Report for October 2012

AP23-053

Staff Development System- Procurement

Funded

Planning January 2013

Delivery July 2013

RAG Status

GREEN

Plan

Start January 2013 with any procurement completed by July 2013

Dependencies

Discussions underway with procurement to agree required procurement route and gather basic information for procurement. 

AP23-053

Staff Development- Implementation

Funded

Planning tbc

Delivery tbc

RAG Status

GREEN

Plan

tbc - will depend on outcome of procurement project

Dependencies

Implementation requirements will depend on the outcome of the procurement project. 

HRS068 (AP01-011)

HR Sytem R12 Upgrade

Category: Compliance

Milestones

RAG Status

GREEN

Report by Nikki Stuart for October 2012 

HRS070 (AP90-049 )

Procure and Implement New Recruitment System

Category: Discretionary

Milestones

RAG Status

AMBER

Report by Rhian Davies for September 2012 

• LIVE Launch of Back Office and Recruiter Portal
• LIVE Launch of Applicant Portal
• Over 2000 applications received since the launch and approx 75 vacancies advertised
• Resolution of live issues
• Delivery of minor updates following feedback from users (for example; links to MyEd, Links from advertisers "apply" option)
• Collation of fedback from users and updates provided from team

• Following the launch of the applicant portal there were a high volume of issues. Some of these were critical and caused a major impact to the use of the system. Critical issues include;

1. Security rules for the application resulting in some users being unable to complete or submit applications (initial issue removed, ongoing monitoring and discussions regarding resolution)
2. PDF Generation was stalled at points and the fint size of the included text not suitable for reading or printing (Font size issue resolved and PDF request queue to be monitored)
3. Recruiters unable to view applicant documents (resolved)
4. Some users unable to complete Internal Applicant Registration due to incomplete records in Eddir or IDM (ongoing resolution on a case by case basis)

• The high volume of live issues has impacted user opinion of the system. The project team have and are continuing to contact indiviuals to discuss feedback and to try to alleviate any concerns. An FAQ and issue/feedback status page is being drafted and will be published. 
• As focus for the project team has been on supporting the live system it has not been possible to complete the outstanding tasks for the IDM/HR interface and the BOXI universe, this will be undertaken asap.

• Review BOXI Universe and Update Objects
• Replan IDM/HR Interface Testing
• Deployment sign off 
• Planning for Phase 2 project

AMBER status reflects the need to agree a revised Deployment sign off date. It was not possible to submit agree this until it was clear when the critical issues were likely to be closed out. 

HRS071 (AP23-006 )

HR HESA Staff Return 12/13

Category: Compliance

Milestones

 tbc in ToR

RAG Status

GREEN

Report by Jill Nicoll for October 2012

Achievements in last period:

Project initiated.

Initial meeting held with Business Area Manager.

Issues

It is likely that the same resources from the HR systems team and IS Configuration Teams will be required for this project and also eRecruitment, R12 Upgrade, HR Tax Year End/HR Real Time Information.

Next Steps:

Terms of Reference (ToR) document to be created.

HRS072 (AP23-005)

Oracle HR & Payroll Annual Patching

Category: Compliance

Milestones

 to be agreed in Brief

RAG Status

GREEN

Report by Anne Mathison for October 2012

Achievements in Last Period

• Started the Planning process based on HMRC Real Time Information (FIN082) ToR and becoming up to date on the expectations with the evolving Tax Year End and Real Time project.

Issues

• It is likely that the same resources from the HR systems team and IS Configuration Teams will be required for this project and also eRecruitment, R12 Upgrade, HR HESA Staff Return 12/13

Next Steps

• The Planning Stage is underway and the Brief is expected to be produced by 16th November

Project Code 

AP23-007

Project Title

 HR Real Time Tax Year End 12/13

Compliance

Report by Nikki Stuart

This project was withdrawn on 19th October 2012

The deliverables and revised estimated effort for these have been merged with teh Tax Year End Project for the newly named HR & Payroll Annual Maintenance project. 

Please see the PRICCL log for further details 

https://www.projects.ed.ac.uk/programme/hr/issues/3