Report for July 2019

Project Info

Programme Managers Commentary

N/A

Project Info

Project Managers Commentary

FIN119 (AP67-024)

eInvoicing

Core Funded

Milestones:

Agreed at WIS - 30-Jul-2019, these need to be confirmed with Finance against the latest Project Proposal:

RAG Status : RED

Report By Richard Bailey for July 2019

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• The Project remains escalated to the Senior Supplier and Head of Development Services
• The issues experienced with the application on TEST have been resolved.  
• Acceptance testing has been completed by Finance against version dev_1.0.0-b77/dev_1.0.0-b78 of the eInvoicing application with no show stopping bugs identified
• A draft proposal to complete the project, which once agreed with Finance, will see the Project milestones that have been reset formalised and the Project status will reduce back to Amber

Issues

• Risk #7:  Project Slippage Sees its Deadline Move Closer Towards the Regulatory Deadline - AMBER

  • The current proposal, once agreed,  will see the Project complete before the regulatory deadline, assuming no further 'show stopping' issues.

• Risk #10:  Availability of Finance Staff Resource - AMBER

  • Though Finance Staff Resource has been maintained throughout, this risk remains AMBER until the Project is closed as Finance staff potentially have increased commitments to the CORE Programme.

• Risk #14:  Additional Requirements / Issues After User Acceptance Testing, That If Not Put In Place Could Have Implications on Application Support - AMBER

  • Until the acceptance testing / pilot is completed / signed off this risk remains Amber

Next Steps

• Look to achieve sign off  from Finance against the latest Project Proposal
• PICCL the change / agree revised budget sign off of the proposal is agreed 
• Deploy eInvoicing application code to LIVE
• Start a pilot with the first Supplier (XMA Ltd) 

FIN126

Core Funded

Essential Finance System Compliance Updates and Document Revitalisation

Milestones:

Proposed milestones are:

RAG Status: AMBER

Report By Ken Miller for July 2019

Achievements in Last Period

Work Stream (A)

• Arkk addressing a number of configuration issues between For:sight and Finance reports.  Headway being made but not yet in a position to complete a comparison VAT return.

Work Stream (B)

• Completion of analysis of requirements capture.
• Requirements forwarded to Advanced for their review.
• TestRail set up for initial "As is" and post development UAT.
• "As is" testing completed successfully.
• Advanced consultant on site 17/18 July.  Completed updates as requested.
• UAT undertaken via TestRail.  A number of issues raised regarding the work undertaken.

Issues

• It has been reported that we may require a new legal contact.  This needs confirmed so that impact on the project can be minimised.
• Work streams require milestones updated to reflect revised schedule.

Next Steps

Work Stream (A)

• Arkk to address outstanding configuration issues.
• Dual run of For:sight output against present process to be undertaken for the last quarter.
• Complete and sign off UAT.
• DPIA to be addressed once UAT has been signed off.

Work Stream (B)

• Completion review of post development issues.
• Liaise with Advanced regarding resolution of outstanding issues.

FIN127

Finance General Data Protection Regulation (GDPR)

Core Funded

Milestones

RAG Status : AMBER

Report By Ken Miller for July 2019

Achievements in Last Period

• Initial review of Finance artefacts completed with regards identification of GDPR data.
• Progress meeting with Finance highlighted a number of applications that had not been included in initial scope of project.  Confirmation of project scope to be undertaken. 

Issues

• Nicola Henderson has been assigned to the project as BA to replace Chimezie Umeh who is no longer at the University.

Next Steps

• Confirm projects that should be in scope of project.

• Completion of GDPR compliance analysis phase.

• Re-planning meeting  based upon GDPR compliance analysis results to confirm revised schedule and scope of project to be carried into 2019/20.

FIN128

FPM Upgrade

Core Funded

Milestones

 RAG Status : RED

Report By Kevin Hone for July 2019

Achievements in Last Period:

• Focus has been the provision of on-going support for User Acceptance Testing (UAT).
• Preparations for implementation.

Issues:

• Some faults have been found during UAT, none of which are considered to be showstoppers.
• UAT is taking longer than planned. Finance focus is presently on completing the FIN119 project as a priority.
• Finance have advised to postpone the planned go-live date of the 13th August.

Next Steps:

• To re-plan an implementation date after completion of UAT. Due to the timelines involved with that of implementing FIN119,  this could now follow the September change freeze.

FIN129 - PCI DSS Audit

Core Funded

 RAG Status : AMBER

Report By Kevin Hone for July 2019

Achievements in Last Period:

• All planned workshops have now been held.
• A Wiki page has been updated with known detail for the Card Payment Gateway and VOIP.
• All Finance questions asked have been answered.

Issues:

• A recommendations paper being written by Finance has yet to be concluded.

Next Steps:

• To re-plan project closure.
• To raise change request for time and end date. (Delivery and DSOR to be targeted for 23/08).

FIN118 (AP56-016)

eFinancials upgrade

Closure Report

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

FIN125

Media Production for Annual Report and Accounts