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Report for February

Report Date
February 2014

Nikki Stuart (IS Apps Programme Manager) for Martyn Peggie and Terry Fox (Programme Owners)

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Commentary

HRS075 - Project Amber, patching issues encountered in TEST, being progressed by IS Apps, Payroll and FIS. 

HRS076 - Project progressing but there has been poor response to workshop attendance. 

HRS077 - Project brief has been drafted and initial discussions underway. Analysis sessions will now be set up. 

HRS078 - This project will now focus on the migration of the eRecruitment database and the Oracle HR & Payroll investigation. Concern that resources have not been assigned to this project. A separate project will be established to migrate the Oracle HR & Payroll database. 

HRS079 - Support for RTI processes ongoing, risk that the required RTI changes, Annual Patching and yearly end of year processes cannot be completed at the same time. 

HRS080 - Project brief approved. Requirements and Design ready for review. 

 

 

 

 

 

 

 

 

 Section Two: Projects Not Started

 

Project InfoProgramme Manager's Commentary

 AP34-025

eRecruitment Phase 2 (Redeployment and Talent Pool)

Funded

Planning - April 2014

Delivery - March 2015

RAG Status

GREEN

Plan

Project Board agreed the high level plan at 4th February Board meeting

Detailed estimates now sought from Core before the Board can approve to proceed with Core enhancements

 

Dependencies

 

AP34-022

HESA Staff Return 13/14

Compliance

Planning - April 2014

Delivery - August 2014

RAG Status

GREEN

 

Plan

 

 

Dependencies

HESA have indicated that as the changes for 12/13 were substantial that changes for 13/14 will be minimal. This will not be certain until HESA release details of any required changes. 

 

 

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

HRS075 (AP34-021)

HR & Payroll Annual Maintenance 13/14

 Compliance

Milestones

 

03-Mar-201420-Feb-2014Phase 2 - Design/Planning (TYE and Legislative for start or Yr)
14-Mar-201405-Mar-2014Phase 2 - TEST Patching Complete and Sign Off
24-Mar-201411-Mar-2014Phase 2 - LIVE Patching Deployment
04-Apr-201418-Apr-2014Phase 2 - Deployment Sign Off
11-Apr-201411-Apr-2014P2 DEV CLONE
12-May-201402-May-2014Phase 3 - Planning/Design (Critical Post Budget Changes - if Req)
16-May-201416-May-2014Phase 3 - DEV Patching Complete and Signed Off
30-May-201430-May-2014Phase 3 - TEST Patching Complete and Sign Off
06-Jun-201406-Jun-2014Phase 3 - LIVE Patching Deployment
20-Jun-201420-Jun-2014Phase 3 - Deployment Sign Off
27-Jun-201427-Jun-2014Project Closure

RAG Status

AMBER

 

Report by Anne Mathison for February 14

Achievements this period
  • Phase 1 Deployment Sign Off review due 10-Feb-14
  • Phase 2 release delayed by Oracle
  • Replan Phase 2
  • Confirm amended Phase 2 milestones
  • Confirm amended Phase 2 ASTA bookings
  • P2 Dev Patching Complete and Signed off - milestone withdrawn
  • Phase 2 patch released 28-Feb-14

Issues

  • Issue with TEST patching being investigated and a service request is being progressed with Oracle

 Next steps

  • P2 Design/Planning (TYE and Legislative for Start of YR)
  • P2 TEST patching complete and signed off
  • P2 Go Live 19-20th March (length of downtime still to be confirmed)

 

HRS076

eRecruitment Efficiencies Review

Funded

Milestones

 

Target dateTitle
21-Apr-2014Delivery of final papers
28-Apr-2014Project closure
 

RAG Status

GREEN

Report by Dawn Nicholls for February 2014

 

Achievements this period

  • Feedback from the User Group on the pilot was incorporated into the online survey

  • The survey was submitted to the Project Board for review
  • The survey was launched on 5th Feb.
  • The survey is now closed with 111 results received, which is just above the target figure of 100

Issues

  • Low update for the first workshop resulted in it being cancelled and consolidated with workshop 2 on 18th March

Next steps

  • Survey results analysis
  • Workshop 
 

Further information on project activities can be seen in the project journal 

HRS077

Improved Reporting from Oracle HR, Payroll and Pensions

Compliance

Milestones

 

Target dateTitle
07-Mar-2014Planning
31-Mar-2014Analysis Complete
10-Oct-2014Project Closure
 

RAG Status

GREEN

Report by Steph Ruthven for February 2014

 

Achievements in last period

  • Discussed Project Brief
  • Agreement from CSG Software Development for resourcing

Issues

  • None

Next Steps

  • Sign off Project Brief
  • Analysis sessions with HR, Payroll and Pensions
  • Prioritisation

HRS078 (AP34-024)

Moving HR Databases (R12 /eRecruitment) to New Infrastructure

Compliance

Current Milestones

 

 

DateMilestone
05-Mar-2014Planning
18-Mar-2014eRecruitment TAD and Migrate to DEV
28-Mar-2014R12 Migration Investigation Complete
08-Apr-2014eRecruitment Migrate to TEST
18-Apr-2014eRecruitment Deploy
28-Apr-2014eRecruitment Deployment Signoff Review and Closure

 

RAG Status

AMBER

 

Report by Anne Mathison for February 14

 

Achievements this period
  • Planning process for project has begun
  • Both migrations have been estimated, however the R12 migration will be only be a guestimate for the investigation
  • Project Website has been set up
  • Brief has been completed and reviewed
  • Completed Brief  

 

Outstanding Issues
  • Dev Tech resourcing for project not assigned past TAD and R12 Investigation

 

Next steps
 
  • Brief to be approved by WIS
  • Completion of eRecruitment project resource booking to be completed 
  • eRecruitment TAD to be completed
  • eRecruitment DEV will be migrated to new corporate infrstructure
  • R12 investigation will be completed
  • R12 project estimate will be agreed for a new HR project

 

 

HRS079

RTI and AE Enhancements

Funded

Report by Nikki Stuart for February 2014

 

Achievements this period
  1. LIVE cloned to TEST
  2. Payroll and FIS completed configuration changes suggested by Oracle Consultant
Outstanding Issues
  1. Project Brief to be finalised and approved
Next steps
  1. Continue support of RTI balance reports currently timing out
  2. Continue to support the RTI end of year and monthly processes as required by Payroll
 

HRS080

Capture Staff Levels in Oracle HR and Payroll

Funded

Current Milestones

21-Feb-2014Planning Sign Off
07-Mar-2014Analysis and Design
28-Mar-2014Build Sign Off
04-Apr-2014Integration Test Sign Off
18-Apr-2014Acceptance Sign Off
25-Apr-2014Deploy to LIVE
09-May-2014Deployment Sign Off and Closure
16-May-2014Closure

RAG Status

GREEN

Report by Nikki Stuart for February 2014

 

Achievements this period
  1. Project Brief approved
  2. Requirements document drafted
  3. Design started
Outstanding Issues

none

Next steps
  1. Complete and approve Design
  2. start build
  3. coordinate BOXI updates with support changes

 

 

 

 

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

HRS074 & AP23-053

Staff Development Procurement and Implementation

Report by Nikki Stuart

It was agreed with HR that both the Staff Development Procurement and Implementation projects should be withdrawn. A revised proposal will be submitted during annual planning 13/14 which may cover a revised scope. 

 

 

 

 

HRS072 (AP23-005)

Oracle HR & Payroll Annual Patching 2012/13

 

Report by Anne Mathison

Project Closure was agreed in November 2013;

Completion Report for HRS072 Closure Milestone Review

 

HRS071 (AP23-006 )

HR HESA Staff Return 12/13

Report by Nikki Stuart

Project Closure was agreed in December 2013; 

Completion Report can be found at https://www.projects.ed.ac.uk/project/HRS071/completion_report 

HRS073

eRecruitment Phase 1b

Report by Nikki Stuart

Project Closure was agreed in December 2013; 

Completion Report can be found at https://www.projects.ed.ac.uk/project/hrs073/completion_report

 

 

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Programme Info

Programme
Human Resources (HRS)
Programme Manager
Susan Ridder-Patrick
Programme Owner
Deborah Kilgallon
Status
Open
Management Office
ISG PMO

Session 24/25

Documentation