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Report for April 2014

Report Date
April 2014

Nikki Stuart (IS Apps Programme Manager) for Margaret Ayers and Terry Fox (Programme Owners) 

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Commentary

HRS075 - AMBER - Oracle intend to release a further patch to resolve the issues with the Direct Earnings/HR Global patches. P60 work is completing through testing and is on target for delivery to LIVE by end May. 

HRS076 - GREEN - final report with HR for review, delay to eRecruitment Project Board means that the full review by the PB has been delayed. This should not delay project closure. 

HRS077 - GREEN - Analysis completed and further information requested from HR, Payroll and Pensions to support design decisions. 

HRS078 - AMBER - discussions continuing with Core to agree migration path, project under replanning. 

HRS079 - GREEN - Additional funding confirmed by CSG to ensure that the remaining Autoenenrolment and EPS activities can be completed. 

HRS080 - GREEN - Build continuing and Peer testing planned for May. 

AP34-025 - Project Board decision to delay this work until after the eRecruitment Database migration and ongoing support activities are completed. 

 

 

 

 

 Section Two: Projects Not Started

 

Project InfoProgramme Manager's Commentary

 AP34-025

eRecruitment Phase 2 (Redeployment and Talent Pool)

Funded

Planning - June 2014

Delivery - May 2015

RAG Status

GREEN

Plan

Project Board agreed to delay Phase 2 until after the completion of the database migration, exepected June 2014. 

 

 

Dependencies

 

 

 

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

HRS075 (AP34-021)

HR & Payroll Annual Maintenance 13/14

 Compliance

Milestones

 

Target DateTitle
19-May-2014P60 Patch
13-Jun-2014Direct Earnings Patch
27-Jun-2014Project Closure

RAG Status

AMBER

 

Report by Anne Mathison for April 14

Achievements this period
  • P2 Dev Clone was completed successfully 10-Apr
  • Manual Business Workaround completed for April Payroll (The Direct Earnings patch was able to be handled manually as Payroll received confirmation on 9-Apr that it only affected to 1 employee for April)
  • Final Payment Submission Reports (4) by Payroll  - Completed successfully for HMRS deadline of 11-Apr
  • P60 complete in Dev 2-May-14

Issues

  • Although New Direct Earnings patch and HR Global again did not complete succcessfully in DEV this month, Oracle have notified that some information will be released on 20th May. This will result in a manual business workaround again for May Payroll

 Next steps

  • To withdraw Phase 3 Milestones
  • P60 to TEST
  • Manual Business Workaround to be completed for May Payroll (The Direct Earnings patch can be handled manually, so far, as at 2-May, it only applys to 10 employees, but this could increase before May Payroll)
  • P60 to LIVE
  • New Direct Earnings patch + HR Global apply to DEV after 20-May-14
    • If it finishes successfully in DEV, then can proceed moving the work on through to TEST and to LIVE
    • Agree dates for Direct Earnings patch to proceed to TEST and LIVE
  • Once the Direct Earnings patch and HR Global have completed successfully and made it to LIVE the project will then move on towards Closure - although at best this is likely to indicate in June before this can take place

 

HRS076

eRecruitment Efficiencies Review

Funded

Milestones

 

Target dateTitle
16-May-2014Delivery of final paper
23-May-2014Project closure
 

RAG Status

GREEN

Report by Dawn Nicholls for April 2014

Achievements this period

  • Draft benefits paper was distributed to the Project Board and User Group for review
  • Key points from online survey results and benefits paper were presented to the User Group

Issues

  • None at present

Next steps

  • Incorporate feedback from the User Group and Project Board and issue the final draft

 

Further information on project activities can be seen in the project journal 

HRS077

Improved Reporting from Oracle HR, Payroll and Pensions

Compliance

Milestones

 

Target dateTitle
16-May-2014Analysis Complete
20-Jun-2014Build Complete
05-Sep-2014Delivery
10-Oct-2014Project Closure
 

RAG Status

GREEN

Report by Steph Ruthven for April 2014

 

 

Achievements in last period

  • Requirements gathered on reports
  • Systems analysis started

Issues

  • None

Next Steps

 

  • Completion of business analysis
  • Prioritisation
  • Build

HRS078 (AP34-024)

Moving eRecruitment database to New Infrastructure

Compliance

Current Milestones

 In the process of being re-planned

 

DateMilestone

 

RAG Status

AMBER

 

Report by Anne Mathison for April 14

Achievements this period
  • R12 review investigation into Dev Tech required work for the R12 Migration completed
  • R12 Migration work will be covered in a new separate project
  • Further discussions with CORE underway
Outstanding Issues
  • Discussions with CORE continuing
Next steps
  • Replan all milestones
  • New Project Milestones to be agreed with IS Apps, Business and Supplier
  • Technical decisions underway early May to continue with the migration
  • Complete DEV migration
  • Begin TEST migration

 

 

HRS079

RTI and AE Enhancements

Funded

Current Milestones

 

 

 

RAG Status

GREEN

Report by Nikki Stuart for April 2014

 

Achievements this period 
  1. Payroll to completed the reconciliation process, EPS and other monthly and year end/start processes
  2. Support continued for the RTI end of year and monthly processes as required by Payroll
  3. Discussion on the required Autoenrolment updates to be progressed with Finance and IS Apps
  4. Project funding increased to cover expected remaining activities
Outstanding Issues

None 

 

Next steps 

  1. Payroll and Pension Support Manager to confirm actions to be progressed for Autoenrolment and the EPS and indicate likely input from IS Apps

 

HRS080

Capture Staff Levels in Oracle HR and Payroll

Funded

Current Milestones

 

 

RAG Status

GREEN

Report by Nikki Stuart for March 2014

 

Achievements this period
  1. Build work continued
Outstanding Issues

Issue with the data update API and advice being sought from Oracle. 

Next steps
  1. coordinate BOXI updates with support changes
  2. build sign off
  3. Testing

 

HRS082

HR HESA Staff Return 13/14

Current Milestones

under planning

 

RAG Status

GREEN

Report by Anne Mathison for April 14

Achievements this period
  • Project initiated

Issues

  •  

 Next steps

  • Project Brief to be finalised and resources booked

 

 

 

 

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

HRS074 & AP23-053

Staff Development Procurement and Implementation

Report by Nikki Stuart

It was agreed with HR that both the Staff Development Procurement and Implementation projects should be withdrawn. A revised proposal will be submitted during annual planning 13/14 which may cover a revised scope. 

 

 

 

 

HRS072 (AP23-005)

Oracle HR & Payroll Annual Patching 2012/13

 

Report by Anne Mathison

Project Closure was agreed in November 2013;

Completion Report for HRS072 Closure Milestone Review

 

HRS071 (AP23-006 )

HR HESA Staff Return 12/13

Report by Nikki Stuart

Project Closure was agreed in December 2013; 

Completion Report can be found at https://www.projects.ed.ac.uk/project/HRS071/completion_report 

HRS073

eRecruitment Phase 1b

Report by Nikki Stuart

Project Closure was agreed in December 2013; 

Completion Report can be found at https://www.projects.ed.ac.uk/project/hrs073/completion_report

 

 

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Programme Info

Programme
Human Resources (HRS)
Programme Manager
Susan Ridder-Patrick
Programme Owner
Deborah Kilgallon
Status
Open
Management Office
ISG PMO

Session 24/25

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