Report for July 2013
- Report Date
- July 2013
Nikki Stuart (IS Apps Programme Manager) for Lindsey Miller, Eilidh Fraser, Gordon Forbes (Programme Owners)
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section Five: New Approved Projects from 13/14 Annual Plan
Section One: Programme Commentary, RAG and Resources Update
Commentary
HRS071 - HR HESA (Green) - Project achieved deployment sign off ahead of initial HESA extract/run early August.
HRS072 - HR & Payroll Annual Maintenance (Amber) - Status reflects current uncertainty that additional work may be required ahead of first RTI submission. Expected that Oracle consultant will be arranged for w/c 12th August. All Oracle patches (inc those released end July), API and Pay Frequency bug fix applied to LIVE. There is currently no further known work for IS Applications.
HRS073 - eRecruitment Phase 1b (Amber) - Status reflects the outstanding Core bugs in LIVE. A number of these bugs have been open since the LIVE updates end June, these and others impacting applicant notifications are now critical. BOXI Security model deployed to LIVE. Successful Applicant and BOXI updates for Phase 1b progressing as planned.
HRS074 - Staff Development System (Suspended) - clarification required on when this project is likely to restart and what funding is available for 13/14.
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
AP23-053 Staff Development- Implementation Funded Planning tbc Delivery tbc RAG Status GREEN
| Plan tbc - will depend on outcome of procurement project. Current plan suggests that the procurement would not be complete until April 2014 at the earliest.
Dependencies Implementation requirements will depend on the outcome of the procurement project. |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||
HRS071 (AP23-006 ) HR HESA Staff Return 12/13
Category: Compliance
Milestones
RAG Status GREEN
| Report by Jill Nicoll for June 2013 Achievements in last period: Final UAT sign-off for HESA changes confirmed. HESA changes deployed to Live. HR loaded new ACTSOC values, and made the new ACTSOC fields "active", in eRecruitment. eRecruitment extract changes deployed to Live.
Issues: Business Area Manager unexpectedly unavailable due to illness. As a result, the Deployment sign-off has had to be delayed.
Next Steps: Deployment sign-off confirmed. | ||||||||||||
Oracle HR & Payroll Annual Patching
Category: Compliance Milestones
RAG Status AMBER | Report by Anne Mathison for July 2013
Achievements in Last Period
Issues
Next Steps
| ||||||||||||
HRS073 eRecruitment Phase 1b
Category: Funded Milestones
RAG Status AMBER
| Report by Nikki Stuart for July 13 Achievements in Last Period
Issues
Next Steps
| ||||||||||||
RS074 (AP23-053) Staff Development System- Procurement Funded
Milestones None - project to be re-planned, Likely Mid August
RAG Status Suspended
| Report by Nikki Stuart for June 2013
Project has been suspended awaiting completion of HR scoping study. Project may be re-scoped or postponed to a later year depending on the outcome of that exercise.
|
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
Project Code AP23-007 Project Title HR Real Time Tax Year End 12/13
Compliance
| Report by Nikki Stuart This project was withdrawn on 19th October 2012
The deliverables and revised estimated effort for these have been merged with the Tax Year End Project for the newly named HR & Payroll Annual Maintenance project. Please see the PRICCL log for further details https://www.projects.ed.ac.uk/programme/hr/issues/3
|
Project Code HRS068 (AP01-011) HR System R12 Upgrade
Category: Compliance
| Report by Nikki Stuart This project was closed on 24th May 2013 |
HRS070 (AP90-049 ) Procure and Implement New Recruitment System
Category: Funded | Report by Nikki Stuart This project was closed on |
Section Five: New Approved Projects from 13/14 Annual Plan
Any projects that were approved in previous annual planning rounds and have been postponed to start in 13/14 will be listed under section 2: Projects Not Started. Projects started in 12/13 but which will carry over to 13/14 are listed under section 3: In Progress.
| Project Info | Project Managers Commentary |
AP34-XXX eRecruitment Phase 2 (Redeployment and Talent Pool) Funded Planning - August 2013 Delivery - January 2014 RAG Status
|
Plan Business Consultations are running through to end July. This project cannot start until clear agreement has been reached on how to proceed. The eRecruitment Project Board has requested that the eRecruitment team review the high level plan for Phase 2 and the requested eRecruitment efficiency review to present a plan for the September Project Board.
Dependencies Business Consultations complete and policy decisions agreed with all stakeholders
|
AP34-XXX HR & Payroll Annual Maintenance 13/14 Compliance Planning - October 2013 Delivery - May 2014 RAG Status
| Plan Real Time Information (RTI) and Auto-enrolement, introduced in 12/13, have potentially altered the normal plan and approach for this project. It may be more sensible to start this project earlier should the start of the RTI submissions to HRMC require immediate updates.
Dependencies Start and end dates will depend on what Oracle release patches and how urgently they need to be applied to our system. |
AP34-XXX HR & Payroll Reporting Tool Compliance Planning - December 2013 Delivery - July 2013 RAG Status | Plan
Dependencies Ongoing work for eRecruitment and HESA testing will impact HR's ability to input to this project. Pensions and Payroll departments cannot undertake any work on this in August 2013 due to leave commitments. depending on when the Annual Maintenance project starts this could impact availability of business resources. |
AP34-XXX HESA Staff Return 13/14 Compliance Planning - November 2013 Delivery - September 2014 RAG Status
| Plan
Dependencies HESA have indicated that as the changes for 12/13 were substantial that changes for 13/14 will be minimal. This will not be certain until HESA release details of any required changes. |
AP34-XXX Moving HR Databases (R12 /eRecruitment) to New Infrastructure Compliance Planning - Delivery - RAG Status
| Plan Head of Production Management (IS Apps) has indicated that this Oracle HR & Payroll migration should be completed before the Family pack patching for HR & Payroll Annual Maintenance 13/14.
Dependencies eRecruitment migration will need to be co-ordinated with Core should they need to undertake any updates to the application configuration. |