.

Issues

Next Steps

A second presentation by the SG Team to the Project Stakeholders is arranged for Wednesday 10th January.
Make a decision on if the SG Solution meets requirements.
Get a Design Document drafted and determine if the SGS is the only eInvoicing solution required at the University.
Re-address the milestones once the decision is made
Plan subsequent work packages (based on the decisions made / the Design Document).

FIN 120 (AP67-025)

Fraud protection for Accounts Payable

Target Date	Title
07-Nov-2017	Readiness / Approval to Go-Live
09-Nov-2017	Go-Live
16-Nov-2017	Deployment Sign-off
22-Dec-2017	Project Closure

RAG Status : GREEN

Report by Emma McNab for December 2017

Achievements this Period

Completion report drafted

Issues

N/a

Next Steps

Completion report sign off.

Section 4: Closed or Withdrawn Projects

Project Info

Project Managers Commentary

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Discretionary

Project Manager - Richard Bailey

Project closed 15th September 2017

Completion Report

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Project Manager - Richard Bailey

Project closed 4th August 2017

Completion Report

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Project Manager - Emma McNab

Project Closed 6th October 2017

Completion Report

This article was published on Jan 19, 2018

Resource Position

Forward Look

Section 2: Projects Not Started

Section 3: Projects in Progress

Achievements this Period

Issues

Next Steps

Achievements this Period

Issues

Next Steps

Section 4: Closed or Withdrawn Projects

Programme Info

Documentation