Report for March 2014

 AP34-025

eRecruitment Phase 2 (Redeployment and Talent Pool)

Funded

Planning - April 2014

Delivery - March 2015

RAG Status

GREEN

Plan

Project Board agreed the high level plan at 4th February Board meeting

Project Board subsequently approved the detailed estimates from Core and the project will start end April 2014. 

Dependencies

AP34-022

HESA Staff Return 13/14

Compliance

Plan

Dependencies

HESA have indicated that as the changes for 12/13 were substantial that changes for 13/14 will be minimal. This will not be certain until HESA release details of any required changes. 

HRS075 (AP34-021)

Report by Anne Mathison for March 14

• Phase 2 Patch released 28-Feb-14, which enabled Phase 2 work to start in earnest)
• Phase 2 Design/Planning TYE and Legislative Patches for start of Year
• Phase 2 Test patching Complete and signed off
• Phase 2 Go Live Deployed

Issues

• Latest legislative patch released by Oracle in April. The patch failed in DEV and it was not possible to return DEV without a clone from LIVE. This has been planned for w/c 7^th April and the mandatory patch will need to be applied to DEV asap. It has been agreed that this patch is not required for the April payrun (17^th April) but needs to be implemented to LIVE (target by mid May).
• Review of progress  - meeting  11-Apr-14 (The Direct Earnings patch can be handled manually as Payroll received confirmationon 9-Apr that it will only apply to 1 employee this month).
• This issue is now under control 10-Apr

 Next steps

• Final Payment Submission Reports (4) by Payroll  - Completed successfully in test ready for HMRS deadline of 11-Apr 
• Reconciliation process by Payroll - Run completed successfully 10-Apr, some items to be followed up by Payroll
• Sumission to HMRC by Payroll due 11th April
• Clone taking place in DEV to complete 10-Apr - Completed 10-Apr
• New Direct Earning patch apply to DEV
• Agree dates for Direct Earnings patch to proceed
• P60 complete in DEV
• P60 to TEST
• P60 to LIVE

HRS076

Report by Dawn Nicholls for March 2014

Achievements this period

• Survey results analysed and key themes extracted for review paper
• Workshop held with eRecruitment users and HR Reps to examine key themes from the survey and share best practise.

Issues

• Annual leave has delayed the production of the draft benefits review paper

Next steps

• Issue draft benefits review paper to User Group and Project Board

Further information on project activities can be seen in the project journal 

HRS077

Compliance

Report by Steph Ruthven for March 2014

Achievements in last period

• Project brief signed off

• Meetings with HR and Pensions to discuss individual reports

Issues

• Payroll meeting was delayed to allow them to complete year end and business as usual activities. This will be replanned asap. The Analysis milestone will be delayed slightly but this is will not impact other work. 

Next Steps

• Analysis sessions with HR, Payroll and Pensions

• Prioritisation
• Build

HRS078 (AP34-024)

Compliance

Report by Anne Mathison for March 14

• Brief approved
• During the Technical Arcitecture Document and Migrate to Dev process - the process has become more complicated than originally resourced, esimated and planned for.
  • This has resulted in an experienced HR Dev Tech Technician now being assigned to this project to work with Core and HR to agree Technical issues.
• R12 investigation complete (apart from conclusions and review) 

• Technical issue has been raised and plan requires agreement with supplier and sponsor
• All milestones require re-planned

• Resolve technical issues so that project can be replanned, resources and agreed between sponsor, supplier and IS Apps
  • with the aim of removing the impact to the Phase 2 eRecruitment project while it remains on a supported inrastructure
• R12 conclusions and review to be completed
• R12 project estimate will be agreed for a new HR project
• Replan project milestones

HRS079

Funded

Report by Nikki Stuart for March 2014

1. Payroll and FIS continued working with Oracle Consultant to complete the RTI configuration

2. RTI Consolodated patch and related updates applied to DEV, TEST and LIVE and resulted in consolidated RTI report outputing succesfully

None 

1. Payroll to complete reconcilliation process, EPS and other monthly and year end/start processes

2. Continue to support the RTI end of year and monthly processes as required by Payroll
3. Discuss and agree Autoenrolment updates to be progressed by Finance and IS Apps

HRS080

Funded

Report by Nikki Stuart for March 2014

1. Requirements Approved
2. Design Approved
3. Resources secured for build tasks
4. Build tasks initiated
5. Oracle provided advice regarding the API processes that should be followed to ensure updates are supported

The Annual Maintenance Project (HRS075) has encountered delays due to late release and issues with Oracle patches. This has resulted in a resource conflict with this project. Resources have been replanned, however, unresolved issues on HRS075 may result in further impact to this project. 

1. complete build
2. coordinate BOXI updates with support changes
3. build sign off

HRS074 & AP23-053

Staff Development Procurement and Implementation

Report by Nikki Stuart

It was agreed with HR that both the Staff Development Procurement and Implementation projects should be withdrawn. A revised proposal will be submitted during annual planning 13/14 which may cover a revised scope. 

HRS072 (AP23-005)

Oracle HR & Payroll Annual Patching 2012/13

Report by Anne Mathison

Project Closure was agreed in November 2013;

Completion Report for HRS072 Closure Milestone Review

HRS071 (AP23-006 )

HR HESA Staff Return 12/13

Report by Nikki Stuart

Project Closure was agreed in December 2013; 

Completion Report can be found at https://www.projects.ed.ac.uk/project/HRS071/completion_report 

HRS073

eRecruitment Phase 1b

Report by Nikki Stuart

Project Closure was agreed in December 2013; 

Completion Report can be found at https://www.projects.ed.ac.uk/project/hrs073/completion_report