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ISI038 Equality images from our archives to support diversity in the Students Association
Project Manager: Rachel Hosker
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Achievements
A meeting has been undertaken with EUSA Executive to benchmark their need and current campaigns and work. As students return in 2019 recruitment for interns will be taking place in January. A Project One Note has been started as a shared space for work on this.
The focus of the work has moved from purely images and digitisation to 'student experiences and stories' in the archives as the EUSA reps felt that narratives would inspire as well after seeing the Vote 100 exhibition and web resources.
Other work has spun off from this with the EUSA rep for the community working with the archives team and collections to create an event around the University's role in the community. The RAG week representatives are also working with the archives team on events to raise money for charity.
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ISI039 Visualising the curriculum
Project Manager Sarah Ames
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Achievements
- Interviews complete; successful candidate selected
Issues
- Candidate cannot start work until April, so project will be delayed until them
Next steps
- Finalise recruitment/HR paperwork
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ISI040 Revealing and Expanding Diversity in our Library Collections
Project manager: Hannah Mateer
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Achievements
- Completion and follow-up of Black History Month display at the Main Library in October 2018.
- Confirmation of 41 items purchased to support Black History Month display.
- Follow-up re. banners to support future.
- Purchase of additional display units to enable displays at two site libraries.
Issues
- Vacancies and absences in areas key for the management of the project have meant that planning for future displays has not been progressed as quickly as would have been preferred.
Next Steps
- Liaison with EUSA re. next display.
- Re-claim costs for purchase of items from project budget.
- Finalise banners for future displays.
Budget
- Project expenditure to 31 December 2018: £1927.51
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ISI041 Vote100 Exhibition
Project Manager Anne-Marie Scott
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Achievements
- The exhibition was successfully launched on 29 November and ran through to the end of the year
Issues
Next Steps
- Next steps are to write up the outcomes and learning from the activity and the success of the exhibition, as well as to quantify impact via usage of the online component.
- Interest has also been shown from students involved in RAG week in carrying on the theme of the exhibition - we will consider whether there are further opportunities to enhance the digital element of the exhibition via connected events.
Budget Information
- Currently within budget. Some expenses to be reconciled via EIT to reimburse L&UC and Edinburgh First after which an exact budget figure can be produced. Rough surplus of around £300 at present however.
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LTI036 Student Digital Ambassadors
Project Manager Jennifer Houston
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Achievements
- Two Digital Champions employed to represent CAHSS and CSE respectively - start date is during week commencing 14th January 2019
Issues
- No applications received for CMVM - post will be re-advertised in early 2019
Next steps
- Induction for two Digital Champions
- Re-advertise position for CMVM Digital Champion
Budget information
- No changes to budget forecast
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LTW008 Playful Strategy Phase 2
Project Manager Charlie Farley
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Achievements
- Two trolleys were purchased.
- The Playful Engagement webpages are being drafted with architecture & design input from Interactive Content.
- UCISA Leadership conference proposal was accepted.
- Staff development form for UCISA conference approved.
- Playful Strategy draft handed over to Melissa Highton in January.
Issues
- Blue Maestro who supply the IoT devices are are now not shipping any of their very low power movement based sensors until April.
Next Steps
- Simon Chapple (IoT lead) and Charlie are meeting to discuss options for IoT integration with the project.
- Register attendance at the UCISA Leadership conference.
- Launch of Playful Engagement webpages scheduled for end of January LTW Showcase presentation. (strategy document to be added at a later date once approved)
- Submit Playful Learning conference proposal call by February 4th.
Budget Information
- Budgeting is still within expected costings
- Spending for November was:
- Expected spend for January/February
- UCISA registration £161
- Spend for IoT devices yet to be determined but still within budget
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API035 Collaborate and innovate - exploring the benefits of contributing to open source software communities
Project Manager: Mary Elder
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Achievements
- Limited work has been done so far, initial investigation and planning work will be completed during the coming reporting period.
Issues
- Initial planning anticipated that the main development work would take place in January, other priorities mean this will be be reschedule for later in the year.
Next Steps
- Initial investigations to identify the development work to be undertaken
- Agree development
- Plan and schedule development work
Budget Information
- Spend to date: none
- Changes to original budget forecast: developer effort originally estimated for December and January, other priorities mean that this will be rescheduled, probably to February/March.
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LCI041 Examination, Identification and Innovation: XRF Research Internship
Project Manager Emily Hick
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Achievements
- Internship job spec approved by Internship team
Issues
Next Steps
- Rachel Summers (eRecruitment Administrator) to originate internship on eRecruitment
- Internship to be advertised by 30th January 2019
Budget Information
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LCI043 Undergraduate Data Management Skills Training
Project Manager Bob Sanders
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Achievements
- Completed recruitment process (shortlisting, interviews and selection process). Selected candidate
Issues
- Due to Christmas break and staff holidays the recruitment process has taken longer than anticipated. It was anticipated that the intern would be starting at the end of November but the successful PhD intern will now be starting next week (week beginning 14th January).
Next Steps
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Induction and supervision of PhD intern.
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Intern to begin engagement with stakeholders & evaluate/update existing RDM resources.
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Delivery of undergraduate training sessions expected to start in Feb 2019.
Budgeting Information
- No costs yet (paid PhD internship post to begin Jan 14th 2019).
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LCI044 Unique Sounds: Building a sound library with the Musical Instrument Collection
Project manager: Sarah Deters
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Achievements
- Four instrument were recorded in December with help from master's students of music department.
Issues
Next Steps
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USI016 Card Services: Feasibility study of providing student identity on smartphone
Project Manager Barry Croucher
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Achievements
UX research
- A detailed plan for the consultation phase, has been developed by Neil Allison (UX Manager), with indicated cost commitments (within budget).
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User research (interviews and workshops) are to take place in late January, into February.
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Neil and Mairi Fraser (Senior Analyst/Developer) met to discuss scheduling for development activity and the developers expectations of the UX research.
- Neil has met Niamh Maynard, representing EUSA, with a view to arranging a workshop to establish the key outcomes for consultation with students in respect to ID on phone.
Stakeholder review
Development
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Apps to plan development activity for late February into March.
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Mairi is seeking a meeting with Bill Lee and their resource administrator to try to get a firm developer booking for late February into March. The bulk of the time for R&D and development is expected to come in March.
Student representation
- Student representation has been delegated by Eleri to Niamh Maynard, although Eleri remains very much on board. Niamh is to consult with EUSA IT and an invitation for a representative to join as a Stakeholder would follow, if required.
Issues
Next steps
- Further Project Milestones to be agreed in liaison with Technical Leads.
- Agreed procedure for budget expenditure to be shared with Project Team.
- Consider requirements for incentivising student participation.
- Make contact with local University(s) already utilising an 'ID on phone' solution.
Budget
| Budget |
Breakdown |
Spend to end of December 2018 |
Total predicted spend |
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| £16,750 |
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£0
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£16,750 |
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USI017 Card Services: Feasibility study of door access function via smartphone
Project Manager Paul Gorman
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Achievements
- Order for 2 RPK40 readers placed to allow for testing of BLE on swipe access doors.
- selected and ordered the equipment needed to implement the scanning mechanism for QR codes.
Issues
- Costs for licenses for blocks of cards for testing has proved difficult to identify.
- Cost of QR code scanning mechanism (£198) will need to be journaled out of Innovation budget into IoT budget as purchased from IoT.
Next steps
- Alan Sloan to pursue suppliers of blocks of cards to identify costs.
- Blocks of card licences to be purchased
- Job description for student post to be written and advertised in January.
Budget
Budget Spend to end of December 2018 Spend to date
£12,600 £0 £0
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USI018 PC Availability App
Project Manager: Andrew Millington
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ITI031 University Calendar
Project Manager: Maurice Franceschi
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Achievements in Last Period
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meet heads of colleges - done for 2 of 3 colleges
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agree level of commitment to expect from colleges - done
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agree scope and realistic outcomes - waiting to meet 3rd college
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explore whether we can assign an analyst - done
Issues and Risks
Next Steps
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