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Report for September

Report Date
September 2013

Nikki Stuart (IS Apps Programme Manager) for Eilidh Fraser, Gordon Forbes (Programme Owners)

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Commentary

HRS073 - PDF Issue remains, although interim fix is in place to allow users to generate PDFs. The Board have agreed that if the new PDF screen to be released by Core is tested and signed off then this project can progress to closure. 

HRS072 - Awaiting confirmation from Payroll that HMRC have accepted the final report to be submitted for the September PAYE return. Project Closure documentation is ready for submission on confirmation. 

HRS071 - A number of last minute changes were needed before the data would pass the HESA Schema and Business rule checks. This work is complete but has impacted the estimate. There is a risk that HESA will request that a further change is made to accomodate for data not held for casual staff.

HRS075 - Project Brief has been drafted and will be sent to stakeholders for review once the September RTI PAYE submission is complete (HRS072).

Staff Development Procurement and Implementation - Proposal withdrawn for 13/14 to be resubmitted as part of the 14/15 planning round. 

 

 

 

 

 Section Two: Projects Not Started

 

Project InfoProgramme Manager's Commentary

 AP34-025

eRecruitment Phase 2 (Redeployment and Talent Pool)

Funded

Planning - October 2013

Delivery - July 14

RAG Status

GREEN

Plan

Business Consultations are running through to end July. This project cannot start until clear agreement has been reached on how to proceed.

The eRecruitment Project Board has requested that the eRecruitment team review the high level plan for Phase 2 and the requested eRecruitment efficiency review to present a plan for the September Project Board.

 

Dependencies

Business Consultations complete and policy decisions agreed with all stakeholders

AP34-023

HR & Payroll Reporting Tool

Compliance

Planning - January 2014

Delivery - July 2014

RAG Status

GREEN

Plan

 

 

Dependencies

Ongoing work for eRecruitment and HESA testing will impact HR's ability to input to this project. Pensions and Payroll departments cannot undertake any work on this in August 2013 due to leave commitments. depending on when the Annual Maintenance project starts this could impact availability of business resources. 

AP34-022

HESA Staff Return 13/14

Compliance

Planning - February 2014

Delivery - August 2014

RAG Status

GREEN

 

Plan

 

 

Dependencies

HESA have indicated that as the changes for 12/13 were substantial that changes for 13/14 will be minimal. This will not be certain until HESA release details of any required changes. 

AP34-024

Moving HR Databases (R12 /eRecruitment) to New Infrastructure

Compliance

Planning - October 2013

Delivery - December 2013

RAG Status

GREEN

Plan

Head of Production Management (IS Apps) has indicated that this Oracle HR & Payroll migration should be completed before the Family pack patching for HR & Payroll Annual Maintenance 13/14. 

 

Dependencies

eRecruitment migration will need to be co-ordinated with Core should they need to undertake any updates to the application configuration. 

 

 

 

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

HRS071 (AP23-006 )

HR HESA Staff Return 12/13

 

Category: Compliance

 

Milestones

 

15-Nov-2013Post-deployment sign-off
13-Dec-2013Closure
 

 

RAG Status

AMBER

 

Report by Nikki Stuart for September 2013

Achievements in last period:
  • Changes made to code to remove schema and business rule errors
  • Updates made to data, on request from HR, to minimise the manual updates needed
  • HR continued extensive data update exercise

 

Issues:

  • Last minute changes required to remove schema and business rule errors. This required staff in IS Apps to be removed from other project work to complete this higher priority work. The changes needed to be made direct to the XML output as HR were unable to re-run the live extract process, these changes will now need to be incorporated to the extract code.
    • Although many of the issues were data specific and required the full data set to be updated in Oracle HR (which was only completed mid September) there is a concern that many of these issues were missed through the testing period between May and September. This matter is to be discussed in more detail with the HR Systems Team manager to better understand the limitations and risks for testing and to identify if there are any steps that can be taken to reduce the risk of this reoccuring. 
  • HR are in discussions with HESA over the LOCLEAVE feild as this has not been gathered for all staff types and therefore cannot be included in the submission. Depending on HESA's response this may require further effort from IS Apps to ensure the XML is correct for submission. 

Next Steps:

IS team:

support HR to ensure that the HESA submission can be made as required

Review last minute changes made after the final extract and update the extract code to ensure that these are included in the live code for future years. 

Business:

Confirm HESA response regarding the LOCLEAVE for casual staff

Submit initial XML to HESA

 

HRS072 (AP23-005)

Oracle HR & Payroll Annual Patching

 

Category: Compliance

Milestones

  

 

Date

Title

27-Sep-2013DSOR HMRC Final RTI Submission
2-Oct-2013Closure

 

 

RAG Status

GREEN

Report by Anne Mathison for September 2013

Achievements in Last Period

  • RTI Initial Balances were completed by Payroll
    • The RTI alignment submission report was sent to HMRC once all the data errors had been manually corrected.
  • HMRC FInal RTI Submission was completed by the business on 5th October.

Issues

  • None

Next Steps.

  • The final item for the business is to submit the Payment Summary  to HMRC in early October.
  • There is no further work for IS Apps.
  • The Project will be closed in early October.
 

HRS073

eRecruitment Phase 1b

 

Category: Funded

Milestones

01-Nov-2013Deployment Sign Off - Core Deliverables
15-Nov-2013Closure

 

RAG Status

AMBER

 

Report by Nikki Stuart for Septembert 13
 
Achievements in Last Period

 

  • Ongoing issue resolution of Core deliverables

  • BOXI Universe developments for Phase 1b updated in LIVE
  • LIVE environment cloned to replace DEV and TEST

 

Issues 

 

  • Source of the PDF generation issue has not been identified. With agreement from HR, Core have implemented a new PDF screen which successfully allows generation of PDFs while the user remains on that screen. This is not a suitable long term fix as PDFs can take up to an hour to generate and this stops users being able to complete other tasks in eRecruitment. The Project Board agreed that they would consider agreeing to project closure, if Core can deliver a new screen that allows the user to generate PDFs either through the standard functionality (where they don't need to remain on the same screen) and if this does not work select the option to generate the PDFs while remaining on the screen. This has been developed by Core and is awaiting sign off for the cloned DEV and TEST before implementing. 

  • It has been identified that users that have selected "none" as one of their parameters (eg. department = none) will not receive any job alerts. This was a concern to HR and after discussion it was agreed with Core and the Board that the scale of the problem should be identified. Core confirmed that there were less than 120 users with none as a setting and therefore agreed that these users will be contacted to highlight that they may want to change their alerts parameters. 

 

Next Steps

 

  • Deployment sign off for Core Phase 1b deliverables 

  • Sign off Cloned environments
  • Test the new PDF screen, accept and deploy to LIVE
  • HR to email users with "none" set as a parameter suggesting they should update their settings
 

 

HRS075 (AP34-021)

HR & Payroll Annual Maintenance 13/14

 

Compliance

Planning - October 2013

Delivery - May 2014

RAG Status

GREEN

Report by Nikki Stuart for Septembert 13

 

Achievements in last period:

  • Project Brief being drafted and will be circulated for comment and approval once the September RTI submission to HMRC is complete

 

Issues:

  • None 

 

Next Steps:

Approval of Project Brief and initial plan

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

  

Project Code 

HRS074 & AP23-053

Project Title

Staff Development Procurement and Implementation

Report by Nikki Stuart

It was agreed with HR that both the Staff Development Procurment and Implementation projects should be withdrawn. A revised proposal will be submitted during annual planning 13/14 which may cover a revised scope. 

 

 

 

 

 

 

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Programme Info

Programme
Human Resources (HRS)
Programme Manager
Susan Ridder-Patrick
Programme Owner
Deborah Kilgallon
Status
Open
Management Office
ISG PMO

Session 24/25

Documentation