Report for April 2019

Report Date
April 2019
Report compiled by Ben Armstrong (IS Apps Programme Manager) for Susan McLaren (HRS Programme Owner).

Section One: Programme Commentary, RAG and Resources Update


The overall status of the HRS Programme is AMBER, with the GDPR project reporting AMBER and the HESA project, GREEN.

During April:

  • A fix was implemented for the Phase 1 anonymisation requirement under the GDPR project and is awaiting user acceptance testing; and further discussions were held regarding Phase 2 (EDW) but remain unresolved.  A request has been made for additional budget to complete Phase 1.
  • Planning continued for the HESA project, with the project brief being revised and signed off; and initial estimates put forward to implement the requirements  in scope

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.


Forward Look - April 2019

Resources to end April 2019


Section Two: Projects Not Started

Project Info Programme Manager's Commentary
None noted N/A


Section Three: Projects in Progress

Project Info

Project Managers Commentary


HRS096 GDPR Updates for eRecruitment

Stage Milestone Due Date Complete
Plan End of Planning (Project Brief - Phase 1) 24-Aug-2018  Yes
Analyse    Start of Business Anlysis 27-Aug-2018  Yes
Design End of Analysis / Design 09-Nov-2018  Yes
Build Start Data Anonymisation (Phase 1) 12-Nov-2018  Yes
Deliver Deliver Phase 2 Recommendation and Estimate For Review    01-Feb-2019  Yes
Deliver Phase 2 Recommendation and Estimate Decision / Sign-Off 15-Feb-2019  Yes
Accept Complete Data Anonymisation (Phase 1) 21-June-2019  No
Deliver Deployment Phase 1 - Sign-Off 12-July-2019  No
Close Project Closure - Phase 1 26-July-2019  No
RAG Status:  AMBER


Report by Ken Miller for April 2019

Achievements this Period

  • Phase One - Revised script fix coded and tested and raised with HR for UAT. 
  • Phase Two - Lack of progress due to EDW prioritisation raised with project sponsor.


  • Once UAT signed off HR to confer with GaSP on REF issues regarding whether the proposed solution is acceptable and we can progress to go live.

Next Steps

  • Phase One - Latest proposed solution needs to be discussed with HR to agree resolution and confirm Anonymisation compliance
  • Script fix coded and tested in prep for UAT.
  • Once issues resolved HR to line up UAT resource to confirm issue resolution.
  • If GaSP satisfied progress for proposed initial live run on the 8th of July.
HRS097 HR/HESA Staff Return 2018/19



Milestone Date
Planning - Brief (Major) 07-May-2019
Design - Requirements 13-May-2019
Initial Build 27-May-2019
Initial Acceptance 10-Jun-2019
First Deployment 18-Jun-2019
Submit HESA Return (Major) 30-Sep-2019
Commit 03-Oct-2019
Final Submission 29-Oct-2019
Closure (Major) 06-Dec-2019


RAG Status : GREEN

Report by Anne Mathison for April 2019


  • Completed project plan
  • HR and IS Apps reviewed JIRAs ready for estimation
  • Started Systems Design with information gathered to date
  • Completed project estimation
  • Completed Brief, out for signoff


  • None

Next Steps

  • Approved Brief complete
  • Complete design requirement document
  • Start on Build JIRAs
  • Complete the Initial Build JIRAs


Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary
HRS094 HESA Staff Return 17/18 This project started on 22 November 2017 and was closed on 23 November 2018. The Closure Report is available to view.