Report for May 2016

Report Date
May 2016

Susan McKeown (IS Apps Programme Manager) for Zoe Lewandowski (Programme Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

Commentary HRS089 - RED - Project to be re-estimated and rescheduled to accommodate issues arising from User Group UAT HRS090 - GREEN - Project is progressing to plan HRS091 - AMBER - Completing the brief has been delayed to enable the Business to consider what is achievable within the short timescales

Resources The programme manager completed work for the HR Transformation programme ahead of  being seconded to the Service Excellence team and this is the overspend on the programme balance row. The current projects are being re-estimated in June and it is anticipated that some days will be returned from the programme balance row from both HRS090 and HRS091. The overspend at programme level will be reconciled against the balance row.

Forward Look

 Section Two: Projects Not Started

 

All projects are either in progress or delivered

Project InfoProgramme Manager's Commentary

 

 

 

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

HRS089 (AP56-907)

eRecruitment Upgrade

Category: Funded

Milestones

30-May-2016UAT Sign-off
17-Jun-2016Completion of prep work on LIVE
11-Jul-2016Completion of TEST Environment
27-Jul-2016Delivery
10-Aug-2016Delivery Sign-off
01-Sep-2016Completion of Major Governance Assessment Review
30-Sep-2016Closure

RAG Status

RED

 

Report by Susan McKeown for May 2016

Achievements in Last Period

  • Complete DEV Upgrade milestone achieved
  • TEST ready for UAT milestone achieved
  • User group UAT took place as scheduled
  • Resolution of some JIRAs
  • Planning for LIVE build underway  

Issues

  • Further issues were raised during the User Group UAT and these are requiring the Supplier's Development team to provide weeks of unplanned re-work. An escalation process has been activated with the supplier to secure the resources, with delivery of the major issue (JIRA 76) expected w/c June 10. The delay due ot these issues and the additional unplanned effort to support this re-work means the project needs re-estimted and re-scheduled. The re-estimation will take place on 13/06/16 and based on the supplier's progress with the issue, the project will then be re-planned. Due to leave across the team in July and August, it is expected that the project's delivery date will slip by over a month and therefore the project's RAG status is being set to RED.

 

Next Steps

  • Supplier to complete resolution of issues in DEV
  • Complete HR Systems re-testing in DEV and TEST (the UAT Sign-off milestone will be moved to follow this testing)
  • Complete stage 1 in LIVE
  • Complete stages 2 & 3 in TEST
  • Upgrade TEST BI
  • Complete Stages 2 & 3 LIVE

Milestones

30-May-2016UAT Sign-off
17-Jun-2016Completion of prep work on LIVE
11-Jul-2016Completion of TEST Environment
27-Jul-2016Delivery
10-Aug-2016Delivery Sign-off
01-Sep-2016Completion of Major Governance Assessment Review
30-Sep-2016Closure

 

HRS090 (AP56-025)

HESA Staff Return 15/16

Category: Compliance

Milestones

24-Jun-2016Initial Acceptance
29-Jul-2016First Deployment
30-Sep-2016Final HESA return
14-Oct-2016Commit
11-Nov-2016Final Submission
25-Nov-2016Closure
 

 

RAG Status

GREEN

Report by Anne Mathison for May 2016

 

Achievements in Last Period:

  • Project has been resourced
  • USG Dev has completed the known changes in DEV
  • DEV signed off and moved to TEST (Initlal Build Milestone completed)
  • Test has had an initial check out by HR

Issues

  • None

Next Steps

  • Further testing to be completed later in June
  • Initial Acceptance Milestone to be completed in June
  • First Deployment to LIVE in July
  • Start iterative testing in LIVE in July

 

 

HRS091 (AP56-049)

Working Time Capture and Reporting ( was Enhancing Employment Technical Implementation)

Category: Discretionary

Milestones

Milestones are still to be confirmed as part of the planning stage. End of planning milestone delayed from 3/6/16 due to further work being required on deliverables and estimates. Estimates below based on current position on deliverables and availability of resources.

17-Jun-2016End of Planning
24-Jun-2016Business Analysis complete
22-Jul-2016Reports complete
22-Jul-2016eTime changes complete
29-Jul-2016Closure

 

RAG Status

AMBER

Report by Susan Duff for May 2016

Achievements in Last Period

  • Meeting to review objectives, deliverables and priorities
  • Project Manager handover from Franck Bergeret to Susan Duff
  • Discussions held on estimates for system changes and reports
  • Discussion held on business change deliverables

Issues

  • Planning milestone has been delayed while further work on what is achievable and corresponding estimates are progressed.

Next Period

  • Estimates for system change to be finalised
  • Project Brief to be completed
  • End of Planning milestone to be completed
  • Business Analysis to be completed

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

HRS086 eRecruitment Proof of Concept

Category: Discretionary, Funded

Report by Susan McKeown

Project Closure Milestone achieved on 25-Aug-15 Project's Completion Report is available on the website.

HRS085 HESA Staff Return 14/15

Category: Compliance

Report by Anne Mathison

Project Closure Milestone achieved on 20-Nov-15 Project's Completion Report is available on the website.

HRS087 HR Reward Calculator

Category: Funded

Report by Susan McKeown

Project Closure Milestone achieved on 18-Dec-15 Project's Completion Report is available on the website.

HRS088 HR Transformation: Governance and Planning

Category: Compliance

Report by Susan McKeown

Project Closure Milestone achieved on 18-Dec-15 Project's Completion Report is available on the website

HRS084 Enhancing Employment Analysis

Category: Discretionary

Report by Franck Bergeret

Project Closure Milestone achieved on 18-Feb-16 Project's Completion Report is available on the website