Programme Report for July 2018

Report Date
July 2018

Completed by Morna Findlay (IS Apps Programme Manager) for Susan McLaren  (Programme Owner)



Section One: Programme Commentary, RAG and Resources Update 



The programme manager considers that overall the programme is RED:


  • HRS096: The GDPR risk has been realised for eRecruitment: HRS096 has been initiated to undertake this work; lack of clarity on how this will be delivered mean the project planning has not yet completed and  is currently RED.   A new draft brief is being prepared and signoff is expected in August. There is also a risk that the Business lead has limited availability to input to the project, due to conflicts with other work.
  • HRS096 GDPR Updates for eRecruitment project  was initiated with an estimate of 40d.  Planning is under way and this estimate will significantly  increase.
  • The utilisation rate  for the year is 


RED and AMBER Programme Risks



CORE plan new technical strategy RED Susan McLaren
5 year e- recruitment licence must be extended AMBER              Susan McLaren
GDPR compliance requirements AMBER Susan McLaren
Browser changes may impact erecruitment users AMBER Stefan Kaempf
Planned Payroll upgrade of Oracle may impact HR propgramme of work AMBER Susan McLaren



Risks around eRecruitment   An extension to the current contract has been negotiated till December 2018.   HRS will negotiate with Core seeking agreement that the contract can be further extended without the need for an upgrade to SaaS  ( as per Core's new business model) and an agreement was expected to be reached in April.  As a safeguard, a proposal to  plan for an upgrade project has been submitted to annual planning.   However there is a risk that that eRecruitment upgrade may need to be brought forward to start in this year; there is no budget currently available. A decision has not been announced as of July 2018


Forward Look for July  2018





Resources to end July 2018






 Section Two: Projects Not Started

All projects in the HRS Programme are currently in progress.

Section Three: Projects in Progress

Project Info

Project Managers Commentary

HRS094 HESA Staff Return 17/18

Date Milestone
28-Sep-2018 Submit HESA Return
12-Oct-2018 Commit
09-Nov-2018 Final Submission
07-Dec-2018 Closure

RAG Status


Project Report by Anne Mathison for July 2018


  • Handover took place between contractor and the project lead and project team
  • any raised issues were sorted
  • HR testing has being going well and latest extract run provided no surprises
  • SHEF file provided by Finance
  • Loaded SHEF file


  • No issues

Next Steps

  • Any HR issues raised to be sorted
  • Any IS issues raised to be sorted
  • HR check out SHEF file load
  • HR process changes provided by SHEF file
  • HR continue testing and correcting data




HRS096 GDPR Updates for eRecruitment

Proposed revised end of planning date:

29-June-2018 End of Planning

RAG Status


 Project  report by Chris Orrell and Morna Findlay for July 2018

Achievements this Period

  • Numerous discussions have taken place that have considered a number of different options for how to anonymise the HR data and how to provision reporting of anonymised data. An approach with estimates has been agreed and these are currently being prepared into a Project Brief.
  • Through a detailed discussion considering the design approach a simple (comparatively simple that does not require a pseudo anonymisation algorithm) method of anonymising the leaver data in the PPIPMI universe has been identified.
  • Reporting Applications data through either Excel or the Enterprise Data Warehouse has been discounted as options.


  • There is no HRS096 budget allocation for next year and the resources necessary to complete the system analysis and design work will not be available until late August.
    • This issue requires escalation.
  • Early indications are that the required budget may be at least 50% above the current budget.
  • A new project manager will be required from the end of July.

Next Steps

  • Complete the preparation of the Project Brief complete with revised milestones and submit to WIS.


TBC after end of Planning



Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

APEX Tomcat 7 End of Life

Category: Compliance

Report by Morna Findlay

This project was withdrawn on 18-Dec-17.

HRS092 (AP67-034) HESA Staff Return 16/17

Category: Compliance

Report by Anne Mathison

This project was closed on 04-Dec-2017.

Please see the Closure Report for further information.

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